Key Solution to Efficient Prisons Management PRISON MANAGEMENT

Key Solution to Efficient Prisons Management PRISON MANAGEMENT SYSTEM PRISMS Government of Goa Inspector General of Prisons Collectorate Building, Panaji, North Goa, -Goa Tel: 91 -832 -2421921

Prisons Administration…. . 3 Facets of Prison Administration Jail Authorities Prisoners Security Prison Laws and Rules THE PRISONS ACT 1900 GOA PRISON RULES 2006 THE PRISON MANUAL 2006

Drawbacks of Manual System… Duties and responsibilities of Executive/ clerical staff involves substantial calculations and figures Time Consuming Prone to human errors P R I S M S Cumbersome and taxing Necessity to maintain innumerable records & registers Difficult to maintain antecedents of Prisoner Difficult to retrieve, compile and analyze data Difficult to satisfactorily implement rule of law

Project Highlights…. 100% Processes related to Prisoner covered 100% implementation across all jails and levels of Prison administration P R I S M S Centralized database -3 Tier-web based system Eighteen Functional Modules 2 Mbps Connectivity across all Jails/Judicial Lockups Capacity building with focus on e-Governance Better manpower utilization Complete ownership of the project with the department within 1 year

Major Modules of PRISMS…. . Accurate PDR Calculation Prisoner Info Management Module • • • Personal information of the inmate Registration Number, nationality, age & height, Biometric Identification, Photographs, marks of identity, employment, address, religion etc A list of visitors expected to visit the jail to meet the inmate with details of contact and relation with the inmate Prisoner Admission & Release • Maintains Admission and Release register. • One Click Release by considering all aspects affecting release

Major Modules of PRISMS…. . Accurate PDR Calculation Remission Management • • • Remission Classification master Eligibility calculation (Not exceeding 2/3 rd of total period, annual good conduct <= 60 days etc) Calculates remission based on conservancy work. Automatic up-dation of PDR Fast track module Court Information System Including Crime and Charge-sheet • • Information includes court, authority, Act and under-section details, parties involved etc. Provision to track all court hearings and generate Court diary Auto calculation of sentence period and PDR based on concurrency or consecutive sentences Provision to enter Crime and charge-sheet details

Major Modules of PRISMS…. . Work Wages & PPC Prisoners Property & Cash Management • • • Personal items and clothing of an inmate are tracked. A Maintains inmate’s cash account Wages earned is credited from works module Limit for expense Fast track module receipt is generated at Admission Prisoners Work Allotment and Monitoring • • • Master with classification of Labor and wages Auto contribution of wages in accordance with the rules • 50% Victim Compensation Fund • 15% Joint Savings Account • 15% Legal Aid • 20% Personal Expense Fast Track Module

Major Modules of PRISMS…. . Parole/Furlough and Medical Parole and Furlough Management • • Process: Application -Police letter -Police report - Issue of order Complete history of all applications and orders (rejected/approved) Details about the surety in terms of person and money. List of prisoner expected to surrenderafter Parole/furlough Prisoners Medical Management • • Tracks illness and checkup details Report listing all medication to be given to all inmates on a specified date Complete Medical History can be generated Helps in Determining work allocation.

Major Modules of PRISMS…. . Victim Information Management • • • Complete Victim Information Provision to notify victims of the inmate's activity such as court appearances, release or execution. In case of furlough & parole release of the prisoner this module notifies the administrative section with required information of the victim. Visitor Info Management • • • List of visitors with names, phone numbers, address, photo and relation details Visitor’s transaction log tracks all visits to inmates including visit number, the visit date and begin and end times and approving authority Impersonation is prevented.

Modules of PRISMS…. . Prisoners Transfer Management • • Deals with all applied transfers Records are automatically transferred Process includes ---- Handover & Acceptance Deals with transfers due to change in status i. e. UT to Convict Prisoners Movement Management • • Tracks movement of Prisoner IN/OUT of Jail Authorized entry from Parole/ Furlough / Case hearing /Medical Module initiates a movement

Modules of PRISMS…. . Commissary (Canteen) Management • • Commissary Items Maintain record for each commissary stock item Purchases and sale of each item is updated in the stock A warning is posted when an item reaches an assigned re-order point Transaction Log • Tracks purchases by inmates and automatically adjusts both the commissary stock records and inmate PPC account. • • • Prisoners Bail Management • Prevention of release if other cases are pending to be bailed • All Prisoner released on Bail • Includes Surety bond details • Tracks return date in case of Interim Bail

Modules of PRISMS…. . Gate Management • Tracks the date, hour and minute of opening of each gate of the prison • Keeps an account of all the articles and persons entering or leaving the gate at any given time. Escort Management • Automated Selection of Escort • Generation of request letters • Tracks Actual Escort Details Escape Management • Maintenance of Escape Register with the statement details

Benefits of PRISMS…. . Transformation and Transparency Code Masters provides uniform data entry and validation. Prisoner identification based on finger impression. Helps faster analysis and reporting. Centralized Database with 3 Tier Architecture Instant generation of court diary for each prison Expenditure Limit fixed on PPC by system Work, Remission and PPC includes Fast Track Module Tightly integrated system with auto data posting between modules avoids redundant data entry and management. v. Work and PPC v. Remission and Case v. Work and Remission v. Remission, Case and Release

Benefits of PRISMS…. . Transparent & Humane Approach to Prisoner Empowerment Accurate and Fast Calculation of PDR Instant information on wages earned and PPC Accurate Information of Status of Parole/Furlough/ Transfer application Police Department Provision to access all information related to Prisoners, his/her Visitors and relatives