KPREP Grades 3 8 10 11 Kentucky Performance

K-PREP Grades 3 -8, 10 & 11 Kentucky Performance Rating for Educational Progress Pearson. Access K-PREP 1

Inventory Materials } Inventory materials as soon as possible upon receipt. } Keep original boxes. } Original boxes will be used to return test materials. } Request additional materials, if needed. } Check district and school overage before placing an additional order. Note: Do not exchange test materials between schools in or out of the district in lieu of ordering additional materials. KDE: OAA: DAS: jb&pp 1/31/2017 2

Requesting Additional Materials Pearson. Access } Online orders must be submitted and approved prior to 1: 30 p. m. ET to be included in that day’s shipment. } Requests for additional test materials can be made through June 7. } Only one order per school, per grade can be processed in a single day. } Request additional return shipping materials for a school through June 15. KDE: OAA: DAS: jb&pp 1/31/2017 3

NON-PARTICIPATION / EMERGENCY Medical • Too fragile to test • Recent illness or accident • Undergoing chemotherapy • Cannot be filed based solely on a handicapping condition • Chronic condition with acute changes relative to the testing window is appropriate for filing a request • Homebound instruction is not a basis for filing a request Extraordinary Circumstance Medical Emergency • Used for situations that don’t fall under medical or emergency • Recent traumatic experience • Protective custody • Traveling out-of-state due to death of family member • Sole caregiver for parent • Can test with accommodations • Broken eye glasses • Recent surgery on writing hand SDRR KDE: OAA: DAS: jb&pp 1/31/2017 4

Return Shipping The following items should not be returned to Pearson: ● ● ● DAC/BAC Manual for K-PREP School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months) Test Administrator’s Manuals/Scripts Unused School ID Header Sheets Extra Paper Bands Reference Sheets • Unused SRBs (must be securely destroyed) • Used Scratch Paper—lined or graph (must be securely destroyed) KDE: OAA: DAS: jb&pp 1/31/2017 5

Voided SRBs } Possible reasons: ● incorrect pre-id information ● damaged or soiled ● original to be replaced } All voided SRBs should be destroyed by following the directions in the DAC/BAC Manual and TAMs. KDE: OAA: DAS: jb&pp 1/31/2017 6

Return Shipping Header Sheet KDE: OAA: DAS: jb&pp 1/31/2017 7

Packing Scorable Materials KDE: OAA: DAS: jb&pp 1/31/2017 8

Packing Nonscorable Materials KDE: OAA: DAS: jb&pp 1/31/2017 9

UPS is the carrier UPS Pick Up Dates Scorable 7 calendar days after the five day testing window closes Nonscorable 9 calendar days after the five day testing window closes Please note: Contact UPS to arrange pickup of test materials after the last district window. KDE: OAA: DAS: jb&pp 1/31/2017 10

Pearson Customer Service Hours of Operation: 8: 00 a. m. – 4: 00 p. m. ET Contact Number: 888 -437 -1430 E-mail Address: kyhelp@support. pearson. com KDE: OAA: DAS: jb&pp 1/31/2017 11

BAC Responsibilities Receive Materials from DAC • Inventory Materials • Request Additional Materials from DAC • Distribute TAMs to proctors Work with DAC to: • Train Staff on Administration Code and Inclusion of Special Populations Regulations • Create School Test Schedule • Complete rosters and submit Change Requests in SDRR, if applicable Assign Materials • Distribute Test and Student Response Booklets – 1 st Day of Testing • Assign Proctors for accommodations Administer Tests Report Test Irregularities to DAC Pack and Return Materials to DAC KDE: OAA: DAS: jb&pp 1/31/2017 12

Test Booklet Security Barcode } Each test booklet has an unique security barcode, located in the upper right corner of the back cover of the test booklet. } Using this barcode, Pearson assigns test booklets to specific districts/schools. } This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school. KDE: OAA: DAS: jb&pp 1/31/2017 13

Test Booklet Replacement } If a Test Booklet needs to be replaced for any reason, contact Pearson with ● School name ● Grade ● Security barcode } Test booklet should not be returned, if damaged with bodily fluids. ● Destroy according to local OSHA requirements. ● Contact Pearson with above information. KDE: OAA: DAS: jb&pp 1/31/2017 14

Student Response Booklet } Correct pre-printed SRB ● Use SRB as is. } Incorrect pre-printed SRB Void the SRB. ● Assign a new SRB following gridding instruction in the script portion of the TAM. ● Enter correct information into IC. ● } No pre-printed SRB ● Follow gridding instruction in the script portion of the TAM. KDE: OAA: DAS: jb&pp 1/31/2017 15

Pre-printed Demographics Pre-Printed Demographic Information This is how the demographic information will look on the pre-printed Student Response Booklet. KDE: OAA: DAS: jb&pp 1/31/2017 SSID Date of Birth Gender District/ School Code 16

Who Takes the K-PREP? Required to Test Not Required to Test } Students in grades 3 -8 and 10 -11, including those with disabilities } Students in the Alternate K-PREP } Students who are retained } Foreign Exchange students } Students who move within the state during testing } Students enrolled at Job Corp centers } Students with a minor medical emergency } Students with medical or extraordinary circumstance nonparticipation requests } EL students in their first year are required to attempt mathematics (4 multiple choice). } Student’s skipped grade } Students expelled without services } EL students in their second year and later participate in all content areas. KDE: OAA: DAS: jb&pp 1/31/2017 17

2017 Testing Times And Items Chart KDE: OAA: DAS: jb&pp 1/31/2017 18

K-PREP Scheduling } Testing is to be 5 consecutive instructional days during the last 14 instructional days of the district calendar. } The 5 days are to be done by school level (elementary, middle, high), not by separate grade levels. } Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day. KDE: OAA: DAS: jb&pp 1/31/2017 } All students in a grade/school must take each part of the test at the same time. } Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule. } Breaks may be short (i. e. , stand stretch) or long (i. e. lunch) with appropriate monitoring. 19

K-PREP Scheduling } Extended time is allowed only for students with IEPs, 504 s or PSPs specifying extended time. } Make arrangements for extended time in a manner that allows other students to go back to instructional activities. At the end of the school day, students with regular and extended time need to have finished the same parts of the test. KDE: OAA: DAS: jb&pp 1/31/2017 20

Make-up Schedule } Make-up sessions can be done during the 5 day window or during the 4 days after the window ends while test materials are prepared for shipping. } Schedule make-up sessions as soon as is reasonably possible after the missed test session. } Seating charts are required for make-up sessions. KDE: OAA: DAS: jb&pp 1/31/2017 21

Items/Times Chart Approved Resources List DAC/BAC Manuals K-PREP Resources TAMs / Scripts KDE Website KDE: OAA: DAS: jb&pp 1/31/2017 22

Proctor Responsibilities Receive Administration Code /Inclusion of Special Populations Training Review TAM(s) Prior to Testing Receive Test Schedule Receive and Return Test Materials from BAC Administer Tests Complete Daily Seating Charts Report Test Irregularities to BAC KDE: OAA: DAS: jb&pp 1/31/2017 23

Classroom Materials/Walls Materials used during direct instruction, containing content or strategies/processes should not be displayed on classroom surfaces including walls, workstations or clothing. Classroom materials shall not provide a testing advantage to any student. KDE: OAA: DAS: jb&pp 1/31/2017 24

Test Booklet Resources Extended Response and Short-Answer Scoring Guides • grades 3 -8 KDE: OAA: DAS: jb&pp 1/31/2017 No scratch paper for ODW On-Demand Writing Scoring Criteria On-Demand Pre-Writing Area • grades 5, 6, 8, 10 & 11 25

Test Material Resources Protractors or Angle Rulers (provided by the school) Calculators KDE: OAA: DAS: jb&pp 1/31/2017 Mathematics Reference Sheets Writer’s Reference Sheets Rulers 26

Rulers } Rulers are provided by Pearson and are included in the test materials shipment. These rulers must be used for testing. } The rulers may not be modified. } The rulers may be kept and used after testing is completed. Protractors or Angle Rulers are to be available for grades 4 and 7. These are NOT provided by Pearson. KDE: OAA: DAS: jb&pp 1/31/2017 27

Calculator Use Policy for State Testing (updated 2016) } Follow the KDE calculator policy. } The revised written policy is available on the KDE website and in manuals. } http: //education. ky. gov/AA/distsupp/Pages/Data. Release-Resources. aspx KDE: OAA: DAS: jb&pp 1/31/2017 28

Unapproved Resource Materials Cell phones, Smart phones Ink Pens Highlighters Electronic Devices Items with Internet accessibility Graphic Organizers KDE: OAA: DAS: jb&pp 1/31/2017 29

Reminders for Teachers } Teachers should be strongly encouraged to follow TAM directions about entering the student’s name on test booklets. } Teachers should verify that each student receives his/her own test booklet and SRB for each testing session. KDE: OAA: DAS: jb&pp 1/31/2017 30

Test Booklet Students may: KDE: OAA: DAS: jb&pp 1/31/2017 • underline lightly in pencil • use blank color overlays • use blank writing or graph paper, except for on-demand writing 31

Student Response Booklet Do not use KDE: OAA: DAS: jb&pp 1/31/2017 • a pre-printed SRB with another student • mechanical or liquid pencils (only regular #2 pencils) • highlighters • ink pens • staples or glue 32

SRB Replacement } Grid all information including name, room number, etc. } Transcribe answers into new SRB. } The new serial number from the front of the SRB may be annotated into SDRR, but it is not mandatory. } Securely destroy original SRBs soiled by bodily fluids should not be returned. Destroy the SRBs according to OSHA requirements. KDE: OAA: DAS: jb&pp 1/31/2017 33

Student Response Booklet Mark the appropriate accommodation type. KDE: OAA: DAS: jb&pp 1/31/2017 34

Room Number } Bubble on the SRB indicating the room where each student takes the test. } Zeros need to be entered for any blank space for a room number. } If the room number is 9, the student will enter 0009. } If a classroom does not have a number assigned the school will need to assign one. } Letters can not be entered for a room number. 9= 0009 19= 0019 190= 0190 KDE: OAA: DAS: jb&pp 1/31/2017 35

Seating Charts } Seating charts are required for both individual and group testing. The room location must be recorded on the SRB. } A single chart can be used for multiple sessions; if seating arrangement and room location do not change, mark the date for each session. } Templates are available in TAMs and on the KDE website. A customized form may be created to reflect the room arrangement. KDE: OAA: DAS: jb&pp 1/31/2017 36

Do not remove from SRB. KDE: OAA: DAS: jb&pp 1/31/2017 37

Collecting Secure Materials } The test administrator is responsible for collecting and verifying that all secure materials are accounted for after the testing session ends. } Test booklets and SRBs are to be counted or names matched for every student before anyone leaves the testing room to ensure that no materials are left unsecured. KDE: OAA: DAS: jb&pp 1/31/2017 38

Reminders For Students } Review with students the Administration Code rules around use of electronic devices. } Social media of all types: Facebook, Twitter, Instagram, Snapchat, Vine, etc. and e-mail are not secure and can lead to disciplinary issues. KDE: OAA: DAS: jb&pp 1/31/2017 39