Juvenile Probation Department Budget Overview Proposed Budget FY
Juvenile Probation Department Budget Overview Proposed Budget FY 2020 -21 & FY 2021 -22 June 8, 2020 Juvenile Probation Department City and County of San Francisco Chief Katherine Weinstein Miller
Budget Process, FY 20 -21 & FY 21 -22 • ORIGINAL CITYWIDE PROCESS: • Mayor released budget instructions in December 2019 • General Fund reductions of 3. 5% in FY 2020 -21, growing to 7. 0% in FY 2021 -22 • Departments to make reductions without layoffs • Departments submitted budgets for FY 20 & 21 by February 21 • Mayor to present proposed budget to BOS by June 1 • BOS reviews proposed budget in June and July; Mayor signs in July • MODIFIED JPD PROCESS (this year only): • JPD to submit placeholder budget by February 21, actual budget by April 15 • COVID-19 ADAPTED CITYWIDE PROCESS: • • Mayor released new budget instructions May 18 Departments to submit modified FY 20 -21 & 21 -22 budgets to Mayor by June 12 Mayor to present proposed budget to BOS by August 1 BOS to review proposed budget in August and September; Mayor to sign by October 1 2
Economic Projections, FY 20 -21 & FY 21 -22 • City Fiscal Update issued 5/13/20 by Controller, Board of Supervisors Budget and Legislative Analyst and the Mayor’s Budget Office: • $1. 7 billion deficit projected in current FY and upcoming two-year budget as result of the economic impact of the COVID-19 pandemic • Current spending for the COVID-19 Emergency Response effort approximately $375 million for the current FY • http: //openbook. sfgov. org/webreports/details 3. aspx? id=2823 • Per Mayor’s Budget office on 5/18/20, initial projection is not viable; will take 4 years to return to current revenue while expenditures continue to grow • State Fiscal Update issued 5/7/20 by Governor projects $54. 3 billion deficit in FY 2020 -21 • Projected deficit equals nearly 37% of General Fund spending • Governor’s May 5/14/20 Revise Budget: • Reduced JPD’s state apportionments • Proposed the realignment of DJJ to county probation departments 3
Updated Budget Priorities, FY 20 -21 & FY 21 -22 • Meet General Fund reduction requirements (next slide) • Prioritize core services that provide critical government functions • Evaluate current operations for realignment with City outlined COVID operating measures and guidelines • What operations can and should be performed remotely? • What services need to be provided in person? And how? • What services can be moved online? • Prioritize services for vulnerable populations and providing equitable services for underserved populations 4
Updated Budget Priorities, FY 20 -21 & FY 21 -22 • Meet General Fund reduction requirements (next slide) • Prioritize core services that provide critical government functions • Evaluate current operations for realignment with City outlined COVID operating measures and guidelines • What operations can and should be performed remotely? • What services need to be provided in person? And how? • What services can be moved online? • Prioritize services for vulnerable populations and providing equitable services for underserved populations 5
Updated Dept. Reduction Plans, FY 20 -21 & FY 21 -22 Mandatory budget reductions to help close the deficit • Required reduction of General Fund support • Equivalent to 10% of adjusted GFS in FY 20 -21 • Growing to 15% in FY 21 -22 (an additional 5%) • Additional 5% in second year – contingency in FY 20 -21 if fiscal conditions worsen • Non-General Fund departments and funds must balance within their own revenue projections 6
Updated Dept. Reduction Plans, Cont’d When developing reduction plans, prioritize solutions that maintain core functions – at modified levels. Consider: • Contract savings – reduce or cancel underperforming contracts, services that do not conform to physical distancing, or those supporting non-essential activities • For necessary contracts, consider re-bidding at reduced rates • Reductions of personnel costs – including elimination of vacant positions, attrition savings, or project suspensions • Streamlining operations and consolidation • New revenue options 7
Current Placeholder Budget and Proposed Budget, FY 19 -20, FY 20 -21 & FY 21 -22 5/15/2020 8
Current Placeholder Budget and Proposed Budget, FY 19 -20, FY 20 -21 & FY 21 -22 5/15/2020 9
Current Placeholder Budget and Proposed Budget, FY 19 -20, FY 20 -21 & FY 21 -22 5/15/2020 10
JPD Projected Revenue Sources, $42. 1 M, FY 20 -21 All JPD Revenue Sources FY 20 -21, $42. 1 Million Grant Revenue Streams FY 20 -21, $9. 2 Million Local; Private; $183 000; 2%$10 000; 0% Private; $10 000; Local; $183 000; 0% 0% Federal; $1 774 214; 19% State; $7 213 048; 17% Federal; $1 774 214; 4% State; $7 213 048; 79% General Fund; $32 892 734; 78% 5
State Grant Revenue – Apportionments Funding Name Allowable Uses Source FY 20 -21 Allocation Juvenile Justice Crime Prevention Act (JJCPA) Services to support justice involved and at-risk youth so that they transition to adulthood successfully. SF leads the state in passing these funds to CBOs. All funds go through DCYF. Vehicle License Fees $ 2, 370, 867 (No change from FY 19 -20) Youthful Offender Block Grant (YOBG) $2, 302, 853 (-$386, 965 from FY 19 -20) Appropriate rehabilitative and supervision services for justice involved youth. JPD uses funds to support both operations and CBOs. Sales Tax Juvenile Probation Activities Fund (JPAF) JPD services to justice-involved youth and their families. Vehicle License Fees $2, 909, 406 (No change from FY 19 -20) Juvenile Reentry Grant (JRG) JPD evidence-based supervision and detention practices and rehabilitative services for youth returning from DJJ. CA General Fund $120, 041 Juvenile Probation Camp Fund (JPCF) JPD operation of Log Cabin Ranch Vehicle License Fees $0 (-$18, 961 from FY 19 -20; -$111, 937 from FY 18 -19) 12
Federal Grant Revenue – Title IV-E Funding Name Title IV-E Allowable Uses JPD case management of children in foster care, foster care related court activities, pre-placement case management for youth at imminent risk of being placed in foster care, and administrative overhead. Source FY 20 -21 Projected Social Security $1, 774, 214 Act (-$272, 591 from FY Entitlement 19 -20) 13
Current Placeholder Budget and Proposed Budget, FY 19 -20, FY 20 -21 & FY 21 -22 5/15/2020 14
Current Placeholder Budget and Proposed Budget, FY 19 -20, FY 20 -21 & FY 21 -22 5/15/2020 15
Proposed Vacant Position Eliminations Vacant Funded Positions: • Administrative Division: • • Senior Clerk Senior Administrative Analyst Industrial Hygienist Stationary Engineers (2) • Juvenile Hall: • Counselors (10) • Senior Counselors (2) Total Position Reduction: • 27 Funded FTE • 8 Unfunded FTE • Probation Services: • Probation Officers (8) • Senior Management Assistant • Training Officer Vacant Unfunded Positions: • Log Cabin Ranch Counselors (8) 16
Additional Salary Line Item Adjustments • Defunding of Food Services Manager • Both FY 2020 -21 & 2021 -22 • Overtime reductions: • Current year budget is $1, 400, 000 • FY 2020 -21: Reduction of $50, 000 • FY 2021 -22: Reduction of $400, 000 17
Current Placeholder Budget and Proposed Budget, FY 19 -20, FY 20 -21 & FY 21 -22 5/15/2020 18
Other GF Expenditure Line Items - Reductions Non-Personnel Services: • Eliminate LCR security contract, FY 2021 -22 ($550, 000) Capital Outlay: • Eliminate paint peeling project, FY 2020 -21 ($50, 000) Materials & Supplies: • Eliminate LCR materials, supplies, food – both FYs ($202, 500) Services of Other Departments: • Eliminate DPH workorder for clinician ($145, 000) • Eliminate LCR water costs, FY 2021 -22 ($265, 000) • Reduce HSA work order for Eligibility Workers, FY 2021 -22 ($77, 849) • Reduce DPH Hazardous Materials Handling MOU – both FYs ($1, 820) 19
Other GF Expenditure Line Items - Increases COVID-Related Line Item Increases: • Equipment & software to support remote work & activities: $30, 000 in FY 2020 -21 • Increased facility cleaning & sanitizing: $30, 000 in FY 2020 -21 Title IV-E Timekeeping: • $15, 000 to HSA for time study program – both FYs 20
General Fund Budget Uses, FY 20 -21 & FY 21 -22 Interdepartmen tal Services; $ 3, 8 M; 11, 1% Materials & Supplies; $ , 5 M; 1% Capital Projects; $ 2, 0 M; 5, 7% Materials & Supplies; $ , 5 M; 1, 5% Interdepartment al Services; $ 3, 5 M; 11% Professional Services; $ 3, 8 M; 12% Professional Services; $ 4, 3 M; 12, 5% Salary & Fringe; $ 24, 0 M; 69, 3% Salary & Fringe; $ 24, 6 M; 76% FY 20 -21, $34. 6 M FY 21 -22, $32. 3 M 10
- Slides: 22