ISOIEC Directives 2020 Main changes IEC Central Office

ISO/IEC Directives 2020 Main changes IEC Central Office Technical Department 2020 -05 -08 International Electrotechnical Commission

Changes in Directives Part 1 2

Introduction of the term "committee" The Directives were using several terms like "TC" or "TC/SC" or SC or Sy. C. The term "Committee" is now introduced in the Part 1 and the IEC Supplement. See the definition in the terms table page 8. When "Committees" is used in the Directives, it includes: • TCs: Technical Committees • SCs: Subcommittees • PCs: Projects Committees • Sy. C: Systems Committees When it is necessary to differentiate TCs, SCs and Sy. Cs, these terms are maintained. Possible confusion with a National Committee: In the Directives, the ISO/IEC term for an IEC National Committee is "Member Body" (see terms table page 8). 3

General principles for voting and decisions In the foreword paragraph 5, e) "General principles for voting and decisions" is removed and replaced by additional text in 1. 9. 2 d) This will ensure the transparency of the committees operation. 4

Acting secretary at a plenary meeting The Directives state that the secretary is nominated by the secretariat. If the secretary cannot attend a meeting, the secretariat is expected to nominate an acting secretary. In the situation when the secretary cannot attend the meeting (last minute problem), the committee can now nominate an acting secretary for the meeting. 5

WGs operate by consensus and submit recommendations This intends to highlight that WGs are expected to operate by consensus. It happened that WGs (on ISO side) were approving by vote formal decisions concerning the committee. The added text reminds that WGs shall make recommendations for further approval by the committee. 6

Guests at WG meetings Notification of the National Committee When inviting a guest at a WG meeting, the convenor shall inform the National Committee of the gest country. Limitation of the number of participations for a guest (for IEC only) In order to avoid having "permanent" guests at WG meetings, text is added in the IEC Supplement. 7

Liaisons requests received from another IEC committee This text clarifies that: • The establishment of a liaison is a committee decision • Liaisons requests between IEC committees cannot be refused. 8

Clarification of the provisions for liaisons A, B, and C Clause 1, 17 "Liaison with other organizations" has a new structure to clarify the differences between Liaisons A, B, and C. The changes mainly occur in 1. 17. 2: the procedure for the establishment of a liaison is applicable to all liaison categories, not only categories A and B. In 1. 17. 4. 2, text is added to clarify which kind of organizations are expected to establish Liaisons C with a committee. 9

Advance notice for working group meetings In the case of fully remote meeting, the advance notice is reduced to 4 weeks. Clause 4. 2. 2. 1 is reworded to address both F 2 F and remote meetings. The provision about equal access to the meeting by all the WG members is adapted to remote participation. 10

Secretariat as a possible proposer for fast track procedure Clause F. 2. 1. 1 of Annex F is listing the possible proposers for a fast track procedure. The committee secretariat has been added as possible proposer. 11

Annexes L and M about Management Systems Standards These two annexes have been removed as several committee officers reported to the SMB that the content of these Annexes was not coherent with the existing content of several IEC standards. The issue is mainly related to the definition of "risk". The SMB is convinced that formally including Management Systems Standards into the IEC deliverables will offer wider possibilities for the IEC committees and will bring value to the IEC community. This will be reviewed in two years in collaboration with the concerned committees. 12

Changes in IEC Supplement 13

Update Annex SP – Systems standardization The Annex SP has gone under major revisions to comply with the recommendations approved by SMB following the reports of ah. G 70 and ah. G 80. SMB/ah. G 70 - Review of Systems activities • SMB/6160/R and SMB/6160/RV • AC/17/2018 SMB/ah. G 80 - Clarification of Systems Concepts 14 • SMB/6512/R & RV • SMB/6550/DL - Decision 163/9

Liaisons with Conformity Assessment New Clause 1. 15. 6 Technical committees can establish liaisons with Conformity Assessment systems. The nature of the liaison and process to establish it is similar to liaisons between IEC committees. 15

Remote participation at Committee plenary meetings New Clause 4. 5 This clause provides provisions about remote participations at plenary meetings. Following the trial period allowing remote participation, this type of participation is now part of the Directives. 16

Clarification of the requirement for technical reasons When voting negatively on a DTR, DTS, DPAS and DISH, the Directives did not clearly state if a technical reason was required. For all the above deliverables, the following sentence is now added: 17

Four weeks ballot time on NPs For NPs provided with only an outline and assigned to an existing WG, it is possible to reduce the NP ballot time to 4 weeks. 18

Update of Annex SK TC 1 worked on a revision of Annex SK which was approved at its Shanghai plenary meeting and further endorsed by SMB. Most of the changes bring clarifications and improved guidance for developing terminology. The following changes may be noted: SK. 3. 1. 3. 3 Absence of a preferred term New Clause SK. 3. 1. 3. 6. 4 19

Thank you! IEC Central Office Technical Department