Jean Monnet Activities within the Erasmus Programme Grant

Jean Monnet Activities within the Erasmus+ Programme Grant Management & Procedures Snejina Nikolova Education, Audiovisual and Culture Executive Agency (EACEA) 15 December 2016

Purpose of the information and training session 1. Overview of Jean Monnet activities 2. Project Cycle Management (PCM) phases 3. Strategies to ensure effective and efficient performance (Logical Framework Approach) 4. Factors affecting the success of your project 5. How to achieve greater impact

Jean Monnet typical subject areas (often interdisciplinary approach • EU Law • EU Economics • EU International Relations / Diplomacy / Governance • EU Political Sciences • EU History • EU Intercultural Dialogue • EU Communication and Information • EU / Comparative Regional studies

Less traditional Jean Monnet Subject Areas • EU Law • EU Economics • EU International Relations / Diplomacy / Governance • EU Political Sciences • EU History • EU Intercultural Dialogue • EU Communication and Information • EU / Comparative Regional studies

Less traditional Jean Monnet Subject Areas • Sociology • Philosophy • Religion • Geography studies • Literature • Art • Sciences • Environmental studies Include an element of teaching, research or reflection on the EU and contribute, in general, to the Europeanization of the curricula. Comparative studies will only be considered where they relate to the different integration processes throughout the world.

Jean Monnet – Activities overview Max. community grants (of total budget): 75% - 80% *Flat rate financing system

Two type of budget management Flat-rate Modules Chairs Projects Budget based Co. Es Networks SUPPA • The budget of grants awarded under this system is treated as a whole and single amount to contribute to carry out all types of activities planned • The budget of grants awarded under this system is separated into items corresponding to the activities in the WP

Project Cycle Management Inception Implementation Completion • Needs Analysis, Objectives Partners • Application/Selection/Contracting • Activities • Budget • Results • Impact

Project planning • Policy • Needs Objectives Activities • Coherent • Feasible • Cost-effective • Outputs • Results Impact

Application process - overview • Submission by the deadline to be respected • Reception – Acknowledgment of receipt (project reference assigned) • Assessment: – Selection (Eligibility) criteria 5 months • Evaluation – Independent experts • Selection – Notification letter 10

Planning a new proposal Call for proposals One call for proposals per year – part of the general Erasmus+ call https: //eacea. ec. europa. eu/erasmus-plus/funding/jean-monnetactivities-2017_en Publication of the E+ call for proposals - 20 October 2016 Deadline for submission - 23 February 2017 (CET - Midday Brussels time) Evaluation period - 5 months Information to applicants - July 2017 Start date of action -1 September 2017

Application process Pre-requisites: EULogin (European Commission Authentication Service) account and Participant Identification Code (PIC). The application package is composed of the e. Form and three compulsory annexes: 1. Detailed Project Description 2. Budget Form 3. Declaration of Honour - Fill in the e. Form, and complete and attach the compulsory annexes. - Validate the e. Form. - Automatic check: If form is complete it can be submitted online. - Successful submission confirmation email and reference number. NB: No paper copy is required

Application process Instructions on completing the application package and an e. Form User Guide are published on website:

1) Complete the e. Form Part A. Applicant organisation (and partners for Networks only) à Most details automatically retrieved from the Participant Portal à ECHE to be verified Part B. Major information about the project: summary, priorities and topics addressed, duration, budget Part C. Specific information: discipline, number of teaching hours, students, etc.

2) Complete and attach annex I Annex I Description of the project Part D. Characteristics and relevance: Rationale for the proposal, relevance to the objectives of the Action, relevance to target groups Part E. Participating organisations – teams: Aims and activities of the organisation, skills and expertise of key staff (publications, teaching) Part F. Design and implementation of the proposal: Work programme, methodology, time schedule Part G. Impact, dissemination and exploitation Part H. Curriculum Vitae and full list of publications

3) Complete and attach annex II Annex II Budget table 3 forms depending on the Action type: Modules & Chairs - Flat-rate financing: Indicate number of teaching hours planned Top-up percentage added for complementary activities Total budget and EU grant calculated automatically Projects - Flat-rate financing: Indicate number of events, participants and speakers Top-up percentage added for complementary activities Total budget and EU grant calculated automatically Centres of Excellence, Associations, Networks – Budget-based financing: Indicate all expenses planned by costs categories (staff, travel and subsistence, subcontracting, equipment, other costs, indirect costs)

4) Complete and attach annex III Annex III Declaration of Honour To be signed by the legal representative To include the exact title of the project To indicate the exact amount of the grant requested

Reference Documents 1. Jean Monnet Programme Guide http: //ec. europa. eu/programmes/erasmusplus/resources_en 2. Application package https: //eacea. ec. europa. eu/erasmusplus/funding/jean-monnet-activities-2017_en

New since 2016 Additional academic activity for Chairs No Chair required for Centres of Excellence Maximum partnership for Networks reduced from 5 to 3 No support for Institutions

Frequently Asked Questions • What waiting period between applications? • Permanent post required for the academic coordinator? • What is understood by rank of Professor for Chairs? • Definition of teaching hours?

Frequetnly Asked Questions • Is there a budget ceiling for staff costs and teaching costs financed through the budget-based system? • Should the budget proposal be presented annually? • Can an institution apply for several action types under the same Call for proposals?

Useful Information • Erasmus+ Programme Guide and 2017 General Call for proposals: http: //ec. europa. eu/programmes/erasmus-plus/discover/guide/index_en. htm • Jean Monnet Activities: http: //eacea. ec. europa. eu/erasmus-plus/actions/jean-monnet_en • Funding - Jean Monnet Activities within Erasmus+: http: //eacea. ec. europa. eu/erasmus-plus/funding_en • Jean Monnet Directory: https: //eacea. ec. europa. eu/Jean. Monnet. Directory/#/search-screen/ • Two e-tutorials on EACEA website provide information about Jean Monnet Activities and other international actions of the Erasmus+ programme, and on how to prepare a competitive proposal http: //eacea. ec. europa. eu/erasmus-plus/introduction-international-dimension-erasmusplus_en • Jean Monnet selection results: http: //eacea. ec. europa. eu/erasmus-plus/selection-results_en • Mailbox Jean Monnet: EACEA-AJM@ec. europa. eu

Thank you for your attention!