June 6 2013 SWAN Members Quarterly Meeting SWAN

June 6, 2013 SWAN Member’s Quarterly Meeting

SWAN Director’s Report �Projects completed March - May 2013 �Review SWAN Changes 4 years �Strategic Plan Update �Upcoming Projects

Projects completed March - May 2013 PServer infrastructure improved PReduce Millennium backup time PReporter implementation PILS Committee progress PComplete new SWAN support website

SWAN Infrastructure Improved SWAN NETWORK 2012 SWAN NETWORK 2013

SWAN Changes: Over Last 4 Years Business Plan (2010) Independent Organization: Entity, Board, Staff (2010 -12) Fee Structure (2012, starts FY 14) Hardware infrastructure (2013) Staff changes: created Member Services dept (2011) Online Ticket System (2012) Strategic Plan (2013’ 15) Today: new support website Next 2013: Network infrastructure • New firewalls • New network design 2014 -2015: Our ILS software

Maintenance Hours: BIG WIN OLD: 2 ½ HOURS (10 PM – 12: 30 PM) NEW: 30 MINUTES! ANNOUNCED MAY 6 TH

Complete: SWAN Adopts RDA OPAC RDA Records (April – May 2013) SWAN Cataloging Group Adoption (March 2013) Library Congress Adoption (March 2013) SWAN Millennium Preparation (2012 -2013) SWAN Bib Services Adoption (2012) SWAN Bib Services & Cataloging Libraries Preparation (RDA Tool Kit, etc) Resource Description & Access (RDA): New Cataloging Standard, Replaces AACR 2 (June 2010)

RDA Issues �Publication Date Sort: Web. PAC & Encore Problem in R 2009 B (Noted in SWANcom) �Workaround Now in Place: June 2013 Fixed 4, 000 existing bib records Daily work by Bib Services, June - Fall �Fixed in R 2011. 1. 3 Upgrade

Strategic Plan: Goals � 9 Goals Total, Here is What is Underway in 3 -year Plan: � Goal: Recommend direction for SWAN integrated library system (ILS) platform Board determines ILS Committee & Charge Conduct informal demonstrations & investigation with other libraries, consortia Determine length of extension with Innovative Milestone: should we keep looking? � Goal: Create outreach program Recruit 12 ambassadors: SWAN library directors Assign libraries to ambassadors & schedule visits Hold SWAN quarterly meetings at member libraries: 12 libraries for 2013 -2015

Upcoming Projects June - August 2013 ILS Selection • See presentation, Quarterly packet info Network Infrastructure • Survey Out Prep for Millennium Upgrade R 20011. 1. 3 • Testing, planning • New Millennium client

Upcoming Projects June - August 2013 Millennium Acquisitions workshop: October Geared to SWAN libraries already licensed 59 licensed: 15 using, 44 possible User-centered approach Hands-on, Using Scenarios Stress-free

Network Changes SWAN needs a new network � Old MLS domain must end (mls. lib. il. us) swan. mls. lib. il. us = Web. PAC � Move to independent network within RAILS data center (currently mixed in with RAILS Burr Ridge office network) � Current external & internal IP address must change � Prepares SWAN for any future network changes

SWAN Support Website

SWAN Quarterly Password Change CURRENT METHOD � Use the URL: http: //204. 120. 131. 105/director/ Only works on VPN, e. g. in your library � Use for June Quarterly, but method ends Sept Quarterly meeting � NEW WEBSITE METHOD � Use the support. swanlibraries. net website � Works from any browser, anywhere � Try it now! June Quarterly changes 6/13/13

SWAN Meetings 2013 �July 9 COTW: Brookfield Zoo �Technology Users Group Mtg July 18: Burr Ridge �August 13 COTW: Woodridge �Quarterly Sept 5 rescheduled to Sept 12: Glenwood-Lynwood Public Library �October 8 COTW: Burr Ridge (or elsewhere? ) �November 12 COTW: Midlothian �Quarterly Dec 5: Prairie Trails Public Library District

Illinois Heartland: SHARE �http: //www. illshareit. com/ �Live April 2013 � 427 Libraries (merged 4 consortia) � 10 million items available �Polaris �Huge impact on ILDS delivery between Heartland hubs

�End of Executive Director report �Look for this presentation here: http: //support. swanlibraries. net/gov/meetings