IT Briefing May 2006 IT Briefing Agenda 51806

IT Briefing May 2006

IT Briefing Agenda 5/18/06 • Quick Updates • Karen Jenkins • Database Service Offerings • Mark Parten • Identity Management • John Ellis • Email Strategy Update • John Ellis • e. Research Details • John Wilson • Net. Com Q&A • Paul Petersen 1

Updates • CTS – Open position for an Application Developer / Analyst IV – Web hosting, infrastructure, system administration • To participate in requirements and testing of new web infrastructure: – ci-webcomm@listserv. cc. emory. edu • Symantec Gold Support $840 / add. Contact – Contact Jay Flanagan (jflanag@emory. edu) • Incorporating optional login to “favorites” • Introductions? 2

AAIT Database Service Offerings Mark Parten

Id. M Project Update John Ellis

Id. M Project Update • Id. M Core Project Team: AAIT, EHC IS, and Net. Com representatives • The Burton Group has been retained to assist in the evaluation of solutions. • RFI currently being developed • Input needed: requesting input suggestions for ITPC today (look for Tech Talks in the near future) 5

Id. M: tentative schedule • June: present non-technical RFI to solution providers • July: begin technical evaluation of 2 solution providers, including a proof of concept. • August: present Level 1 proposal to IT Governance Your input needed: requirements and use cases, especially for the technical evaluation and proof of concept phases 6

Id. M ? Questions 7

Email Strategy Update (ESU) John Ellis

Email Strategy Update (ESU) • Recap of December IT Briefing: – Learn. Link for students (optional for faculty/staff) – Exchange for faculty/staff (full client features recommended for administrative staff; option to use a wide variety of clients also (http, imap, pop). 9

ESU: IT Governance I • June-July 2006: Level 1 proposal – Infrastructure cost estimates – Policy recommendations – Core requirements – Tentative schedule • Seeking approval of policies and strategic direction 10

ESU: IT Governance II • August-September 2006: Level 2 proposal (assuming approval of Level 1 proposal) – Refined requirements – Design for infrastructure – Detailed migration plan – Costs based upon full design, refined requirements, and vendor quotations 11

ESU: Potential implementation phases • Fall 2006: – EX: enhance infrastructure for current environment to support up to 6, 000 accounts – LL: implement policy as approved by IT Governance • 2006 -7 academic year: – EX: continue soft roll-out of 2003. – EX: add early adopters to 2007. • Fall 2007: full deployment of LL and EX strategic direction 12

ESU: We need your input • Tech Talks: first one, June 7, 1 -3 pm, NDB 225 Kennesaw • Potential issues: – Migration: how, when, how much assistance will you need? – Training: how, when, how much, of what kind? – Understanding: business requirements and practices of your clients, current and future needs, special use cases, etc. – Policies! 13

ESU: We invite your participation • Exchange 2007 Rapid Deployment Program: Emory is now part of this program! – July 19 - September 1: we invite you to participate in Beta 2 deployment of Exchange, Office 2007, Unified Messaging, Smart Phones – 2006 -2007 academic year: continued testing/usage of Exchange 2007+ (RTM expected in January). – Fall 2007: full roll-out of Exchange on Exchange 2007 14

Email ? Questions 15

e. Research John Wilson

Agenda • • What is e. Research? Benefits of e. Research Project Timeline Training Opportunities – Open lab schedule • Support model • Questions 17

What is e. Research? Our vision is for e. Research to streamline research submissions and processing at Emory University. • e. Research is a Web-based system for submission, workflow, approval and management of research information. • Initially, the system will be used for NEW research studies involving human subjects. • The system will assist the University in standardizing the method in which human research studies are submitted, processed and reviewed. • The system will be a tool to facilitate compliance with relevant government regulations and to bring transparency to the application review process. 18

Application Overview e. Research at Emory will automate and streamline the current workflow. Current Condition • Paper based submission of protocols makes for a cumbersome review process • High cost associated with document duplication and shipping • Redundant requests for protocol status • Manual workflow management processes has a potential audit trail risk • Limited scale with current desktop database repository Future State with e. Research at Emory • Web browser-based submission of protocols • Secure access for authorized users • System customizable workflow routing, approval, and documentation processes • Virtual document storage • Centralized meeting management tools and email notifications • Improved information sharing across committees; e. g. OSP, EHSO, COI etc. • Online real-time 24 x 7 system access for protocol management 19

Project Timeline We are targeting early summer 2006 to implement the e. IRB module for new study submissions. Once a new study has been submitted, all subsequent activities related to that study will be done in the application. Apr ’ 06 May ’ 06 Jun ’ 06 Jul ’ 06 Aug ’ 06 Sept ’ 06 Oct ’ 06 e. Research Intro Presentations Alpha Testing IRB Staff Training Paper Studies No Longer Accepted: July 5, 2006 Research Community Training Open Lab Sessions e. Research e. IRB module Go -Live: June 5, 2006 New Study Paper Submissions New Study Electronic Submissions Continuing Review Paper Submissions Continuing Review Electronic Submissions 20

Training Opportunities Starting in May, various resources for training will be available. IRB Home Page • Downloads Available: On-line Training Slides, Open lab schedules, quick reference guides and user manuals Training/Open Lab • A workshop lab will be open during specified times for hands on training as well as guidance without formal instruction. e. Research training site • The e. Research training site will be available for users to practice on their own. Information to access the site will be available from the IRB website 21

Open Lab Training Schedule Starting in May, various resources for training will be available. Training/Open Lab • A workshop lab will be open during specified times – • The 1 st hour will be instructor led training, The 2 nd hour will be an open lab • Monday 4: 00 PM – 6: 00 PM • Thursday 8: 00 AM – 10: 00 AM • Friday 11: 00 AM – 1: 00 PM Registration will be required To schedule group training, contact the IRB 22

Support Information Support Model • Additional Resources • System Availability 24/7 • Types of support Questions • System Technical Support • 24/7 • IRB Process support • Extended business hours • IRB Office • IRB Home Page • AAIT Web page • Launch email • Help Desk • Healthcare users 8 -HELP • University users 7 -7777 23

e. Research ? Questions 24

Contact Information e. Research@emory. edu Project Team: Tanya Sudia Robinson Ph. D Director, IRB/IACUC Office John B Wilson Jr. MBA/PMP Project Manager, AAIT Christine Gomez Sr. Desktop Consultant, IRB/IACUC Office 25

Net. Com Update Paul Petersen

Agenda • Review Project Status • Questions 27

Backbone Router & Firewall Timelines 28

Data Center & Wireless Timelines 29

Net. Com ? Questions 30