KZNEC Regional Skills Forum May 2018 CHIETA The

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KZN/EC Regional Skills Forum- May 2018

KZN/EC Regional Skills Forum- May 2018

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic Growth and Employability WELCOME • • • Employers and Industry Reps Trade Unions DHET representatives HET/TVET institutions Private Providers Governing board members Critical interest groups NGO’s, CBO’s Chambers CHIETA staff 2

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic Growth and Employability AGENDA ITEM 1. Tea and Registration 2. Welcome and Safety Moment 3. Purpose of the Forum 4. National and Sectoral Update 4. 1 New CHIETA Board Members 4. 2 Strategic Plan and APP 2018/19 4. 3 Other updates PERSON RESPONSIBLE Administrators TIME Regional Manager/Facilitie s Manager 9: 30 Regional Manager ACEO 9: 40 8: 30 9: 45 3

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic Growth and Employability AGENDA…cont 5. Research and Skills Planning Unit: Preparing for SSP 5. 1 Sector Skills Plan feedback and progress update 5. 2 Skills supply and demand database 5. 3 Toolkit for people living with disability 5. 4 Research funding windows 5. 5 Qualifications development updates 5. 6 Sharing best practice: Competency profiling Act Executive Manager: Research and Skills Planning 10: 15 TEA 6. ETQA update 6. 1 ETQA System Automation 6. 2 QCTO Updates on: Accreditations and Training against Expiring Qualifications New Occupational Qualifications 6. 3 Challenges: Administration and Regulations 6. 4 Workplace Approvals: New Guidelines ALL ETQA Manager 11: 15 11: 45 4

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic Growth and Employability AGENDA…cont 7. Grants Update 1. Discretionary Grant 2018 -2019 updates and process. 2. Mandatory Grants progress. 3. Internal and external audits update. 8. Strategic Projects Update 1. Strategic Projects 2018 -2019 funding windows. 2. Current Projects - National updates. 9. Regional Office Update 9. 1 Discretionary Grant timeframes 9. 2 Regional Mandatory Grant submission statistics 9. 3 Other updates and notices. 10. Closure LUNCH AND NETWORKING Grants Manager Strategic Projects Manager 12: 15 Regional Manager 13: 15 Regional Manager ALL 13: 30 12: 45 13: 45 5

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic

CHIETA, The Catalystfor Enhanced Skills, Economic Growth and Employability CHIETA, The Catalyst Skills, Economic Growth and Employability WSP 2018 …Status Report WSP-ATR 2018 SUBMISSIONS PROGRESS REPORT AGAINST TARGET KZN REGION RESPONSIBILITY Registered organisations Org SDF Verification documents approved CHIETA Source data uploaded Org SDF Sign off WSP-ATR received CHIETA/SDF WSP-ATR Queried CHIETA WSP-ATR Approved CHIETA Extensions Requested SDF Extension Request Approved. CHIETA BASELINE TARGET Submission VARIANCE % PROGRESS 237 261 280 19 107. 3% 237 237 261 261 274 268 259 0 0 13 105. 0% 237 261 6

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability KZN Regional Highlights •

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability KZN Regional Highlights • DG Application 2018/19 C 1 – approval letters to be sent by 31 May 2018. Mo. A to be at regional office by 15 June 2018. • Funds Sweeping & Recovery Process • Exceeded targets – fund movement & SQMR • MUT Career Fair 31 May 2018 • WIL Africa conference 18 -20 July 2018

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes DG

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes DG TIMEFRAMES as of May 2018 Tranche Due Date DG 2016/2017 Cycle-1 MOAs expired , however ONLY approved extensions will expire on 30 th Sept 2018. Tranche 1 b Tranche 2 Tranche 3 No Tranche 1 b will be accepted No Tranche 2 will be accepted, unless T 2 is a Close-Out All evidence must be submitted no later than – 14 September 2018 - to GMU for processing – To submit to finance by the 21 September 2018 8

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes Tranche

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes Tranche 1 a Tranche 1 b Tranche 2 Tranche 3 DG-2016/2017 Cycle-1 Appeals and DG 2016/2017 Cycle-2 MOAs expires on 09 th Sept 2018. No Tranche 1 a will be accepted No Tranche 1 b will be accepted, unless T 1 b and T 2 are submitted together for processing No Tranche 2 will be accepted, unless T 2 is a Close-Out and submitted together All evidence must be submitted no later than 30 August 2018 to GMU for processing – To submit to finance by the 05 September 2018 9

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes Tranche

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes Tranche 1 a Tranche 1 b Tranche 2 Tranche 3 DG-2017/2018 -Cycle-1 MOAs expires on the 28 th February 2019 No further Mo. As will be accepted All evidence must be submitted no later than 15 th May 2018 to GMU for processing All evidence must be submitted no later than 15 th June 2018 to GMU for processing All evidence must be submitted no later than 15 th January 2019 to GMU for processing 10

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes DG-2017/2018

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes DG-2017/2018 -Cycle-2 & DG-2017/2018 -Cycle-1 Appeals MOAs expires on the 31 May 2019 Tranche 1 a No Mo. As will be accepted Tranche 1 b All evidence must be submitted no later than 15 th May 2018 to GMU for processing Tranche 2 All evidence must be submitted no later than 15 th September 2018 to GMU for processing Tranche 3 All evidence must be submitted no later than 15 th March 2019 to GMU for processing 11

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes DG-2017/2018

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes DG-2017/2018 -Cycle 1 & 2 Appeals (Top-ups) MOAs expires on the 30 September 2019 Tranche 1 a No Mo. As will be accepted Tranche 1 b All evidence must be submitted no later than 15 th September 2018 to GMU for processing Tranche 2 All evidence must be submitted no later than 15 th March 2019 to GMU for processing Tranche 3 All evidence must be submitted no later than 15 th August 2019 to GMU for processing 12

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes DG-2018/2019

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Discretionary Grant timeframes DG-2018/2019 Cycle 1—NEW AWARDS Mo. A starts 01 June 2018 - MOAs expires on the 31 December 2019 Tranche 1 a All of MOAs signed by 22 June 2018 and submitted to GMU by 22 June 2018 for payment. GMU to submit to finance by 25 June 2018 Tranche 1 b All evidence must be submitted no later than 28 th September 2018 to GMU for processing Tranche 2 All evidence must be submitted no later than 15 th February 2019 to GMU for processing Tranche 3 All evidence must be submitted no later than 15 th September 2019 to GMU for processing 13

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability SQMR Update Purpose of

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability SQMR Update Purpose of the Framework (Extract form the DHET Validation guidelines) This framework has been prepared to assist the SETAs in the preparation and submission of the Quarterly Monitoring Reports in accordance with the provisions of the Skills Development Act (Act 97 of 1998 and subsequent amendments) It provides an explanation of minimal standards required for verification, validation and usefulness of data reported by SETAs to DHET on the implementation of the NSDS III on quarterly basis. 3. General Applicable Rules to SETA Quarterly Monitoring Report 3. 1 SETAs must keep signed/certified ID copies/dated supporting documents of or entities for validation purposes. 3. 2 Evidence must be current and be presented in either hard or electronic copies. 3. 3 All the reported data must be linked to the NSDS III goals and outcomes. 3. 4 A SETA must not report activities of the previous financial years against the current SLA targets. 3. 5 SETA must not report a learner more than once in the same reporting quarter.

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability SQMR Update…cont 3. 6

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability SQMR Update…cont 3. 6 SETA must not report a learner progression on learning programmes only enrolment and completion of the full term of the programme. 3. 7 The date received stamp on evidence will not be considered by the DHET. 3. 8 Sampling will be done randomly by DHET and will be a minimum of 20 files on each reported programme. 3. 9 Validation will be done every quarter and within 15 working days after the submission date of a quarterly report. 3. 10 Validation findings will be communicated to the SETA through the office of the SETA CEO within 10 working days after the validation date, after which the CEO shall sign off final validation reports.

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Chieta Regional office Challenges

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Chieta Regional office Challenges § Out of scope certificates for Skills Programmes. Especially March/April – Financial Year break § SQMR Guidelines not followed- payment versus evidence captured. § Delayed start of DG projects- affects SQMR + fund movement. Results in poor delivery. § Non-CHIETA Projects (Enrolments and Certification). § Workplace approvals must be in place before commencing with project. § Contracts Management- change of SDFs. § Learner contracts must be duly completed- Follow Checklists Provided. MOAs also lists deliverables clearly. § Clear certified ID documents (dated within 3 months) and highest qualifications. § Invoice dates should allow CHIETA 21 days for payment § Change requests § WIL programs- must have approved HOST companies ( TVETs/HETs)

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Thank you Rajen Naidoo

CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Thank you Rajen Naidoo rnaidoo@chieta. org. za 031 -3684040 @chietasa @CHIETA_SETA @chieta_sa 17