Joint Parking Task Force Update Procurement Strategic Sourcing

Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for (Project Name) Release Date (Buyer) (Title) Slide No 1 11 14

I. Welcome and Introduction A. Robert Kuhn, Sr. Buyer B. Larry Cook and David Kuffner C. Other University Attendees D. Note: Sign-in Sheet and list of call in / webex participants will be posted to the website. E. A copy of this presentation will be posted to the website

I. About Wayne State University: A. Was founded in 1868 B. Is committed to preparing its students to excel in a fast-paced and interconnected global society C. Has more than 27, 000 students D. Has 13 colleges and schools E. Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees F. Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (http: //wayne. edu/about/facts/)

I. RFP Opportunity A. The University is soliciting proposals for RFP Generator Maintenance 2017 B. We are seeking superior quality & competitive pricing C. Specifications are in the Scope of Work D. Project or Services must commence on or before November 1, 2017

I. Calendar of Events A. Mandatory Pre-bid meeting - September 29, 2017 B. Questions due to Procurement & Strategic Sourcing - October 6, 2017 - 12 Noon C. Delivery of Proposals – October 12, 2017 by 4: 00 pm D. Evaluation of Proposals – Beginning October 13, 2017 E. Readiness for Service/Contract Commencement Week of November 1, 2017

I. Submission of Proposals A. B. C. D. E. F. G. H. Proposals are due October 12, 2017 at 4: 00 pm Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4 th Floor – Suite 4200, Detroit, MI 48202 We require an original plus one copy (2 total) of your proposal. An electronic version is required, which should be submitted to rfp@wayne. edu Proposals are limited to 35 pages total. Prices and other requested data must be on the Schedules Provided Proposals must be responsive and satisfy all mandatory requirements Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

I. Schedules and Exhibits A. Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements B. Schedule B - Insurance Requirements C. Schedule C - Cost Schedule, Summary of Quoted Rates D. Schedule D - Summary Questionnaire B. Exhibits A. Exhibit 1 Exceptions/Restrictions; if any (RFP Section II G) B. Exhibit 2 Profile / Experience / References (RFP Section II H) C. Exhibit 3 - VENDOR Service Plan

I. Proposal Evaluation A. Ability to offer the best value (quality, past performance and price) B. Anticipated quality of service C. Ability to meet all mandatory requirements and specifications of this RFP D. Cost of Services; Compensation and Fees; (Schedule C) E. Financial Strength of the VENDOR F. Proposal Documentation / Presentation G. VENDOR'S Experience (Vendor Exhibit 2) H. VENDOR Profiles/References; (Vendor Exhibit 2) I. VENDOR Service Plan; (Vendor Exhibit 3)

I. Vendor Presentations A. Selected VENDORS may be invited to make a presentation at a set time and date B. Presentations are to clarify information provided in the proposals C. Will include a Question and Answer period at the end of the Presentation D. Invitations are at the sole discretion of the University

I. Scope of Work A. Campus Building Overview: Wayne State’s main campus covers approximately 200 acres in Detroit’s Midtown neighborhood and includes more than 100 buildings totaling 10. 8 million gross square feet. The School of Medicine campus, the nation’s largest single-campus medical school, is adjacent to the Detroit Medical Center. The University has six student residence halls and apartment complexes, housing more than 2, 600 students. The Wayne State University Library System comprises the following: • Shiffman Medical Library • Arthur Neef Law Library • Science and Engineering Library • The Walter P. Reuther Library of Labor and Urban Affairs • Purdy/Kresge Library • David Adamany Undergraduate Library B. Project Overview: The University currently has generators made by Generac, Kohler, Onan, Cummins, Catepillar, and Balnor. The University is looking to combine all generator maintenance and award the service to one provider. The University is looking for the following in a service provider: Scheduled Maintenance There will be a scheduled number of specific service events and associated labor will be performed during normal business hours. Basic materials and supplies determined necessary by the Technician for the normal performance of Scheduled Maintenance are to be included in the annual fee.

I. Scope of Work A. Generator Manufacturers The University currently has six types of generator manufacturers on its campus. All PM work to be performed in accordance with manufacturer recommendations. The manufacturer of generator and its required service requirements are as follows as a minimum: Battery and Charger Inspection Operational • • Check Fluid Level. Check Voltage. Check Cable & Connections. Check Charger output. Engine , Inspection Operational • • • Oil Pressure. Cranking Voltage. Safety Shutdowns and Pre-Alarm. Crankcase Blow-by. Lube Level. Spark Plugs. Leaks. Abnormal Noise or Vibration. Alternator Output.

I. Scope of Work Generator Inspection Of Operational • • Exciter. Stator. Brushes & Holders. Collector Rings Fuel System Inspection Operational • • Flex Fuel Lines. Leaks Control Panel Inspection Operational • • • Voltage Regulator. Engine Monitor. Wiring & Relays. Indicator Bulbs. Connections.

I. Scope of Work D. Regular Maintenance-Annually – This is the MAJOR PM work, listed below: • • Change Engine Oil & Oil Filter. Change Fuel Filter. Adjust Valve Lash. Lubricate Generator Bearings. Replace Spark Plugs. Change Air Filter. Includes minor PM work, inclusive of list below Diesel fuel will be checked for fuel condition, growth of microbiological contamination and overall condition. Any remediation will be at extra cost.

I. Scope of Work E. Regular Maintenance – This is the MINOR PM work (This will be performed once or three times per year. See attached schedule for details by site) • • • Generator Operations • • Check Engine Oil & Oil Filter. Check Fuel Filter. Adjust Valve Lash. Lubricate Generator Bearings. Check Air Filters Start and observe generator and equipment operations. Verify engine and generator safeties for properation. System test with or without load. “With load” testing must be scheduled in advance with FP&M with seven days notice minimum. Intake/Exhaust Systems • • • Inspect air cleaner elements and entire intake system. Inspect exhaust system and rain cap. Inspect louver operations.

I. Scope of Work Engine Cooling System • • • Inspect all hoses and clamps for leaks, coolant level and condition. Inspect radiator cap and filler neck condition. Inspect drive belts, observe alignment and deflection. Inspect radiator surfaces, shrouds and barriers for obstructions. Visually inspect low temperature after coolant. Automatic Transfer Switch (maintenance of ATS not in this contract) • • Visually inspect all power and control wiring. Visually inspect switch mechanism and enclosure. Visually inspect controls and time delays settings. Verify function of exercise clock F. Load Bank Testing 2 or 4 Hour load bank testing (For burning of exhaust slobber build up , ability to provide the required horsepower over time , frequency stability and the alternators ability to provide required voltage stability and output). See Cost Schedule C. All load bank testing will be performed on an as-needed basis. Testing is required to be scheduled with the Director/Associate Director of Maintenance Trades

I. Scope of Work Additional Repairs Necessary repairs identified during PMs that are outside the normal scope of preventative work should be submitted as a written proposal for acceptance by the Director/ Associate Director of Maintenance Trades before commencement of work is to begin. Please note: This order is for Generator Maintenance and Load Bank Testing. Any Installation and repair, if required, will require labor at prevailing wage rate. For more information and a general prevailing wage rate schedule, see Purchasing Website at: http: //procurement. wayne. edu/vendors/wagerates. php.

I. Proposals Must Include A. Organizational data that demonstrates the size, scope and capability of the Company B. A complete description of the products and services offered C. Vendor’s qualifications to meet the RFP specifications

I. Information Submitted on Request A. Publicly distributed annual reports and/or independently audited financial statements B. A minimum of three (3) qualified references C. Lost Accounts with annual billings of $25, 000 per year

I. Contracting Process A. Any contract will be made using the University’s Standard Service Provider Agreement B. Agreement will incorporate this RFP and its terms and conditions by reference C. Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1 D. Final contract will require approval by the University’s General Counsel

I. Other Information A. All Proposals are subject to the State of Michigan Freedom of Information Act B. If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B C. Vendors should include any Supplier Diversity information (self or sub-contractors) D. Construction or construction like work must be performed at Prevailing Wage Rates E. Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

I. Reminders A. The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals B. All information related to this RFP will be posted to the Project site at http: //go. wayne. edu/bids C. If a List Serve has been established, those wishing notifications must register as listed in the RFP D. All questions concerning this Request for Proposal are to be directed to Robert Kuhn, Sr. Buyer, Email; ac 6243@wayne. edu E. A copy should be submitted to Leiann Day, Associate Director of Procurements, Email; leian. day@wayne. edu F. Do not contact the Facilities Planning and Management, or other University Units, directly as this may result in disqualification of your proposal

Joint Parking Task Force Update ? ? Questions ? ? Slide No 22 11