Kentuckys Common Kindergarten Entry Screen Refresher Training on

Kentucky’s Common Kindergarten Entry Screen Refresher Training on the BRIGANCE K Screen III and Online Management System April 27, 2015

Interactive Webcast During the webcast, send questions to: Melody. Cooper@education. ky. gov

Objectives § Review Kentucky’s Common Kindergarten Entry Screen initiative requirements, recommendations, and timelines § Review screening best practices § Review process and timeline for entering screening data into the Online Management System 3

2015 -16 Implementation § 2015 -16 is the third year of full implementation! § We continue to establish and refine best practices § Early childhood is front and center, so smooth implementation is crucial 4

Highlights from 2014 -15 § 49, 089 children screened § 50% of all children screened Kindergarten Ready § Only 4% of students were missing prior settings data – down from 20% last year 5

Screen Tools for 2015 -16 § The BRIGANCE Kindergarten Screen is the tool that was chosen for assessment of readiness skills § Motor, Language, and Academic/Cognitive Skills, and Selfhelp and Social Emotional Development § K Core Assessments-REQUIRED Self-help and Social-Emotional Scales-REQUIRED § Supplemental Assessments-Recommended § Reading Readiness Scale-Recommended § § Data collected and aggregated with the Online Management System (OMS) 6

Tour of the BRIGANCE Screen Kit § Early Childhood Screen III K&I “Manual” § § Objects for counting and sorting Includes screen assessments and tools Kindergarten Data Sheets Technical Report Other items needed for screening: § § § Paper, pencil, blank and lined paper Picture book(s) that has at least three lines of text on each page Timer Copies of the Self-Help and Social-Emotional Scales Implementation Guide 7

Your Screening Window § No sooner than 15 calendar days before school starts § No later than the 30 th instructional day § NEW! OMS and IC data to be entered within 15 calendar days after screening window closes AND no later than October 15 – pending LRC approval § Be sure you know your district’s screening window for 2015 -16 8

Best Practices • Previous surveys indicated teamwork is essential for a successful implementation! • • • Also on the list: • • • Decide who will screen, enter data, etc. If screening before school starts, invite child care, preschool, and Head Start staff Organization Scheduling Using additional staff as needed Having a system for organizing materials See the 2015 -16 Implementation Guide for more details 9

Prior Setting Data § § Have a plan for entering prior setting data into Infinite Campus (IC) Double check students who attended statefunded preschool and/or Head Start Schedule a time for district contacts to check progress using the ad-hoc report available in IC Enter “Other” if no information is available

Screening Children with Special Considerations § Accommodations versus modifications § English Learners (EL) should be screened in their primary language § § Planning ahead: § § § Bilingual personnel Volunteer interpreters Friends of the family (trained in asking questions) From students you’ve had in the past, what types of situations do you expect where you will need to make accommodations? What type of support will you need for EL students? See the 2015 -16 Implementation Guide for more details 11

Remember! For the K Core Assessments: § Be sure to adhere to the Discontinue point § Use directions as they are written in the Manual § Tip: Use sticky notes to tab places in the Screen you need for quick reference § See the 2015 -16 Implementation Guide for notes on specific subtests 12

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Online Management System 14 § There will be a NEW account for the 2015 -16 year § The account will be ready July 15 § If you need access to student level data from previous years, contact Melody Cooper § State/district results posted on KDE’s Open House

Online Management System Overview Accessible starting July 15 th 15

Online Management System 16

How do I get Access to the New OMS? § § Send the staff file (all staff who need OMS access) to Melody Cooper by June 15 Starting on July 15, use the Forgot Password feature – oms. brigance. com Be sure to use your school email You will receive an email from BRIGANCE

Complete Staff File by June 15 § § Column A – do nothing Column B – designate location user should be associated with, using district a district/school code or e-mail address (this helps determine what the user sees entire district, entire school, classroom, or data entry only) § § Teacher location ID must be his or her district e-mail address Column C – Staff ID must be the district e-mail address Columns D-G – enter e-mail addresses carefully, no need for middle initial Column H – designate the user role

More about the staff file… § Melody Cooper will distribute the staff file template to district K Screen contacts this week § Due to Melody Cooper June 15 § Complete one staff file per district – please do not send a staff file for each school

How is the new KY OMS set up? § § § Infinite Campus and the BRIGANCE OMS Initial set-up Ongoing maintenance

Initial Set-up: Infinite Campus to OMS § Initial “import”/ “onboarding” of districts, schools, administrators, teachers, classes, and students from Infinite Campus into the OMS Make sure all info is in Infinite Campus by July 1

Ongoing: Infinite Campus will “talk to” the OMS weekly § § § Changes made in IC by end of day Fridays will be reflected in OMS the following Tuesday or Wednesday morning Updates to student information must be made in IC Any changes to teacher information and creation of new classes must be made directly in the OMS by an administrator Fri PM Student Changes Tues/Wed AM Teacher Changes/ New Classes 22

District/Admins/ Teachers/Classes in IC by July 1? YES In OMS ADMINS REMEMBER: After July 15, enter/ update teacher info in the OMS! NO Admins must enter into OMS Students in IC by July 1? NO Will be updated in OMS weekly automatically from IC YES In OMS REMEMBER: Always enter and update student information in IC! 23

Remember! When entering data into the OMS: § Enter only one new screening session § Be sure all items on the Self-help and Social-Emotional Scales are completed § Make sure you click “Submit” after entering both the K Core Assessments and SHSE Scales § View the Group Report and Export as CSV to sort information by domains 24

Kentucky OMS Training Videos § Part 1: Introduction & Overview NEW! § Part 2: Accessing the OMS NEW! § Part 3: Entering required Screen data: K Core Assessments § § Part 4: Entering required Screen data: Self-help and Social-Emotional Scales NEW! Part 5: Viewing the Screening Summary Report and online Data Sheets § Part 6: Group Reports § Part 7: Recommended Screen data (Supplemental Assessments and Reading Readiness Scale) NEW! § Part 8: Sharing Screening Results with Families NEW! § Part 9: OMS Resources § Part 10: IMPORTANT!! Avoiding Common Pitfalls when Entering OMS Data NEW! § Part 11: Administrator Features 25

Creating a Class § § § Under “My Account” choose “School/Class List”, then click the “Add” icon Be sure to choose the school where the class is located, not just the district The School/Class ID MUST be the teacher’s district e-mail address!

Instructional Planning Sheet 27

Your Next Steps § Review the 2015 -16 Implementation Guide § Prepare for screening: § § § Know your screening window Gather materials Make sure the screening team has discussed processes and personnel § Watch OMS training videos before entering data § Prepare 1 hour training for experienced trainers

Your Next Steps § www. BRIGANCE. com/Kentucky

Possible Topics for Experienced Teacher Training § § § § § Timelines Notes on each item (in IG) Common pitfalls video Collecting prior settings data If SHSE scale is unavailable from family, fill out the teacher survey during your screening window Review Implementation Guide OMS videos Logging into new OMS account beginning July 15 District specific procedures and timelines Sign implementation agreement (in IG)

Training & Resources § § Districts/schools keep training sign-in sheets and agendas on file Collect and file signed Implementation Agreements, found in the Implementation Guide) Links to training materials will be distributed to district K Screen contacts this week by Melody Cooper Contact your district K Screen contact for the links to training materials- they will not be posted

2015 -16 Timeline § § April 27 -30 – Update webcast and new trainer TOTs § May/June – materials shipped to schools § June 15 – staff files for OMS to Melody Cooper § June 25 – TOT in Frankfort § June-August—staff training (including OMS training videos www. brigance. com/Kentucky) § Mid-July-September—screening windows open § August-October 15—OMS and IC data entry Screen students no earlier than 15 calendar days before start of program—finish no later than 30 th day of instruction (this does not include data entry) 32

THANK YOU! You are a critical part of this initiative and your participation is valued! Refer to the Implementation Guide for specific details and contact info