Kairos Prison Ministry International Ezra Workshop All Ministry

Kairos Prison Ministry International Ezra Workshop (All Ministry Programs) ®

Ezra – Workshop Overview 1. Purpose 2. Value 3. Impact on the Advisory Council 4. Basic Operational Flow 5. Common Problems 6. Support

Ezra – 1. Purpose Why Ezra? 1. A Tool to Assist the Weekend Leader in… - Recruiting - Communications - Team Assignments - Team Meetings (Spiritual, Logistical, and Job Training) - Participant/Guest Assignments - Conducting the Weekend and Follow Up - Final Steps 2. Help Stay Within the Kairos “Riverbanks”

Ezra – 2. Value - To the Current Weekend Leader To Team Members To Prison Officials To the Ministry (Advisory Council, State, Worldwide) To the Following Weekend Leaders

Ezra – 2. Value - To the Current Weekend Leader To Team Members To Prison Officials To the Ministry (Advisory Council, State, Worldwide) To the Following Weekend Leaders Are You Using the Full Potential? - Team Devotional - Riverbanks - Deeper Level of Training in Team Meetings

Ezra – 2. Value Team Devotional Guide - Daily - Weekly - One Time

Ezra – 2. Value Riverbanks

Ezra – 2. Value Deeper Level of Team Formation - Spiritual Training Skits Guideline Training Logistics Talk Review Job Training Core Team Preparation

Ezra – 3. Impact on the Advisory Council Kairos. Messenger System

Ezra – 3. Impact on the Advisory Council Kairos. Messenger System Tool for Advisory Council & State Chapter - Elections Volunteers Donors Programs - Leader Reports - Excellence Initiative Reports - Participant History - Ministry-wide Reporting - Major Communications Tools

Ezra – 3. Impact on the Advisory Council Kairos. Messenger System – Information Flow OL 1 Angel Leader Report Copy Files for Next Leader

Ezra – 3. Impact on the Advisory Council Kairos. Messenger System – Information Flow OL 1 Kairos. Messenger Angel Leader Report Copy Files for Next Leader - Elections - Volunteers - Programs - Trend Reports - Communications

Ezra – 4. Basic Operational Flow 1. 2. 3. 4. 5. 6. 7. Ordering Ezra The Ezra Package Installing the New Software Registering Ezra for the Weekend Load the Passed on Data from the Previous Leader KO – Make copy for OL 1 and Angel Coordinator Get Familiar with Ezra - Video Tutorials (General and Sections) 8. Sections for the “Process Flow” 9. Finishing Up

Ezra – 4. Basic Operational Flow 1. Ordering Ezra Order from KPMI - www. My. Kairos. org - Supply Order After Observing Weekend Completed Must have attended AKT State/Advisory Council Pays

Ezra – 4. Basic Operational Flow 2. Ezra Package Ezra Software CD Team Meeting Video DVD Blank Flash Drive Installation Guide Requirements: CD/DVD drive Internet Connection Windows

Ezra – 4. Basic Operational Flow 3. Installing the New Software MUST install the new Software From the CD Make sure you have the passed on Ezra data on Flash Drive from previous leader Ezra will detect the presence of any previous copy and will ask you questions so the right steps can be taken

Ezra – 4. Basic Operational Flow 4. Registering Ezra for the Weekend Must Register Ezra for your Weekend (reminded each time you start Ezra) Make sure the info is correct. Use any of the options to email your Registration info and you will receive a unique password for your weekend.

Ezra – 4. Basic Operational Flow 5. Load the Passed On data from Previous Leader Plug in the passed on Flash Drive Click the Load Files from Previous Leader button Follow the on-screen instructions Loads the following data: - Team History (including guests who can serve) - Guests who did not complete the Weekend (KO) - Customized Weekend Schedule - Supplies List

Ezra – 4. Basic Operational Flow 6. KO – Make a copy for OL 1 and Angel Coordinator Observing Leader 1 Main Screen Angel Coordinator Main Screen

Ezra – 4. Basic Operational Flow 7. Getting Familiar with Ezra (video tutorials) Each major section has a tutorial that automatically plays the first time you enter that section General Tutorials Can watch the section tutorial any by clicking on the “On-Line Tutorial” button

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Ezra supports all three ministry programs and it configures itself when you initially start up after installing the software. All are “similar, ” but have their unique differences. Kairos Inside Ezra Main Screen

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” All ministry program versions Have the big 1 thru 10 steps For preparing, recruiting, Team formation, guests (or Participants), conducting the Weekend, and following up As appropriate for the specific Ministry program. Kairos Outside Ezra Main Screen

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Each version is laid out in a similar fashion, and the appropriate variations for each ministry program are automatically built in. Kairos Torch Ezra Main Screen

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” There are 5 major components - Getting Started with Ezra videos

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” There are 5 major components - Getting Started with Ezra videos - Big Blue Buttons

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” There are 5 major components - Getting Started with Ezra videos - Big Blue Buttons - Small Blue Buttons

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” There are 5 major components - Getting Started with Ezra videos - Big Blue Buttons - Small Blue Buttons - Riverbanks/Register/Devotional

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” There are 5 major components - Getting Started with Ezra videos - Big Blue Buttons - Small Blue Buttons - Riverbanks/Register/Devotional - Preparation Steps 1 thru 10

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 1 Kairos-An Overview Reminder videos of key information that you were exposed to at AKT (details vary by ministry program)

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 2 The Leader Reminder information about Your role as Weekend Leader. Some versions have text and some have video.

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 3 - Weekend Preparation Timeline is a Checklist that covers all the Things a Weekend Leader Has to pay attention to, Starting 6 month prior to the Kairos Weekend.

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 3 - Weekend Preparation Timeline The Timeline is customized for The specific ministry program, The date of the Weekend, and the team meeting dates.

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 4 Team Recruiting Guides your recruiting, communicating, and tracking efforts. It gives you access to all the previous volunteers (and KO Guests) and their history of service

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 4 Team Recruiting The recruiting screen highlights the 3 on 1 off status of persons based on their history of service

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 4 Team Recruiting The Torch version also provides a detailed status of the person’s various certifications to help the Weekend Leader be aware of actions needed.

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 4 Team Recruiting There are many reports available, like a Recruiting Status Report for the Advisory Council – highlighting the status of key elements of the Team recruiting process.

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 4 Team Recruiting Ezra provides a built-in Mail Merge capability to allow you to create individualized mailings for a variety of purposes

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 4 Team Recruiting Ezra provides a tool to help you work through an informed and prayerful process to come to good decisions when confronted with different situations

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 4 Team Recruiting In addition to the section Tutorial videos, each section has FAQs that are relevant to the specific section

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 4 Team Recruiting Each section provides “Kairos Wisdom” that is relevant to the work being done in that section

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 5 Team Assignments This section is where you Make your various team Assignments: - Jobs - Talks - Chapel

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 5 Team Assignments - Assign Persons - Print Outline - Access to. rtf doc

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 6 Meeting Preparation - All things related to Team Meetings… - Detailed Agendas - Meeting Assignments - Leader Guides - Handouts - Skits - Spiritual Experiences - Job Training - Name Tags

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 6 Meeting Preparation Extensive tools for Team Formation with allowances for customization within the Riverbanks

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 6 Meeting Preparation Detailed meeting agendas Automatically created

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 6 Meeting Preparation Extensive set of tools for the Team meetings

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 6 Meeting Preparation Lists of optional tools to choose from, some with video examples, printable leader instructions, and printable handouts.

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 7 Participants/Guests Record all information Related to Participants/Guests/ Greeters/Guides/Mentors/ Team Contacts/Prayer Partners, and making Family Table Assignments

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 7 Participants/Guests Simple drag and drop Participant/Guests to Table seating positions Highlights ethnicity & age

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 8 Weekend Schedule Detailed schedule of Weekend activities, including detailed assignments and Leader Speeches

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 8 Weekend Schedule is customizable and is passed from leader to leader. Best practices for customizing schedule included

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 8 Weekend Schedule printout in three different formats available with and without Leader speeches. KO also has separate Kitchen Team schedule.

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 9 Final Preparations/ Last Minute “Stuff” Highlights the last minute things to be done & updated, like prison entry list and KO Liaison Package contacts

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 9 Final Preparations/ Last Minute “Stuff” Print Participant/Guest Certificates of Completion As well as Team and Participant/Guest contact lists

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 10 “Moving into Continuing Ministry” KI – Instructional Reunion KO – Reunions KT – Mentoring

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 10 “Moving into Continuing Ministry” Includes guides/instructions as appropriate for the ministry programs

Ezra – 4. Basic Operational Flow 8. Ezra “Sections” Section 10 “Moving into Continuing Ministry” Complete with all the details needed or best practices to strive for ministry excellence

Ezra – 4. Basic Operational Flow 9. Finishing Up” When Weekend is Over: Ezra will remind you of the things you need to do in order to finish up and hand off to the next leader in a smooth and consistent manner. - Message from the CEO Import Guest/Angels data Leader’s Report Create Pass On Data

Ezra – 5. Common Problems Finishing - KO – Import Guest & Angel Data Print Leader’s Report Copy Files for Next Leader Give Flash Drive to Next Leader Starting - Passed On Data in Hand? Install Your NEW Ezra Software Start Up & Answer Startup Questions Register Your Ezra Load Passed On Data

Ezra – 5. Common Problems Not Passing On Ezra Data DON’T Pass on Ezra CD Not using Ezra’s Team Info KO-Not Loading Guest/Angel Data Not Loading the Passed on Data NEVER Reinstall Ezra Not Registering the New Ezra Not Asking for Help!

Ezra – 5. Common Problems Not Passing On Ezra Data OL 1 Angel Kairos. Messenger Give Flash Drive To Next Leader

Ezra – 5. Common Problems Not Loading the Passed On Ezra Data Copy Ezra OL 1 Angel

Ezra – 6. Support Within Ezra www. Kairos. Ezra. com

Ezra – Taking Advantage © “Ezra is definitely a blessing in keeping me on task and organized. ” With Gratitude, Susan