KPREP Kentucky Performance Rating for Educational Progress Grades

K-PREP Kentucky Performance Rating for Educational Progress Grades 3 -8 KDE: OSAA: DAAS: jb/ld: 2/8/2019 1

Who Takes the K-PREP? Not Required to Test } Students in Alternate K-PREP } Student’s skipped grade } Students enrolled at Job Corp centers } Students with approved medical or extraordinary circumstance nonparticipation requests } Students expelled without services } Students in grades 3 -8 including those with disabilities } Students who are retained } Foreign exchange students } Students who move within the state during testing } Students with a minor medical emergency } First year EL students are required to attempt mathematics and science (four multiple-choice or one extended-response). } Second year EL students and later participate in all content areas. KDE: OSAA: DAAS: jb/ld: 2/4/2019 2

Matrix Testing –vs– Common Testing KDE: OSAA: DAAS: jb/ld: 2/8/2019 3

Matrix Testing (Science) } Broad curriculum coverage while minimizing testing time per student } Involves developing a complete set of items judged to cover the curriculum, then divides the items into subsets and administers each student one of the subsets of items } Increases content coverage at the school level with less testing time for students. KDE: OSAA: DAAS: jb/ld: 2/4/2019 4

Common Testing (K-PREP) } Common testing uses one form. } All students take the same assessment with the same questions. } Common testing improves the comparability of student results. KDE: OSAA: DAAS: jb/ld: 2/4/2019 5

Common and Matrix Testing Common/Matrix Testing Reading and Mathematics, Grades 3 -8 Social Studies, Grades 5 and 8 Science, Grades 4 and 7 On-Demand Writing, Grades 5 and 8 KDE: OSAA: DAAS: jb/ld: 2/4/2019 6

Science – Grades 4 and 7 Student Combined Booklet KDE: OSAA: DAAS: jb/ld: 2/8/2019 7

Science Student Combined Booklet Answers written in test booklet Demographic page Honor Code page Administration Order Reading and Mathematics Both subjects in Student Response Booklet Science Test Format Both subjects in Test Booklet One Student Combined Book Clusters, same as field test Scratch Paper available KDE: OSAA: DAAS: jb/ld: 2/4/2019 8

Science Summative Assessments } Test booklet, grades 4 and 7 Separate booklet from other content areas ● Combined test/response booklet ● Four forms at each grade ● } Items with clusters include: Multiple Choice: One correct answer with three distractors ● Multiple Select: Two correct answers with three distractors ● Extended response: One written response ● KDE: OSAA: DAAS: jb/ld: 2/4/2019 9

Testing Preparation Activities KDE: OSAA: DAAS: jb/ld: 2/8/2019 10

Preparation Schedule January – February: March – April: • Order Accommodated Materials • Select Shipping Option 1, 2 or 3 • Receive Materials from Pearson • Inventory Materials April – June: Spring 2019 • Distribute Materials to Schools • Order Additional Materials • Assist Schools with Testing Schedule • Complete Non-Participation Requests in SDRR • Complete Rosters in SDRR KDE: OSAA: DAAS: jb/ld: 2/8/2019 11

Receiving Materials March 25 Option #1 April 8 Option #2 April 22 Option #3 } Regular and accommodated test materials will arrive in the district based upon shipping option chosen. } Test materials arrive in the district packaged by school. The pre-printed student response booklets (SRBs) and student combined booklets (grades 4 and 7) will be sorted by grade in ascending alphabetical order. } Test materials will include an overage: School will receive 5% ● District will receive 3% ● } Maintain security for all test materials. Test booklets housed in the BAC’s designated area can be single or double locked. ● Test booklets housed in classrooms must be double locked. ● KDE: OSAA: DAAS: jb/ld: 2/8/2019 12

Inventory Materials } Inventory materials as soon as possible upon receipt. } Keep original boxes. } Original boxes will be used to return test materials. } Request additional materials, if needed. } Check district and school overage before placing an additional order. Note: Do not exchange test materials between schools in or out of the district in lieu of ordering additional materials. 13

Requesting Additional Materials } Pearson. Accessnext by DAC } Online orders must be submitted and approved prior to 1: 30 p. m. ET to be included in that day’s shipment. } Requests for additional test materials can be made through June 5. } Only one order per school, per grade can be processed in a single day. } Request additional return shipping materials for a school through June 14. 14

Materials Timetable Event Shipment Option 1 Shipment Option 2 Shipment Option 3 Enter Additional Orders for Regular and Accommodated Testing Materials (books, student response booklets, student combined booklet) 03/25– 06/05 04/08 -06/05 04/22– 06/05 Enter Additional Orders for Return Shipping Materials (labels, boxes, etc. ) 03/25– 06/14 04/08– 06/14 04/22– 06/14 Makeup sessions can be completed during the five-day testing window or during the four days after the window ends while test materials are prepared for shipping. Districts have seven calendar days after the testing window ends to have all scorable materials ready for pickup and nine calendar days for nonscorable materials. Calendar days include holidays and weekends. Seven (7) Calendar Days After Last Day of Testing Districts must call UPS for pickup of scorable testing materials. Nine (9) Calendar Days After Last Day of Testing KDE: OSAA: DAAS: jb/ld: 2/8/2019 Districts must call UPS for pickup of nonscorable testing materials. 15

next Pearson. Access } Ordering accommodated materials and checking enrollment counts opened February 4. } Ordering additional materials is handled by the DAC. } Detailed instructions are in the Additional Orders section of the PAN Training Power. Point. } https: //ky. pearsonaccessnext. com/customer located under the Support Tab. KDE: OSAA: DAAS: jb/ld: 2/8/2019 16

K-PREP Resources Approved Resources List Items/ Times Chart DAC/BAC Manuals K-PREP Resources TAMs / Scripts KDE Website KDE: OSAA: DAAS: jb/ld: 2/4/2019 17

Scheduling KDE: OSAA: DAAS: jb/ld: 2/8/2019 18

2019 Testing Times And Items Chart KDE: OSAA: DAAS: jb/ld: 2/8/2019 19

K-PREP Scheduling } Testing is to be 5 consecutive instructional days during the last 14 instructional days of the district calendar. } The 5 days are to be done by school level (elementary, middle), not by separate grade levels. } Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day. KDE: OSAA: DAAS: jb/ld: 2/4/2019 } All students in a grade/school must take each part of the test at the same time. } Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule. } Breaks may be short (i. e. , stand stretch) or long (i. e. lunch) with appropriate monitoring. 20

K-PREP Extended Time Scheduling } Extended time is allowed only for students with IEPs, 504 s or PSPs specifying extended time. } Make arrangements for extended time in a manner that allows other students to go back to instructional activities. At the end of the school day, students with regular and extended time need to have finished the same parts of the test. KDE: OSAA: DAAS: jb/ld: 2/4/2019 21

Makeup Schedule } Makeup sessions can be completed during the 5 -day window or during the 4 days after the window ends while test materials are prepared for shipping. } Schedule makeup sessions as soon as is reasonably possible after the missed test session. } Seating charts are required for makeup sessions. KDE: OSAA: DAAS: jb/ld: 2/4/2019 22

Testing Conclusion Activities KDE: OSAA: DAAS: jb/ld: 2/8/2019 23

Test Administration Conclusion Activities Packing Shipping • Receive materials from BACs • Verify materials • Contact UPS • Ship Scorable Materials • Ship Nonscorable Materials • Detailed instructions in the DAC/BAC Manual Rosters Test Irregularities, if needed • Make certain that rosters are completed in SDRR prior to the close in June • File Non-Participation Forms in SDRR and keep on file in district KDE: OSAA: DAAS: jb/ld: 2/4/2019 • Gather statements and data • Enter into online allegation system 24

Non-Participation / Emergency Forms Medical • Too fragile to test • Recent illness or accident • Undergoing chemotherapy • Cannot be filed based solely on a handicapping condition • Chronic condition with acute changes relative to the testing window is appropriate for filing a request • Homebound instruction is not a basis for filing a request SDRR KDE: OSAA: DAAS: jb/ld: 2/8/2019 Extraordi nary Circumst ance • Used for situations that don’t fall under medical or emergency • Recent traumatic experience • Protective custody Medical Emergen cy • Can test with accommodations • Broken eye glasses • Recent surgery on writing hand 25

Return Shipping The following items should not be returned to Pearson: DAC/BAC Manual for K-PREP ● School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months) ● Test Administrator’s Manuals/Scripts ● Unused School ID Header Sheets ● Extra Paper Bands ● Reference Sheets ● • Unused SRBs (must be securely destroyed) • Used Scratch Paper—lined or graph (must be securely destroyed) KDE: OSAA: DAAS: jb/ld: 2/4/2019 26

Voided Test Materials } Possible reasons: incorrect pre-id information ● damaged or soiled ● original to be replaced ● } All voided SRBs should be destroyed by following the directions in the DAC/BAC Manual and TAMs. } All voided student combined booklets (with the exception of those damaged by bodily fluids) must be returned to Pearson. } All test booklets should be destroyed after contacting Pearson. KDE: OSAA: DAAS: jb/ld: 2/4/2019 27

Return Shipping Header Sheet KDE: OSAA: DAAS: jb/ld: 2/8/2019 28

Packing Scorable Materials • Used student response booklets • All used student combined booklets • Return all used student combined booklets under a separate header sheet. KDE: OSAA: DAAS: jb/ld: 2/8/2019 29

Packing Nonscorable Materials Step 1 Step 2 Step 3 Place all used and unused test booklets in the box, including accommodated test materials. Return all nonscorable test materials to the DAC immediately following testing. Place all VOID and unused student combined booklets in the box. (Science) KDE: OSAA: DAAS: jb/ld: 2/8/2019 30

Packing DAC Overage • Place all unused test booklets/student combined booklets in the box. • Once all boxes are returned to the district, mark boxes accordingly. Note: You should not have any used district materials in this box. Any used district overage test materials must be returned by the school that used them in the school return shipment and accounted for on the school test materials packing list. KDE: OSAA: DAAS: jb/ld: 2/8/2019 31

District/School Scorable Box Label KDE: OSAA: DAAS: jb/ld: 2/8/2019 32

District/School Nonscorable Box Label KDE: OSAA: DAAS: jb/ld: 2/8/2019 33

White UPS Scorable Return Label Things to note on Scorable Labels: • Scorable labels have the word “Scorable” in the name. • Address: Scorable materials ship to Earhart Lane, Cedar Rapids. • Shipping Method: Scorable materials ship Next Day Air. KDE: OSAA: DAAS: jb/ld: 2/8/2019 34

UPS Pick Up Dates UPS is the carrier Scorable 7 calendar days after the five day testing window closes Nonscorable 9 calendar days after the five day testing window closes Please note: Contact UPS to arrange pickup of test materials after the last district window. KDE: OSAA: DAAS: jb/ld: 2/4/2019 35

Pearson Client Services Hours of Operation: 7 a. m. – 8: 30 p. m. ET Contact Number: 888 -437 -1430 KDE: OSAA: DAAS: jb/ld: 2/4/2019 36

Testing Activities KDE: OSAA: DAAS: jb/ld: 2/8/2019 37

Classroom Materials/Walls } Materials used during direct instruction, containing content or strategies/processes should not be displayed on classroom surfaces including walls, workstations or clothing. } Classroom materials shall not provide a testing advantage to any student. KDE: OSAA: DAAS: jb/ld: 2/4/2019 38

Test Booklet Resources Extended Response and Short-Answer Scoring Guides On-Demand Writing Scoring Criteria No scratch paper for ODW On-Demand Pre -Writing Area • grades 5 and 8 • grades 3 -8 KDE: OSAA: DAAS: jb/ld: 2/8/2019 39

Test Material Resources Protractors or Angle Rulers (provided by the school) Calculators KDE: OSAA: DAAS: jb/ld: 2/4/2019 Mathematics Reference Sheets Writer’s Reference Sheets Rulers 40

Rulers } Rulers are provided by Pearson and are included in the test materials shipment. These rulers must be used for testing. } The rulers may not be modified. } The rulers may be kept and used after testing is completed. Protractors or Angle Rulers are to be available for grades 4 and 7. These are NOT provided by Pearson. KDE: OSAA: DAAS: jb/ld: 2/4/2019 41

Calculator Use Policy for State Testing (Grades 3 -8) } Follow the KDE calculator policy. } The revised written policy is available on the KDE website and in manuals. } http: //education. ky. gov/AA/distsupp/Pages/ Data-Release-Resources. aspx KDE: OSAA: DAAS: jb/ld: 2/4/2019 42

Unapproved Resource Materials Cell phones, Smart phones Ink Pens Highlighters Electronic Devices Items with Internet accessibility Graphic Organizers KDE: OSAA: DAAS: jb/ld: 2/8/2019 43

Reminders for Teachers } Teachers should be strongly encouraged to follow TAM directions about entering the student’s name on test booklets and student combined booklets. } Teachers should verify that each student receives his/her own test booklet, SRB or student combined booklet for each testing session. KDE: OSAA: DAAS: jb/ld: 2/4/2019 44

Test Booklet Students may: KDE: OSAA: DAAS: jb/ld: 2/8/2019 • underline lightly in pencil • use blank color overlays • use blank writing or graph paper, except for ondemand writing 45

Test Booklet Security Barcode } Each test booklet has an unique security barcode, located in the upper right corner of the back cover of the test booklet. } Using this barcode, Pearson assigns test booklets to specific districts/schools. } This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school. KDE: OSAA: DAAS: jb/ld: 2/8/2019 46

Science Student Combined Booklet Security Bar Code (overages) On back of student combined booklet, is a security bar code for use if student does not receive preprinted booklet. *Differs from Grades 3 -8 test materials KDE: OSAA: DAAS: jb/ld: 2/4/2019 47

Test Booklet Replacement } If a test booklet needs to be replaced for any reason, contact Pearson with ● School name ● Grade ● Security barcode } Test booklet should not be returned, if damaged with bodily fluids. ● Destroy according to local OSHA requirements. ● Contact Pearson with above information. KDE: OSAA: DAAS: jb/ld: 2/4/2019 48

Student Combined Booklet Replacement } If a student combined booklet needs to be replaced for any reason, contact Pearson with ● School name ● Grade 4 or 7 ● Form (1 -4) ● Security barcode } All voided student combined booklets should be returned with the nonscorable shipment (with the exception of those damaged by bodily fluids). KDE: OSAA: DAAS: jb/ld: 2/4/2019 49

Student Response Booklet “Don’t”s Do not use KDE: OSAA: DAAS: jb/ld: 2/8/2019 • a pre-printed SRB with another student • mechanical or liquid pencils (only regular #2 pencils) • highlighters • ink pens • staples or glue 50

Student Response Booklet } Use the correctly pre-printed SRB as is. } If pre-printed SRB information is incorrect: ● Void the SRB. ● Assign a new SRB following gridding instruction in the script portion of the TAM. ● Enter correct information into IC. } No pre-printed SRB ● Follow gridding instruction in the script portion of the TAM. 51

Pre-printed Demographics Pre-Printed Demographic Information This is how the demographic information will look on the pre-printed student response booklet and student combined booklets. KDE: OSAA: DAAS: jb/ld: 2/8/2019 SSID Date of Birth Gender District/ School Code 52

SRB Replacement } Grid all information including name, room number, etc. } Transcribe answers into new SRB. } The new serial number from the front of the SRB may be annotated into SDRR, but it is not mandatory. } Securely destroy original SRBs soiled by bodily fluids should not be returned. Destroy the SRBs according to OSHA requirements. KDE: OSAA: DAAS: jb/ld: 2/4/2019 53

Student Response Booklet Demographics Mark the appropriate accommodation type. KDE: OSAA: DAAS: jb/ld: 2/8/2019 54

Student Combined Booklet (grades 4 and 7) § Pre-printed demographics § Four forms each at grades 4 and 7 KDE: OSAA: DAAS: jb/ld: 2/8/2019 55

Room Number } Bubble on the SRB and the student combined booklet indicating the room where each student takes the test. } Zeros need to be entered for any blank space for a room number. } If the room number is 9, the student will enter 0009. } If a classroom does not have a number assigned the school will need to assign one. } Letters can not be entered for a room number. 9= 0009 19= 0019 190= 0190 KDE: OSAA: DAAS: jb/ld: 2/8/2019 56

Seating Charts } Seating charts are required for both individual and group testing. The room location must be recorded on the SRB and the student combined booklet. } A single chart can be used for multiple sessions; if seating arrangement and room location do not change, mark the date for each session. } Templates are available in TAMs and on the KDE website. A customized form may be created to reflect the room arrangement. KDE: OSAA: DAAS: jb/ld: 2/4/2019 57

K-PREP Student Honor Code Do not remove from student response booklet/student combined booklet. KDE: OSAA: DAAS: jb/ld: 2/8/2019 58

Collecting Secure Materials } The test administrator is responsible for collecting and verifying that all secure materials are accounted for after the testing session ends. } Test booklets, student combined booklets and SRBs are to be counted or names matched for every student before anyone leaves the testing room to ensure that no materials are left unsecured. KDE: OSAA: DAAS: jb/ld: 2/4/2019 59

Reminders For Students } Review with students the Administration Code rules around use of electronic devices. } Social media of all types: Facebook, Twitter, Instagram, Snapchat, Vine, etc. and e-mail are not secure, and any inappropriate posting can lead to disciplinary issues. KDE: OSAA: DAAS: jb/ld: 2/4/2019 60

Division of Assessment and Accountability Support OSAA/ (502) 564 -4394 DAAS dacinfo@education. ky. gov • Jennifer Stafford, Director • Joy Barr, Program Consultant • Lorrie Devers, Program Consultant • Jason Howard, Program Consultant • Jenni Larkins, Program Consultant • Kevin O’Hair, Program Consultant • Pam Powers, Systems Consultant IT • Chris Williams, Program Consultant KDE: OSAA: DAAS: jb/ld: 2/8/2019 61 61