KHAZAR UNIVERSITY INSTITUTIONAL REPOSITORY Tatyana Zaytseva December 17

KHAZAR UNIVERSITY INSTITUTIONAL REPOSITORY Tatyana Zaytseva December 17, 2008 1

Outline of Presentation q Introduction to Open Access and Institutional Repositories q Institutional Repositories Development q DSpace Implementation at Khazar University 2

Definition of Open Access In using the term 'open access‘, we mean the free availability of peer-reviewed literature on the public internet, permitting any user to Read, Download, Copy, Distribute, Print, Search, or Link to the full texts of the articles 3

Driving Force Behind Open Access – Dissatisfaction at all Levels q Authors: their work is not seen by all their peers – do not receive the recognition they desire q Readers: cannot view all research literature they need – less effective q Libraries: cannot satisfy information needs of their users 4

The Open Access Movement q BOAI, February 2002 q Berlin Declaration, October 2003, May 2004 & February 2005 q Welcome Trust, October 2003 q Scottish Declaration on Open Access, 2004 q European University Association (EUA) unanimously adopted the recommendations of its Working Group on Open Access, 2008 5

Support of the Open Access by Countries q UK Parliamentary Inquiry: Science and Technology Committee, 2004 – all UK higher education institutions establish institutional repositories q U. S. Appropriations Committee, 2004 – Proposal to mandate all research funded by National Institute of Health be made available through Pub. Med Central (OA) 6 months after publication in peer-reviewed journal. q Canada, 2003 – CARL, the Canadian Association of Research Libraries, launched an Institutional Repository Project in 2003. – SSHRC introduced compulsory self-archiving, 2004 q Australia, 2004 – Australian Research Information Infrastructure Committee (ARIIC) Open access Declaration, 2004 6

Support of the Open Access by Countries q. Italy – 31 Italian Universities and 1 research centre) gathered in Messina, Sicily, to sign the Berlin Declaration on Open Access to Knowledge in Sciences and Humanities, so called Messina Declaration, 2004 q. Germany – In October 2003 the (Deutsche Forschungsgemeinschaft -DFG signed the Berlin Declaration on Open Access in the Sciences and Humanities, an initiative that encourages the promotion of Open Access q. Sweden – The Swedish Research Council signed the Berlin Declaration in 2005 and supports the fundamental principle that publicly funded research shall be open to all. 7

Two Ways of the Open Access • Budapest Open Access Initiative <http: //www. soros. org/openaccess/index. shtml> Recommends 2 Strategies: 1. Open Access Journals ("gold"): Publish your article in a suitable open-access journal whenever one exists. 2. Self-archiving in Open Electronic Archives ("green"): Otherwise, publish your article in a suitable tollaccess journal and also self-archive it. 8

What is an Institutional Repository (IR)? “A digital collection capturing and preserving the intellectual output of a single or multi-university community. ” Raym Crow. <http: //www. arl. org/sparc/IR/ir. html> “A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. ” Clifford Lynch. Essential infrastructure for scholarship in the digital age ARL, no. 226 (February 2003): 1 -7. 9

Institutional Repositories’ Contributions to Open Access q Scholarly communication q Supporting education through learning materials q Electronic publishing q Managing digital collections of research outputs on university networks q Housing and preserving digital collections q Enhancing university’s prestige by collecting and making easily accessible it’s research output 10

Benefits of Institutional Repositories to Various Stakeholders For the researcher: q Increased visibility of research output and consequently the department and the institution q Potentially increased impact of publications as an author at the institution q Provides the possibility to standardize institutional records e. g. academic's CVs and published papers q Allows the creation of personalized publications lists 11

Benefits of Institutional Repositories to Various Stakeholders For the institution: q Increases visibility and prestige of an institution Repository content is readily searchable both locally and globally q A repository that contains high quality content could be used as a 'shop window' or marketing tool to entice staff, students and funding q A repository can store other types of content that is not necessarily published, sometimes known as 'grey literature' 12

Benefits of Institutional Repositories to Various Stakeholders For the global community: q Assists research collaboration through facilitating free exchange of scholarly information (this is enabled through the use of metadata harvesters of OAI-compliant institutional repositories) q Aids in the public understanding of research endeavours and activities. 13

The Power of Open Access – Institutional Repositories q For 72% of papers published in the Astrophysical Journal free versions of the paper are available in repositories (mainly through Ar. Xiv) q These 72% of papers are, on average, cited twice as often as the remaining 28% that do not have free versions available in repositories. Data «Greg Schwarz» 14

World-Wide Deployment Proportion of Repositories by Countries 15

Proportion of Repositories by the Former Soviet Union Countries 16

First Institutional Repository in Azerbaijan 17

Registry of Open Access Repositories (ROAR) 18

Why have an IR at Khazar University? q To help the international Open Access efforts. “The mission of disseminating knowledge is only half complete if it is not widely and readily available to society. ” (Adapted from the Berlin Declaration) <http: //www. zim. mpg. de/openaccess-berlin/berlindeclaration. html q To create a permanent record of the scholarly output of Khazar University - No access to some scholarly works published by our own faculty - Collections of working papers, technical reports, research reports flowing around 19

Why Did We Choose DSpace? Background q KU LIC started IR software evaluation in late December 2007. q Some products were evaluated: Eprints, Fedora and DSpace. q Decided to use DSpace in mid-June 2008. Top Reasons to use DSpace q Largest community of users and developers worldwide q DSpace was developed. q It has a well defined data model: Community + Collection + Item + Metadata + Bundle + Bitstream q Well organized web-interface q Metadata in Dublin core format 20

Where is DSpace available? 21

Where is DSpace available? 22

Khazar University Institutional Repository http: //dspace. khazar. org 23

Communities and Collections q • q Academic Support Academic Policy, Rules and Procedure Assembly of Science and Art Conference Items Khazar University Catalog 2008 -2009 Research Publications Library Information Center Instructional Materials Presentations q Periodicals Azerbaijan Archeology Journal of Azerbaijani Studies Khazar Journal of Mathematics Khazar View q Schools Architecture, Engineering and Applied Science Economics and Management Education Humanities and Social Sciences Medicine, Dentistry and Public Health Türk Dunyası İgtisadi İdari Bilimler Fakültesi “Dunya” School 24

Collection Type and Size Communities 4 Collections 18 Book chapters 23 Conference papers 1 Journal articles 395 Presentations 2 Thesis 2 25

Browsing by Subject, Issue Data and Author 26

Relation between IR and e. Catalog 27

Self-archiving serves two main purposes: q Allows authors to disseminate their research articles for free over the internet q Helps to ensure the preservation of those articles in a rapidly evolving electronic environment. 28

Self-archiving q To self-archive is to deposit a digital document in a publicly accessible website q Depositing involves a simple web interface where the depositer copy/pastes in the “metadata” (date, author-name, title, journalname, etc. ) and then attaches the full-text document q Self-archiving takes only about 10 minutes q DSpace also allows for documents to be selfarchived in bulk, rather than just one by one q Many funding bodies mandate self-archiving 29

Self-archiving Author writes manuscript Submission to journal pre-print Peer review Author revisions Submission of final version Article is published self-archiving post-print Published version 30

Self-archiving - DSpace q Register to: http: //dspace. khazar. org q Choose a collection you want to submit to, e. g. Academic Support q Send us an email and ask for registration rights. 31

Challenges Library continue to: q Provide support for university research self-archiving q Promote IR q Educate users and faculty about the IR q Showcase the IR q Find champions and partners among faculty q Seek institutional mandate and support q Harvest documents 32

Thank you for your attention! 33