Kairos Prison Ministry International Advisory Council 101 Establishing

Kairos Prison Ministry International Advisory Council 101 Establishing and managing a new Kairos Advisory Council Susan Dyer Charlie Walls Being Present

Colossians 3: 17 “Whatever you do in word or deed, do all in the name of the Lord Jesus, giving thanks through Him to God the Father. ” v God is ever present in us, in our work and how others see the work we do for Him. v Being present as a Kairos volunteer begins with building a proper foundation: 1. Keeping your eyes on Jesus 2. Building a healthy Advisory Council Being Present

Kairos Mission Statement The mission of the Kairos Prison Ministry is to share the transforming love and forgiveness of Jesus Christ to impact the hearts and lives of incarcerated men, women, and youth, as well as their families, to become loving and productive citizens of their communities. Being Present

Starting An Advisory Council “Everything has a beginning. It’s not always comfortable. It’s not always easy. But it is a starting point” PRAYER! If God is not in it, don’t begin it! Being Present

Starting An Advisory Council 1. 2. 3. 4. Prayer!!! Advisory Council Operating Procedures (ACOP). Kairos New Start-Up Kit. Notify the State Chapter Committee of interest. State Chapter Committee and Kairos Prison Ministry International (KPMI) approval is mandatory. 5. Structure – Advisory Council must be in place before a weekend may be held. 6. Typically, Weekends will not occur for 12 -24 months after the formation of the Advisory Council. Being Present

Recruiting for the Advisory Council 1. Prayer!! (Still? ? ) 2. Qualifications for an Advisory Council member: a. Heart for the ministry. b. Active in Christian church c. Some experienced members beneficial. d. Minority representation. 3. Honest expectations for service: a. Read Advisory Council Operating Procedures. b. Position description. c. Meeting frequency. d. Term of office. Being Present

Required Officer Positions 1. Selection of Advisory Council Chair. a. Vice Chair b. Secretary c. Treasurer d. Kairos Donor Coordinator e. Advisory Council State Representative f. Suggest you have Clergy/Spiritual Director g. Two years to fill 14 positions Being Present

Required Forms 1. Annual Affiliation Agreement. a. Read, signed by Advisory Council and sent to State Chapter Committee. All programs. 2. Institutional Memorandum of Understanding. a. Inside and Torch -Signed by Warden/State Officer and sent to State Chapter Committee. 3. Kairos Outside. a. Identify and contract with Weekend facility Being Present

Required Software Being Present

Initial Weekend Leader Selections 1. Selection of Weekend Leader, Observing 1 and 2 Leaders. a. Advisory Council chooses Leaders. All programs. b. New states to seek approval from Kairos Women’s Program Coordinator for Outside Weekend Leader. 2. Selection of Advising Leader. a. The Advising Leader for the first weekend will be a Program Coordinator or designee. All programs. Being Present

Moving Right Along!! 1. Set date for first weekend. 2. Submit the Weekend date and proposed Leader(s) to State Chapter Committee for approval. 3. Arrange for Leaders to attend Advanced Kairos Training (AKT). 4. Leader orders Ezra after completing Advanced Kairos Training. 5. Register Weekend Being Present information.

Assisting the Weekend Leader 1. Weekend Leader is under the authority of the Advisory Council. 2. Weekend Leader attends Advisory Council meetings at least six months prior to weekend. 3. Advisory Council recruits enough volunteers for first weekend. 4. Advisory Council vets team applications. 5. Follow up with Leader on reports at end of weekend. Being Present

Getting Down To The Mechanics! 1. Weekend Leader selects team per Program Manual 2. Locate and secure adequate lodging for team and meal preparation – Inside and Torch if meals allowed. 3. Order Program Manuals for each team member and necessary items for Weekend use. 4. Establish fundraising plan to offset cost of Weekend. Being Present

2 Corinthians 9: 12, “This service that you perform is not only supplying the needs of the Lord’s people but is also overflowing in many expressions of thanks to God. ” Being Present

Managing the Advisory Council 1. Purpose of Advisory Council Operating Procedures. 2. Vision, Mission, Core Values, Statement of Faith and Code of Conduct; read at the beginning of each year. 3. Roles of the Advisory Council. 4. Authority of the Advisory Council. 5. State Chapter Committee reports to the Chief Executive Officer. Being Present

Using Key Tools 1. 2. 3. 4. 5. 6. Advisory Council Operating Procedures (ACOP) State Chapter Operating Procedures (SCCOP) Code of Conduct Financial Policies and Practices (FPP) Kairos Donor Ministry Program Manual Being Present

Using Key Tools 7. Advisory Council Training (ACT) 8. Advanced Kairos Training (AKT) 9. Weekend Leader’s Report 10. Excellence Initiative Report 11. Volunteer Website (mykairos. org) 12. Kairos Prison Ministry International Staff Being Present

Conducting Meetings 1. 2. 3. 4. 5. Who, what, where and when. Open to everyone (possible future members? ). Organize meeting logistics (room, technology, food). Distribute agenda before meeting. Start and end on time. Being Present

Conducting Meetings 6. Begin with prayer and devotional (use your clergy). 7. Make assignments and capture in minutes. 8. Distribute minutes timely. Being Present

One Year Later – Election Process 1. Begin process in September of each year. a. Secretary sends out correspondence. 2. New starts work to fill all 14 positions within two years. 3. Elections completed by December 1. a. Advisory Council Reporting Form to be sent to State Chapter Committee in the month of December. 4. Term begins January 1. Being Present

For the Record 1. Discipline of Advisory Council, Advisory Council member, team or Weekend Leader. a. Discipline is not to exclude people but to exclude certain behaviors outside the purpose of Kairos. b. Refer to appropriate Program Manual. c. Code of Conduct 2. Closing An Advisory Council. a. Communicate to State Chapter Committee. b. Communicate to Kairos Prison Ministry International. c. Financial considerations: distribution of assets, closing Quickbooks, etc. Being Present

Up and Running Heart of the Ministry! 1. Prayer and Share – Kairos Inside. a. “Establish strong Christian communities among the populations of the correctional institutions. ” b. Select and train members as Prayer and Share facilitators. c. Responsibility of the Advisory Council to train the Resident Kairos Community Leader and Resident Council. d. Also, assure on-going understanding of the Continuing Ministry guidelines. Being Present

Up and Running Heart of the Ministry! 1. S. W. A. P. (Share, Witness, Account, Pray) – Kairos Outside. a. Reunions open to all former guests, spouses, possibly children and potential guests and team members. b. Purpose “. . . Is to provide the communication and connection needed for the support system started on the Kairos Outside Weekend to continue growing. ” c. Advisory Council Continuing Ministry Coordinator assists Guests and team members in setting up Reunions. d. S. W. A. P. demonstrates God’s grace and love through Christian support. Being Present

Up and Running Heart of the Ministry! 1. Mentoring – Kairos Torch. a. Mentoring is a relationship over a prolonged period of time between one youth and one adult. b. Stimulate life skills development and growth in mentee. c. “The Continuing Ministry of Kairos Torch is continually watering the seeds planted during the Weekend. d. Mentors must have served on team within the past 18 months. Being Present

Continuing Ministry: The most powerful tools given us by the Holy Spirit, of which Christ is a permanent member, are the Prayer and Share prayer groups, Kairos Outside S. W. A. P. and reunions along with the Torch Mentor/Mentee relationships. Being Present

Question: (Not rhetorical) What does “Being Present” as an Advisory Council member mean to you in relation to: “A community spiritually freed from the effects of imprisonment reaching all impacted by incarceration, through the love, hope and faith found in Jesus Christ”? Being Present

Question & Answers We give dumb answers to dumb questions. . . And since there is no such thing as a dumb question. . . You’re safe. Being Present

Kairos Advisory Council Community Family Feud Being Present

Kairos Advisory Council Community Feud Ø 5 – 10 Pt. questions, 3 – 20 Pt. questions, 2 – 50 Pt. questions, 1 – 100 Pt. question Ø First team to raise their hand after the question is given gets chance to answer. Ø Each team has 10 seconds to confer, failure to answer allows other teams to answer. Being Present

10 POINT QUESTION Being present as a Kairos volunteer begins with building a proper foundation of: 1. 2. Being Present

10 POINT QUESTION Being present as a Kairos volunteer begins with building a proper foundation. 1. 2. 1. Keeping your eyes on Jesus. 2. Building a healthy Advisory Council Being Present

10 POINT QUESTION The most critical step to starting a new Advisory Council is ____. Being Present

10 POINT QUESTION The most critical step to starting a new Advisory Council is ____. PRAYER! Being Present

10 POINT QUESTION Advisory Council does not have to be in place before a Weekend. True False Being Present

10 POINT QUESTION Advisory Council does not have to be in place before a Weekend. True False FALSE! Being Present

10 POINT QUESTION What document guides the management of the Advisory Council? Being Present

10 POINT QUESTION What document guides the management of the Advisory Council? Advisory Council Operating Procedures Being Present

10 POINT QUESTION How many positions have to be filled to form an Advisory Council? Being Present

10 POINT QUESTION How many positions have to be filled to form an Advisory Council? 6 Being Present

20 POINT QUESTION What is the required software each Advisory Council must have? Being Present

20 POINT QUESTION What is the required software each Advisory Council must have? Being Present

20 POINT QUESTION Who recruits volunteers for the first Weekend? Being Present

20 POINT QUESTION Who recruits volunteers for the first Weekend? The Advisory Council Being Present

20 POINT QUESTION What is the realistic time frame in setting a date for the first Weekend? Being Present

20 POINT QUESTION What is the realistic time frame in setting a date for the first Weekend? 12 – 24 Months Being Present

50 POINT QUESTION An Advisory Council may make slight variations of the program, policies or procedures to suit their individual needs. True False Being Present

50 POINT QUESTION An Advisory Council may make slight variations of the program, policies or procedures to suit their individual needs. False! Being Present

BONUS QUESTION ANY deviation requires what and from whom? Bonus worth 45 points Being Present

BONUS QUESTION Any deviation requires what and from whom? A variance from the Kairos Prison Ministry Chief Executive Officer Being Present

50 POINT QUESTION Name the heart of the ministry for each program. Being Present

50 POINT QUESTION Name the heart of the ministry for each program. Inside - Prayer and Share Outside – S. W. A. P Torch - Mentoring Being Present

100 POINT QUESTION Who selects the Advising Leader for a #1 Weekend? Being Present

100 POINT QUESTION Who selects the Advising Leader for a #1 Weekend? Kairos Program Coordinators Being Present

BONUS QUESTION Name the Program Coordinators. Bonus worth 45 points Being Present

BONUS QUESTION Name the Program Coordinators. Inside – Craig Combs Outside – Gina Brockmeyer Torch – Kevin Resnover Being Present

A Parting Thought! Be consistent, be dependable, be loving and be obedient to the Kairos methods. Then, as we represent the presence of Christ we will continue to see the Kairos Participants come to life and Christian communities being built. What greater glory can we give God? Being Present