JABSOM Annual Faculty Reporting Instructions For Reporting Session

JABSOM Annual Faculty Reporting Instructions For Reporting Session: July 1 – June 30

Notes u All reporting is for academic year (July 1 – June 30) u Reporting is required for all compensated faculty only u Faculty with joint appointments should complete a report for your primary department only u You will need a UH email username/password to log in u All text comments need to be kept at a 500 word limit u Upon submission deadline, forms will not be accessible as to allow for your chair to begin reviewing all entries.

Need a UH email account? u UH email username/password is required to log-in to the reporting system u If you have forgotten your username/password or need to obtain one go to the following website: UH ITS Email Set-Up u Please note that your UH username/account will be issued directly by UH ITS Dept –Contact the UH ITS Help Desk at 956 -8883 for assistance

To Begin Your Reporting Session Go to the Faculty Development Website: http: //jabsom. hawaii. edu/faculty/facdev/annual-faculty-reports/ 1. 2. Click on the “Annual Faculty Reports” tab Click on “Annual Report Forms – All Faculty and Chairs – Log in Here”

Log-In Screen u • You will then see the log-in screen. Log-in with your UH username and password (same as your UH email account)

Reminders u u u u Click on the “save” button at the end of each section to save your work At the end of your session, you must click on the “submit” button to submit your form You may submit/change your data as many times until the deadline Upon clicking “submit” a printable version will appear Click on “Click to Print” button to print a copy for your files Click on “log out” to end your session If you need to make changes after submitting your report, please contact Lori Emery at lmatsuza@hawaii. edu or 692 -0884 to re-open your report

Reporting Forms u You will have two forms to submit: 1. Annual Faculty Report 2. Evaluation of Department Chair Survey

Reporting Forms u Click on the appropriate form u Make sure that your name appears at the top

1. Annual Faculty Report u u u Your contribution to your department and JABSOM’s annual report Used for annual feedback and to monitor progression towards applying for promotion and/or tenure Used towards UH annual faculty contract renewal process (as applicable) Be as accurate as possible When unsure, please make your best estimate Each year’s report will be stored for future reference

1. Annual Faculty Report: Reminders u Please be aware of the data being requested, in the block columns to the right, please indicate a numerical number and not text

1. Annual Faculty Report: Process u Upon submission deadline, your Department Chair will review your report and include comments at the end of the form u Your chair should schedule a one-on-one meeting with you to discuss your efforts and goals for that year u You will both sign the form at time of meeting and your department should keep it on file

2. Evaluation of Chair Form u This form allows faculty to rate their chair anonymously u Please evaluate only your department chair u u The origin of the report will not be disclosed to your chair Your name must appear on the form for validation purposes only

2. Evaluation of Chair: Notes u u After the deadline, a summary of chair evaluations by department will be reviewed by the Dean. The Dean will meet with all Chairs one-on-one to discuss overall outcomes of the evaluations

Questions? Contact the following: For content questions: Dr. Rosanne Harrigan Director of Faculty Affairs harrigan@hawaii. edu For technical assistance, all other questions: Lori Emery JABSOM Faculty Development Program Manager 692 -0884 lmatsuza@hawaii. edu