l a ci y n S a t

l a ci y n S a t n i n F e ed gem t a a r n g a e t M In m e st August 17, 2007 Finance Department, Government of Gujarat

What is IFMS? Integrated Financial Management System (IFMS) is a tool which will provide : n n § § Long-term solution for carrying out treasury and pension functions of Government of Gujarat Consolidated and consistent information about the expenditures and revenues across state A system that tracks financial events and summarizes information Support for • Adequate management reporting • Policy decisions • Preparation of auditable financial statements

Financial Management Finance Department (planning & managemen) AG audit (External audit) Budget (preparation) Information feedback Treasury Functions ( Transaction accounting, recording and reporting) Banks (Receipt & Payment) Budget execution – (Grant release)

Objectives of the system

Objectives of IFMS n Effective and efficient monitoring and control of state revenue and expenditure n n n By efficient management of funds By monitoring and controlling government liabilities By monitoring wage and means position Real time financial position of state finances by on -line updation and consolidation of Receipts & Payments Automated consolidation and aggregation of data hence more time for value added analysis

Objectives of IFMS contd… n n Automated accounts generation of the state Interfacing with Banks, AG Office, Tax System for data/information exchange Facilitate DDOs to track their budget allotment, payments and expenses Online Tax Payment Facility for VAT and other Taxes for Citizens n Single sign on through Portal n Workflow automation

IFMS Modules IFMS

IFMS Module details Finance Department / DAT major functions • Online Grant distributions to Admin Dept. , their controlling officers and Drawing and disbursement officers within the limit of approved budget • Interfacing with IWDMS budget module and debt management • MIS and Decision support system • Employee Information maintenance DDO module major functions • Electronic Bill preparation by DDO and submission in respective treasury offices electronically. There around 40+ bills which will be prepared online • MIS for bill tracking, monitoring of expenditure w. r. t Allocated Grant and Budget

IFMS Module details (Contd. ) Treasury core functions • Bill processing (Inward, audit, cheque processing) • Stamp processing • Pension processing • Expenditure and Receipt accounting (book branch) • LC Expenditure • PD/PLA account maintenance DPPF core functions • Pension Processing • HBA/MCA/GPF account maintenance

IFMS Module details (Contd. ) External Interfaces • Interface with Bank for electronic payment, bank scroll details (receipt & expenditure), monthly statements detail • Interface with AG for providing accounting detail for receipt and expenditure by weekly • Interface with RBI for wage and means position of the state • Interface with Tax Information System for getting the revenue collection Utilities • Audit trail • Report generation on demand • Notification / reminder generation for specific event through SMS/Email • Access control mechanism for better security

IFMS Interfaces HO (DAT / DPPF / FD ) Interface Bank/RBI Other Admin. Department Database Interface AG IWDMS Database VATIS Database

IFMS Interface and Integration Ways and Means Finance Department Reserve Bank Deposit Reserve Bank of India Actual Accounts of Previous Year Finance Department Final Budget Prepared by FD Accountant General Budget Estimation Finance Department Admin Departments Controlling Officer Drawing & Disbursement Officer Sub Treasury Grant Distribution Budget Estimation Grant Distribution Bill Submission Bill Status intimation Indent of Stamp and Cheques Intimation of indent status Admin Departments Controlling Officer Drawing & Disbursement Officer Treasury / Sub Treasury / PAO/AG Office Treasury Indent status Treasury Indent consolidation and Preparation Superintendent of Stamp

Interface and Integration VAT Tax Challan and Party Master Govt Admin Dept and other Govt Offices Pension Paper submission DPPF Pension Status PPO, CVP and DCRG Submission Bank Scroll Bank Treasury / Sub Treasury / PAO Treasury Advice Report Treasury DPPF Treasury / Sub Treasury & Sub Treasury Accounts Adjustment Accounts Accountant General HBA / MCA Schedule No Due Certificate issue and GPF annually Account info. Indent for Cheque Books and DSS for State Expenditure and Receipt Indent status and Authority HBA / MCA / GPF DAT

Interface and Integration DAT MIS of State Finance Profile Finance Department MIS Pension Liability Report DPPF Finance Department MIS Reports 1. Department wise Expenditure and Receipts 2. Controlling Officer wise Expenditure and Receipts against of Grant 3. DDO wise Expenditure and Receipts against Grant. DAT Admin Departments

Data Exchange Between Modules External Agencies (Bank, AG Office etc. ) Other Departments ts Accoun S V cr Ch ou oll c , t et o A alla her c. G n, , O D ffi at ce a Sanctions and Schemes Treasury rts d ate lid o ns Co po Re Debt Management FINANCE DEPT tion rma o t inf Deb Tax s n Case Pensio eil t. C e dg Bu tee n ran atio a Guform in Employee Information g in Cons olida te d Re ports Pension Colle ction Cons Tax inolidation of format ion Taxes

Key Features and Benefits

Key Features / Benefits n All Administrative Departments will be able to Ø Track total expenditure incurred at a given point of time against estimated budget and total Grant allocated for that period Ø Track and Monitor Plan / Non Plan Expenditure respectively Ø Track and Monitor Centrally Sponsored Scheme details Ø Monitor Major Head wise and Scheme wise details of Plan/Non Plan Expenditures Ø Get total grant utilization report (Department wise Used/Unused grant) Ø Monitor Controlling Officer (CO) and Drawing and Disbursement Officer (DDO) wise Grant utilization and Expenditure details

Key Features / Benefits n n n contd. . Integrated solution offering a Single Window Interface across various functions viz. FD, Budget, Do. AT, DPPF, Treasuries, sub treasuries, DDO, PPO and PAO Exchange of data with external entities like AGO, RBI, Banks, and other Government departments Online Bill processing helps state government employees and citizens to track status various bills submitted Readily available information with 24 x 7 access Elimination of duplication of work and one time data capture/entry at source only n Faster bills processing n Reduced cost & time of service

Key Features / Benefits contd. . n Rationalization of financial resources n Effective policy making n Monitor information flow n Better performance, reliability, security, and scalability n Better transparency and accountability n State Financial Dashboard n Multiple delivery channels (like internet, intranet, SMS, email, IVR, kiosk) capable solution

Thank You