KSU Curriculum Workshop Pam B Cole Ph D

KSU Curriculum Workshop Pam B. Cole, Ph. D. , AVP for Curriculum Kris Du. Rocher, Ph. D. , Faculty Director General Education/Curriculum Development Scott Nowak, Ph. D. , 2018 -2019 GPCC Chair Jennifer Wade-Berg, Ph. D. , 2018 -2019 UPCC Chair Amy Jones, Curriculum Support Manager Ana Edwards, Registrar Karen Ruehlman, Associate Director of Financial Aid Ivy Stokes, Assistant Director of Enrollment Services/Student Financial Aid August 13, 2019

Workshop Agenda 1. AVP Updates 2. General Education Updates 3. UPCC/GPCC Overview, Review, and Expectations 4. Introduction to Curriculog 5. CPo. S 6. Registrar Course/Program Development Implementation

AVP for Curriculum Updates Pam B. Cole, Ph. D.

Curriculum, Instruction, and Assessment Pam B. Cole, Ph. D. Associate Vice President for Curriculum pcole@kennesaw. edu Kris Durocher, Ph. D. Faculty Director of General Education and Curriculum Development kduroche@kennesaw. edu Amy Jones Curriculum Support Manager ajones 545@kennesaw. edu Jen Wells, Ph. D. Director of Assessment jwells 42@kennesaw. edu Raven Knudsen Curriculum Support Specialist rknudsen 3@kennesaw. edu Donna De. Grendel Associate Director of Assessment ddegrend@kennesaw. edu Nancy Tompkins Curriculum Support Specialist ntompki 1@kennesaw. edu Michelle Lee Administrative Specialist mlee 189@kennesaw. edu Lisa Hardt GRA

Curriculum Capacity Building • Dean Engagement • Asst. /Assoc. Dean Group • Program Coordinator Group • UPCC/GPCC Fall meetings • Just-in-Time Supports • Curriculum Handbook/Guidelines (faculty/curriculum committees) • Online Resources • Catalog Style/Nomenclature

Undergraduate Program Self-Audits Graduate Program Self-Audits TBD • R 2 Roadmap • Policy Alignment • DMA/Catalog/Degree Works/Banner/Transcript Alignment

Expedited Curriculum Process Discussion Academic College Academic Affairs

USG/BOR Definitions – Some Clarifications Major • 21 upper-division credits in the major field • Clearly defined and separate from concentration credits • Should appear immediately after lower-division (Area F) credits • Must clearly represent the degree program major • Programs with multiple concentrations should have a common 21 -credit core

USG/BOR Definitions – Some Clarifications (Cont’d) Concentration • 12 to 15 upper-division credits • Clearly defined and separate from major credits • Concentrations are a deeper study of an area within the major (Example: Young Adult Literature concentration within an English degree) • Programs CAN have multiple concentrations • USG/BOR definition of concentrations differs from Degree Works definition • Concentrations should appear on transcripts • Programs with multiple concentrations should have a common 21 -credit core of major credits

Free Electives are “FREE. ” Due to issues with CPo. S and students taking excess credits, programs can no longer place “conditions” on free electives. Avoid such uses: “One lab credit hour is carried over into free electives. ”

Courses should be clearly defined. Areas where they often are not: Related Studies, Support Disciplines, Technical Electives, Upper/Lower Major Electives Doesn’t work: "12 ( or more) hours of upper-division studies beyond the major requirements as approved by the academic advisor. Lower-division courses may also be approved when appropriate. ” Two examples that work: 1) Name specific courses 2) Any 6000 level course in BIOL, CHEM, or PHYS

GENERAL EDUCATION Kris Du. Rocher, Faculty Director of General Education and Curriculum Development

General Education Council (GEC) • The General Education Council’s goal is to develop and maintain a unified, integrated, and effective general education program. • The GEC reviews proposals regarding the General Education Core Curriculum (Areas A-E). • The council is chaired by the Faculty Director of General Education.

General Education Council (GEC) (cont’d) • The Council is composed of each discipline represented in the core. • General Education coordinators are those faculty/administrators who coordinate General Education activities in their respective departments. • Email: gened@kennesaw. edu • Website: https: //gened. kennesaw. edu/

General Education Core Curriculum Updates • A revision is coming. § Fall 2018: USG General Education Council recommended a revision of the Core Curriculum. § Spring 2019: Recommendation is supported by USG Provosts. • USG General Education Council reasons for “Re-envisioning the Core Curriculum in the University System of Georgia. ”

General Education Core Curriculum Revision Recommendations from the USG/BOR General Education Council focused on these concerns: • • Inconsistency in offerings from grandfathering institutions Communication about Areas A-E to students and the public Checklist model approach and disconnect from the majors Common course numbering system prescribed but not followed USG approval process needs revision of scope Learning outcomes at the institutional level Flexibility of institutions to focus on mission

General Education Core Curriculum Revision (Cont’d) Update: • Summer 2019: Workgroup formed to determine design principals • Current draft of guiding principles for redesign: https: //www. usg. edu/redesigned_general_education/draft_general_educat ional_design_principles • Opportunity for feedback on these draft principles: https: //www. usg. edu/redesigned_general_education

General Education Core Curriculum Revision (Cont’d) Upcoming: • Fall 2019: A new committee will begin working on the new core curriculum. • Scope and implementation timeline are unknown. • Updates will be shared with Deans, Chairs, and Faculty when available.

General Education Council 2019 -2020 Our Goals remain the same: • Continue to develop curriculum that meets student needs. The revision does not require a freeze. KSU still needs to do what is necessary to support students. • Continue to offer a comprehensive series of interrelated courses in the liberal arts and sciences for all students. • Continue to ensure alignment with KSU’s mission. • Continue aligning programs with core curriculum policy.

Undergraduate Policies and Curriculum Committee (UPCC) Graduate Policies and Curriculum Committee (GPCC) Jenn Wade-Berg (UPCC) Scott Nowak (GPCC)

Curriculum Committee Charge Curriculum committees are responsible for ensuring that proposed changes to the curriculum: • Align with the USG/BOR’s and/or KSU’s mission and strategic plans • Meet USG/BOR SACS-COC’s and KSU SACS-COC’s standards for quality • Adhere to disciplinary accreditation and professional association expectations and best practices, when applicable • Make efficient use of KSU resources • Serve in the best interests of KSU’s students, faculty, and stakeholders

Overall Proposal Meets Program title reflects the discipline and the nature of the degree. Course/program title is an accurate reflection of the content of the course/program. Course/program description reflects the overall learning objectives/outcomes of the course/program. The course/program aligns with the USG/BOR’s, KSU’s, college’s, and/or department’s mission and strategic plans (R 2 Roadmaps). Appropriate student learning outcomes and assessment plan are included. For programs: continuous improvement plan and alignment with Improve KSU. Course/program nomenclature will not result in confusion with and/or does not duplicate existing programs/courses. Does not Meet Needs Clarification

Overall Proposal (cont’d) Meets Course/program proposal aligns with the proposing academic discipline and faculty expertise. Course/program proposal provides evidence of department, college, and/or university support (financial, facilities, faculty, library, etc. ). Course/program is clear and understandable to readers outside the discipline. Course/program proposals are polished and catalog ready. Documents are error free. Does not Meet Needs Clarification

Course Rigor and Quality Meets Course instructional type (e. g. , lecture, lab, practicum) is consistent with the instructional methods in the proposal. Course numbering is appropriate for the level and course content. Course instructional type is consistent and matches the lecture, lab, and total credit hours. Coursework reflects approximately 2, 250 minutes of academic engagement (750 instruction + 1, 500 out-of-class work) or equivalent per semester credit hour, and a semester consists of 15 calendar weeks. Undergraduate: If cross-listing, do the course numbers deviate by one level or less? Graduate: If cross-leveling, does the content differ appropriately? Checklist--Proposal lists: course prerequisites, corequisites, and learning support prerequisites; whether the course is repeatable for credit or not and, if so, how many times; USG/BOR elective fee/special charge form is attached. Does not Meet Needs Clarification

Program Rigor and Quality Meets Program has correct number of hours. Program curriculum provides an incremental mastery of the program content as students progress through program. Course prerequisites balance prerequisite skills needed for each course while avoiding program bottleneck situations. Program curriculum is consistent with disciplinary accreditation requirements or professional association best practices. If gated, proposal addresses how department will monitor students who fail to meet threshold and has remediation plan. Does not Meet Needs Clarification

Viability (New Degree Program Offerings Need Provost Prior Approval) Meets Provides data regarding employer demand for program (e. g. , GA employer demand resource document, - gainful employment). Provides data regarding enrollment in comparable and competitive programs and/or other student demand evidence (contact KSU’s Institutional Research for assistance). New Degrees/Majors: Provides evidence of non-overlap with other similar programs at USG institutions in the geographic area. If online, proposal provides evidence of non-overlap with likely competing programs. Evidence that the program is financially sustainable [e. g. , faculty costs, minimum enrollment (TAP), new facilities, technology, etc. ] KSU’s Budget and Planning office is available as a resource. Evidence of sufficient qualified faculty and Academic Program Coordinator for the program. Checklist: Please attach appropriate USG/BOR forms (e. g. , USG/BOR one-step academic program proposal form, USG/BOR tuition increase request form, USG/BOR dual degree form, etc. ) When creating a new certificate, contact the Financial Aid office to determine if students in the program may qualify for financial aid. Does not Meet Needs Clarification

Course Program of Study (CPo. S) Karen Ruehlman Ivy Stokes

Federal Regulation The US Department of Education 1 states: “Aid cannot be awarded to a student for classes that do not count toward his or her degree, certificate or other recognized credential. ” 1 Federal Student Aid Handbook, Volume 1, Student Eligibility, page 1 - 20

Course Program of Study (CPo. S) • What is it? § Course Program of Study is a process to ensure that students are taking classes that apply to their degree program or course of study. § The process utilizes Banner and Degree Works information. • Why CPo. S? § For many years, the U. S. Department of Education has required that institutions ensure financial aid funds are used to pay for courses that apply to a student’s degree program.

Who Gets Reviewed? • Every student flagged with an ineligible course is reviewed individually. • All students are run through the process regardless of current federal aid status. § Students apply late for federal aid. § Students may be ineligible now, but gain eligibility later.

What does the initial review process look like? • Is the program aid eligible? § Only some certificates are eligible for aid. • Has the student completed the program of study? • Does the course fill an empty slot in Degree Works? § If so, does that empty slot meet the conditions for payment? v. MAJOR v. MINOR v. CONCENTRATION

What about courses that cannot fill an empty slot? • Is the slot in Degree Works filled with the same course? § Was the course taken at KSU and can federal repeat coursework rules apply? v. VERY DIFFERENT from Institutional Policies o "D" is a passing grade o Once passed – clock begins o 1 More Try (in most instances) v. Concurrent Registration – no rules can apply until course is graded. § Was the course taken elsewhere or as AP/IB and articulated as the same course?

What about courses that cannot fill an empty slot? (Cont’d) • Is the course remedial/prerequisite for a required class within the program? § If previously taken, is the course meeting federal repeat rules? § Has the student exhausted the 30 hour remedial limit? § Has another class already met the prerequisite coursework conditions?

What happens when the course fails to meet all conditions? • Course does not apply toward enrollment hours for federal financial aid. • Will the course always be ineligible? NO § Other forces can act on the course without any registration changes. v. Major, Minor, Concentration Change/Addition v. Course Substitutions v. Scribing changes to Degree Works – new additions made by the department v. Catalog year change

What happens when the course fails to meet all conditions? (Cont’d) • Can a course change from eligible to ineligible? YES § Scribing changes (e. g. , WELL 1000 allowed as an elective now, another course that was in the elective block no longer fits § Transfer coursework § Major/Minor/Concentration Change § Catalog year change § Another course is substituted into that slot § Only one slot open, but student is taking multiple options to fill it (rotating courses) § Degree Works tries to find best fit

Common Issues • No slot in Degree Works for the course § Student has a prior degree, but no general education requirements Student has repeated the course too many times Slot in Degree Works is filled with a different class Course is not a prerequisite for anything Course is a prerequisite, but that requirement has been met with something else • Course is considered preparatory, not remedial • • § Needed to get past a gate and no slots open, but not needed as a prerequisite

Freeze Date • Classes are locked for financial aid purposes • Federally mandated Snapshot in Time • Substitutions and Major changes must be completed before freeze • Late approvals will not be reviewed • Drops/Adds/Never Attended trigger a re-review • Major changes can impact

Communication of Potential Issues • Notifying Students § Students will be notified by the Office of Financial Aid if they are enrolled in classes that do not apply to their degree program. § Owl Express v. Financial Aid tab v"View Academic Transcript" on the Student Records tab § Degree Works

Communication of Potential Issues (Cont’d) • How will an advisor/faculty know what courses are not counting toward a student’s degree? § Student Advising Guide in Owl Express § Degree Works § KSU Connect Report

Curriculog Amy Jones, Curriculum Support Manager

KSU uses an online software solution, Curriculog, for management of curriculum proposals. Curriculog integrates with Acalog, KSU’s catalog system. Curriculog: • • Provides the correct routing for curriculum proposals Ensures all required fields for course and program proposals are completed Provides a repository for curriculum changes Allows for curriculum meetings and committee voting online Curriculog webpage: https: //kennesaw. curriculog. com/

KSU Curriculum Systems Importance of accurate and consistent data across: • Curriculog • KSU catalogs • Banner • Degree Works • Academic Program Maps • Faculty Information System • DMA (Degrees, Majors Authorized by USG/BOR)

KSU Proposal Types Program Proposals • • New Degree/Major New Minor/Endorsement New Certificate New Dual Degree Change to Existing Program Deactivation Termination Course Proposals • New Course • Change to Existing Course • Discontinuation

Originator (Faculty) Conditional Step (EPCC and/or GEC) UPCC/GPCC Initial Review (Curriculum Support Team) College Dean Conditional Step (Graduate College Dean) Department Curriculum Committee College Curriculum Committee Provost (or Designee) AVP Curriculum Review Team Final Review (USG/BOR, SACSCOC, Catalog Publication) Department Chair

Who else is involved? Initial Review • Registrar’s Office • Degree Works Team • SACS-COC Liaison (Program Deactivation/Termination) AVP for Curriculum Review Step • • Financial Aid Certificates Fiscal Affairs Course Fees Faculty Director of General Education AVP for Curriculum Final Review - Implementation • • • Registrar’s Office Degree Works Team Academic Advising SACS-COC USG/BOR Financial Aid (CPo. S, Certificates)

Supplemental Documentation • Course syllabus (Including all KSU, USG/BOR and Federal Policies) • Existing course impact reports • Side-by-side curriculum comparisons • Program Deactivation Teach-out plans (SACS-COC) • USG/BOR General Education Core Curriculum form • Improve KSU Assessment plans • Course Fee form (additional steps outside Curriculog required) • Applied Doctoral Degree Supplemental Document • USG/BOR Concept Paper/One. Step Academic Program Proposal Form • Executive Summary

Curriculog Training/ Help • Online videos and resource manuals—updates coming soon § https: //campustraining. kennesaw. edu/login/index. php • College/Department Training workshop § https: //curriculum. kennesaw. edu/curriculog/training_workshops. php • One-on-One or small group appointments, general questions, system access § curriculog@kennesaw. edu

Registrar’s Office Ana Edwards, Registrar

Curriculum Issues and Considerations Course Proposals: • Course Numbers • • Course levels When a New Number Required Repeatability Substantive Changes • Course Prerequisites • Courses required of the program • Ambiguity • Tangible and Intangible Prerequisites • New Courses • Identify where the course will be used in the program • Identify Equivalencies (if applicable) • Discontinued/Altered Courses • Consider impact on programs • Consider impact on students • Impact on other programs

Curriculum Issues and Considerations • Program Proposals • When to submit a change in program • • New or discontinued courses Credit hours Repeatability Title changes • Program Changes • • • Alignment Adhere to Policy Ambiguity Complex/conditional Verbiage Older Catalogs Course Substitutions

Questions