Job requirements in a changing workplace Job analysis

Job requirements in a changing workplace

Job analysis The process of determining the requirements of the job

Job analysis and HR functions Job analysis relates to: l Recruitment l Selection l Training and development l Performance management l Compensation management l Workplace relations

Performing job analysis l Select jobs l Determine information to collect l Identify sources of data l Methods of data collection l Evaluate and verify data l Write report

Key terms Job Position Job requirements Job specification Job description

Methods of job analysis l Narrative l Functional job analysis (FJA) l Position analysis questionnaire (PAQ) l Threshold traits analysis l Other

Data collection methods l Interviews l Questionnaires Job performance l Observation l Diaries l Critical incidents l Focus groups l HR records l

Competency A characteristic or trait that results in effective performance on the job

Competency profiling Seeks to identify the specific set of competencies that are related to superior job performance l A competency is a skill, knowledge or any characteristic that results in effective job performance l

Job descriptions and person specifications Job description: A written description of a job, the types of duties performed and the conditions under which these duties are performed Person specification: Details the qualifications, experience and personal qualities required of suitable job-holders

Job descriptions Job title Job Description 1. Title. 2. Statement. Job identification 3. Essential Functions. 1. XXX 2. XXX 3. XXX 4. Specifications. 1. XXX 2. XXX 3. XXX 4. XXX Essential functions Job specifications

Job description problems Often poorly written l Static rather than dynamic – not updated as job duties change l Sexist or discriminatory l Tasks not directly work-related l Vague rather than specific l

Job design Concerns the satisfaction of the job holder’s needs

Job design strategies l Job enlargement l Job rotation l Job enrichment l Self-managing work teams l Adjustments in work schedules

Work in the 21 st century Hours of work – longer and harder l Wage structures and reward programs l Job insecurity l Self-management l Workplace stress l