Kairos Prison Ministry International HOW TO BETTER USE

Kairos Prison Ministry International HOW TO BETTER USE KAIROS TOOLS Being Present

“Being Present” Frank Rowe Devotion Being Present

Opening Prayer “Being Present” Frank Row Being Present

Welcome Introduction of presenters Ground rules Frank Rowe Being Present

Questions If anyone has questions; You can use the “parking lot” to get answers at the end of the presentation. Or we are available after this meeting. Being Present

Which Website Do I Use? My. Kairos. org vs Kairosprisonministry. org Cindy Hamer Being Present

Being Present

Kairosprisonministry. org Where it is: • www. kairosprisonministry. org What it is: • Web page for public use How to use it: • Provide this website to folks who are interested in finding more information on Kairos such as new volunteers, donors, pastors, wardens, chaplains, etc. This is the website you should have on your business card and other recruiting materials Being Present

Being Present

Mykairos. org Where it is: • www. mykairos. org What it is: • Information repository for established volunteers How to use it: • Common location for all types of materials used by existing Kairos volunteers. Examples include: recruiting materials, fund raising materials, guides for every aspect of Kairos, a few of which we will discuss here today Being Present

Registering Weekends and Making Changes Al Kolff Being Present

Where? • https: //www. mykairos. org/register. html Being Present

How? • • Click on "Register Weekend Info" on the left hand side of the page. When page is open, please read the instructions and follow them exactly as indicated. Filling in : your name (first and last), email address, Type of weekend KI Men, KI women, etc. Your state or country (if not in US), finally weekend date(s). Next continue down the page filling in: names, phone numbers, emails (For the Weekend Leader, Advising Leader and Observing Leader) Then enter any specific prayer appeals Fill in the "Anti-Spam Code" and click "send info“. If everything is okay you are done (Wait a few seconds to make sure you aren't instructed to correct, or add something else to the information you have entered) If you are ok, hit "Return to top of Page" and you are done. Being Present

How do I Change Weekend Registration details? • Go to what you want to change. Change the item or items (weekend date, Leader, etc), and “click” on "Amended? " • Then fill in the "Anti-Spam Code" and click "send info" • If everything is okay you are done • (remember to wait a few seconds to make sure you aren't instructed to correct, or add something else to the information you have entered) • If you are ok, hit "Return to top of Page" and you are done. Being Present

Ordering 101 Al Kolff Being Present

Ordering Supplies • Supply Orders by Phone, E-Mail, Mail or FAX • Download the Supply Order Form and/or – Phone your order to Janet at (407) 629 -4948. – E-mail your order to order@kpmi. org. – Mail to: KPMI, 100 De. Bary Plantation Blvd, De. Bary, FL 32713 – FAX to (407) 629 -2668. If you fax an order please call (407 -629 -4948) to confirm it was received. Being Present

Ordering EZRA • To order EZRA, complete the EZRA Order Form and/or: – e-mail the form – fax to 407 -629 -2668. • For questions you may call 407 -629 -4948 (ext 21) or submit via email. • The Easy Steps for Ezra document outlines the steps to order and get started with Ezra. Being Present

Kairos Donor • Kairos Donor Orders by E-Mail, Mail or FAX • Download the Kairos Donor Order Form and/or: – E-mail your order to order@kpmi. org. – Mail to: KPMI, 100 De. Bary Plantation Blvd, De. Bary, FL 32713 – FAX to (407) 629 -2668. If you fax an order please call (407 -629 -4948) to confirm it was received. Being Present

Reminder • Location of Ordering INSTRUCTIONS • http: //mykairos. org/order. html • Always include Free Promotional Materials on your order Being Present

EZRA Lisa Trahan Being Present

Kairos Ezra Support Website Being Present

Kairos Ezra Support Website Where it is: • www. kairosezra. org What it is? • Support website How to use it? • Assists leaders preparing to serve Kairos • Answers questions leaders may have about using Ezra. Being Present

Home Page Identifies the revision of the Ezra software you have. Weekend Leader Ezra Screen OL 1/Angel Coordinator Screen Being Present

Remember…… www. kairosezra. org is available at your fingertips to support leaders Being Present

History of Kairos Ministry Lisa Trahan Being Present

The History of Kairos Where it is: • www. kairosprisonministry. org Located under the “About Us” tab. What it is: • Creation of Kairos How to use it? • Tell the story to: – Kairos Team Members – Recruit Volunteers – Conduct Fundraising Being Present

Training Volunteers Brochure Lisa Trahan Being Present

Training Non-Fourth Day Volunteers Where it is: • www. mykairos. org Google “Training Non-Fourth Day Volunteers” • www. mykairos. org/docs/kpmi/training_non-4 th_day_volunteers. pdf What it is: • Brochure for experienced volunteers to serve as a coach to new volunteers and especially non-4 th Day volunteers How to use it: • Pair up a seasoned volunteer with a new volunteer to offer support and guidance in preparation of the weekend. Being Present

Booklet Covers Front Back Being Present

Excellence Initiative Al Kolff Being Present

Task or Tool? • If you look at it as a task then: Then you see it as something that you do so that you can be forced to change and do things a different way. • If you look at it as a tool then you will see: The purpose of the Kairos Excellence Initiative program is to enhance the quality and effectiveness of our Ministry by fostering compliance with program policies defined in the current Program Manual. Being Present

Seeing it as a tool will: – Ensure that everyone knows what is expected of them using the "Wisdom of Kairos" as found in the current Program Manual – Measure our status and progress in complying with the Program Manual (you seldom improve what you do not measure) – Develop feedback information through a designed system that provides a demonstrable basis for program revisions and improvements – Continually work on improvement plans to achieve excellence – Finally be accountable for the results to our fellow team members and to Kairos Prison Ministry Being Present

Nuts and Bolts Excellence Initiative Uses a new website and process http: //www. Kairos. EI. com Being Present

ei_flowchart. pdf Being Present

Available Videos Lisa Trahan Being Present

KAIROS Videos Where it is: • www. Mykairos. org • You. Tube. com • kairosprisonministry. org Being Present

KAIROS Videos What it is: • Kairos graduate testimonies • Public service announcements • Promotional videos • Roots of Kairos Being Present

Locating Videos @ Mykairos. org Home About Us Directory Where We Serve Kairos Kalendar Annual Conference Downloads Get Involved Fundraising/Donations Ministry Programs Supply Ordering Newsroom Register Weekend Info Links FAQs Contact Us Being Present

Locating Videos Newsroom Endorsements Testimonies E-News Newsletters Press Releases Videos Being Present

Accessing & Downloading Videos Some videos can be downloaded to your computer or removable media device. Download Steps: • Right-click (MACs control-click) the "download image" and • Choose "Save Link/Target As. . . " to save the video. The downloadable videos are identified with the following "download image" below the You. Tube video link: Being Present

Video Sites You. Tube Search using You. Tube videos Kairos prison ministry Being Present

Video Sites Kairosprisonministry. org Select About Us Newsroom Videos Being Present

How to Use Videos Team Formation Meetings Recruiting Volunteers Fundraising Being Present

Advisory Council Operating Procedures State Chapter Committee Operating Procedures International Council Operating Procedures Kairos Board Bylaws Cindy Hamer Being Present

Advisory Council Operating Procedures (ACOP) State Chapter Committee Operating Procedures (SCCOP) International Council Operating Procedures (ICOP) Kairos Board Bylaws (bylaws) Where it is: • www. mykairos. org > downloads > **** What it is: • Documents describing how each level of Kairos is administered, and how Kairos is best run to ensure successful continuing ministry and weekends. How to use them: • Each member of your Advisory Council, State Chapter Committee, International Committee should have a copy of all of these documents. Being Present

Style Guide Cindy Hamer Being Present

Style Guide Where it is: • www. mykairos. org > downloads > style guide What it is: • Extremely helpful document that includes: Elevator speeches (for each of the three programs, as well as the ministry as a whole); Downloadable logos for all three programs; Samples of Power Point document, Letter Head and business cards How to use it: • Elevator speeches can be used in recruiting, printed materials, bulletins, everything from a very short conversational approach to wording that can be used in your own publications (church bulletin, or news letter). • Logos for visual materials, downloadable as well as specific instructions (color/size/scaling) for a printer - use them on your web page, email signatures, all Kairos documents, including letter head, business cards. • Templates for: Power Point, printing up your own business cards, etc. Being Present

E-News Al Kolff Being Present

Why everyone in Kairos should get E-News? Simply it is the one place to get the latest news and ministry overview for all of Kairos Being Present

Kairos E-News Sign Up • How to increase E-News membership within your state and ad councils – Send spread sheets or documents with the email addresses to style. kairos@gmail. com – Or forward and emails with the address in the to, cc, bcc or body of the email to style. kairos@gmail. com – Or use subscribe/unsubscribe at bottom of home page of mykairos. org Being Present

Help to find what you really looking for On mykairos. org or on Google. com Al Kolff Being Present

My. Kairos. org Note • The search box is only on the home page • Click on the HOME menu item to go back to the Home Page from anywhere in the site Being Present

Doing more than basic searches • Use quotes to search for an exact phrase. • Use an asterisk within quotes to specify unknown or variable words. • Use the minus sign to eliminate results containing certain words. Being Present

Search any specific website for keywords • Think of the “site: ” function as a Google search that searches only a particular website. If you want to see every time TIME. com mentioned Kairos, use the search “Kairos site: TIME. com”. Being Present

Compare using “vs” • Can’t decide between serving burgers or pizza for a meal? Type in “hamburgers vs. pizza, ” for example, and you’ll receive side-by-side comparisons of the nutritional facts. Or praise songs vs hymns Being Present

Filter search results • If you search your favorite food, and then click “Search Tools” right under the search bar, you’ll be able to filter recipes based on ingredients, cook time and calories. It’s the perfect tool if someone has certain dietary restrictions. Being Present

Search images using Google Images • Ever come across a photo that looks strangely familiar? Or if you want to know where it came from? If you save the image, and then search it on Google Images (with the camera button), you’ll be able to see similar images on the web. Being Present

Questions? All presenters Being Present

Closing Prayer Frank Rowe Being Present