ISES Coursework Completion System CWCS Introduction What Why

ISES Coursework Completion System CWCS Introduction What, Why, When? Who Gets Reported? Process Flow CWCS Screens File Upload – Course/Teacher File Upload – Section/Student DPI Resource Links 1 ISES CWCS

ISES CWCS – WHAT, WHY, WHEN? 2 ISES CWCS

Conversations are Changing I am a deep believer in the power of data to drive decisions. Data gives us the roadmap to reform. It tells us where we are, where we need to go, and who is most at risk. Arne Duncan, Secretary U. S. D. E 3 ISES CWCS

ISES CWCS – What is it? CWCS is the next student level data collection an extension of the Individual Student Enrollment System (ISES) CWCS is intended to capture the courses a student takes (using standard codes) the teacher(s) teaching the course and other characteristics of the course 4 ISES CWCS

ISES CWCS – What is it? CWCS is intended to capture data on all K 3 – 12 grade level students CWCS will capture grade earned for 9 – 12 grade level students in SY 10 -11 5 ISES CWCS

ISES CWCS – What is it? CWCS will eventually replace the PI-1215 Course Offerings Report CWCS will feed the Longitudinal Data System (LDS) and support reporting and research efforts 6 ISES CWCS

ISES CWCS – Why Implement? True – we have to, we accepted SFSF and agreed to meet the requirements of America Competes Also True – we planned a similar collection prior to SFSF To enable the analysis of course taking across the state To provide more focused and secured reporting for teachers – think MDAT Other? 7 ISES CWCS

ISES CWCS – Why Implement? The state is not collecting data through this new collection for the purpose of evaluating teachers. This is a local decision determined by collective bargaining. 8 ISES CWCS

Student CWCS Model How do the pieces relate? Student Section Identifier Student Section Course Student Data – builds on ISES Section Data – new data Teacher 9 ISES CWCS

ISES CWCS – When Does it Start? First collection period is February – April 2011 for 1 st semester 2010 -11 coursework data Second collection period is May – July 2011 for 2 nd semester 2010 -11 coursework data 2 to 3 month submission windows for each collection period – may phase in by CESA 10 ISES CWCS

Who gets reported through CWCS? Blue – Report in CWCS 11 Yellow – Not Reported In CWCS ISES CWCS

Reporting Subject Specific Information Preferred Reporting Method 12 ISES CWCS

Reporting Subject Specific Information (Elementary/Middle) Preferred Reporting Method 13 ISES CWCS

Reporting Project Based Learning – Preferred Method 14 ISES CWCS

ISES CWCS PROCESS FLOW 15 ISES CWCS

Process Flow 16 ISES CWCS

ISES CWCS SCREENS 17 ISES CWCS

ISES CWCS Privacy Agreement 18 ISES CWCS

Role Selection Screen 19 ISES CWCS

District Preference 20 ISES CWCS

District/School Preference 21 ISES CWCS

School Preferences – Editing a School 22 ISES CWCS

Main Menu Screen 23 ISES CWCS

Summary of School – Section/Course/Teacher 24 ISES CWCS

Section Record List 25 ISES CWCS

Section Record List 26 ISES CWCS

Search Results- Section Record List Searched by SECTION ID = 16789 MATH Section ID Term Course Code EDU File # Last Name(Former name) E/I W/Status 16789 MATH 1 Q 03234 H 456890 Smith Brown 7 errors/2 warnings/0 info Delete 16789 MATH 2 Q 03234 H 349078 Rather Dan (Smith) 5 errors Delete Searched by COURSE CODE = 03234 H Section ID Term Course Code EDU File # Last Name(Former name) E/I W/Status 16789 MATH 1 Q 03234 H 456890 Smith Brown 7 errors/2 warnings/0 info Delete 16789 MATH 2 Q 03234 H 349078 Rather Dan (Smith) 5 errors Delete 45621 MATH 2 Q 03234 H 349078 Rather Dan (Smith) 2 errors, 3 warning Delete Searched by COURSE CODE = 04234 G Section ID Term Course Code EDU File # Last Name(Former name) E/I W/Status ELEM 127890 1 S 04234 G Multiple 4 warnings Delete Searched by EDU File # = 349078 27 Section ID Term Course Code EDU File # Last Name(Former name) E/I W/Status 16789 MATH 2 Q 03234 H 349078 Rather Dan (Smith) 5 errors Delete 5678 LIT 1 S Multiple 349078 Rather Dan (Smith) 5 errors Delete ISES CWCS

Individual Section Record 28 ISES CWCS

Summary of School – Section/Student 29 ISES CWCS

Student Record List 30 ISES CWCS

Student Record List 31 ISES CWCS

Individual Student Record List 32 ISES CWCS

Individual Student Record List - Edit 33 ISES CWCS

File Upload 34 ISES CWCS

File Upload (Screen 2) 35 ISES CWCS

File Upload (Screen 3) 36 ISES CWCS

File Upload (Screen 4) 37 ISES CWCS

Process Status Screen 38 ISES CWCS

Process Status – Click Hyperlink to View File 39 ISES CWCS

Results 40 ISES CWCS

Results – Select a File to Refine Search 41 ISES CWCS

Report Menu 42 ISES CWCS

Report Selection Screen District Alma School 0000 - All Schools 0020 - Alma Elementary Year of Data 2011 0040 - Alma High 2010 Report Name School Course Enrollment Report Teacher Work. Load SUBMIT 43 ISES CWCS

School Course Enrollment Report Course Title English Language and Literature Communications 01155 Speech-Other 01199 English Morphology and Grammar 01201 English-Test Preparation 01203 Literature-Other 01099 Total By Subject Area Mathematics Trigonometry 02103 Math Analysis 02104 General Math 02002 Pre-Algebra 02051 History of Math 02991 Total By Subject Area K 3 k 4 Grade 1 2 PK 3 4 5 6 7 8 10 11 12 Total 2 4 0 0 0 4 0 6 0 4 30 9 43 6 6 2 14 5 30 21 72 13 13 88 52 7 12 54 213 4 1 5 10 80 40 12 1 3 8 7 7 0 0 0 7 0 5 5 12 7 2 2 Download Report 44 9 ISES CWCS 120 5 34 39 8

Teacher Workload Report Teacher Workload Teacher Name (Last, First, Middle) Course Title 1 2 Smith Eric Plumbing and Algebra II Heating 17059 02056 Brown Daisy P Discrete Speech-Other Mathematics 02102 01199 Packard Rod Algebra II 02056 3 4 5 6 General Studies Miscellane ous Discrete Mathematics Masonry 02102 17008 Truncate to 10 character or a number that fits Sort by Teacher Last name 45 Download Report ISES CWCS 7 8 9 10

Info Summary Report 46 ISES CWCS

Info Detail – 2 nd Screen (after clicking on a message from the 1 st screen) 47 ISES CWCS

Warning Summary Report 48 ISES CWCS

Warning Detail – 2 nd Screen (after clicking on a message from the 1 st screen) 49 ISES CWCS

Error Summary Report 50 ISES CWCS

Error Detail – 2 nd screen (after clicking on a message from the 1 st screen) 51 ISES CWCS

File Download Request 52 ISES CWCS

File Download – After Submission 53 ISES CWCS

Maintenance Menu 54 ISES CWCS

Summary of Districts 55 ISES CWCS

DPI Only Access Screen 56 ISES CWCS

DATA LOAD FILES 57 ISES CWCS

Section/Course/Teacher File (with multiple schools) Header Information School Information Section/Course/Teacher Section/Course/Teacher End of File 58 ISES CWCS

Section/Course/Teacher File - with Multiple Schools and Multiple Terms (XML) <? xml version = "1. 0" encoding = "UTF-8" standalone = "no"? > <!DOCTYPE CWCS_TRANS SYSTEM "TR_CWCSWCT. DTD"> <CWCS_TRANS> <DTG>10 -18 -2010 13: 00: 05 CST</DTG> <SEQ_NUM>00002</SEQ_NUM> <COLLECTION>CW 1</COLLECTION> <DISTRICT>0001</DISTRICT> <SCHOOLS> <SCHOOL>0020</SCHOOL> <RECORD_TYPE>WCT</RECORD_TYPE> <YEAR>2011</YEAR> <TERM>1 S</TERM> <SECTION_ID>ALG 206 B</SECTION_ID> <CLASSROOM_TYPE>S</CLASSROOM_TYPE> <DUAL_ENROLL_CREDIT>NA</DUAL_ENROLL_CREDIT> <BILINGUAL_ESL>B</BILINGUAL_ESL> <COURSE_CODE>02069 B</COURSE_CODE> <LOCAL_COURSE_TITLE>ALGEBRABILING 206 B</LOCAL_COURSE_TITLE> <WORLD_LANGUAGE>NA</WORLD_LANGUAGE> </COURSE> <TEACHER_ROLE>ST</TEACHER_ROLE> <ED_FILE_NUMBER>000009</ED_FILE_NUMBER> <LAST_NAME>BROWN</LAST_NAME> </TEACHER> </SECTION> </SCHOOLS> <SCHOOL>0040</SCHOOL> <RECORD_TYPE>WCT</RECORD_TYPE> <YEAR>2011</YEAR> <TERM>1 Q</TERM> <SECTION_ID>00205 AF 2010</SECTION_ID> <CLASSROOM_TYPE>S</CLASSROOM_TYPE> <DISTANCE_ED>N</DISTANCE_ED> <VIRTUAL_ONLINE_ED>N</VIRTUAL_ONLINE_ED> <COURSE_CODE>22 A 01 G</COURSE_CODE> <ACAD_SERVICE_LEARN>N</ACAD_SERVICE_LEARN> <ALT_ED_PROGRAM>HSED</ALT_ED_PROGRAM> </COURSE> <TEACHER_ROLE>ME</TEACHER_ROLE> <ED_FILE_NUMBER>000012</ED_FILE_NUMBER> <LAST_NAME>SMITH</LAST_NAME> </TEACHER> </SECTION > </SCHOOLS> </CWCS_TRANS> 59 ISES CWCS

Section/Course/Teacher File – with Multiple Schools and Multiple Terms (CSV) “ 01”, ” 02 -10 -2011 13: 00: 05 CST”, ” 00001”, “CW 1”, “ 0001” “ 02”, ” 0002”, ”WCT”, ” 2011”, ” 1 S” “ 03”, ” 01054 Am. Lit 06101 Span”, ”M”, ””, ””, ”” “ 04”, ” 01054 E”, ”AMERICANLITERATURE 105 E”, ””, ”” “ 05”, ”MT”, ” 000030”, ”NELSON”, ”” “ 03”, ” 06101 E”, ”SPANISH 601 E”, ” “ 04”, ” 06101 E”, ”SPANISH 610 E”, ”N”, ”WL”, ”” “ 05”, ”MT”, ” 000017”, ”MARTIN”, ”” “ 02”, ” 0004”, ”WCT”, ” 2011”, ” 1 Q” “ 03”, ” 02071 GGEOMETRY”, ”M”, ””, ””, ”” “ 04”, ” 02071 G ”, ”INFORMALGEOMETRY”, ””, ”” “ 05”, ”MT”, ” 000030”, ”NELSON”, ”” “ 03”, ” 06101 E”, ”SPANISH 605 E”, ” “ 04”, ” 06101 E”, ”SPANISH 630 E”, ”N”, ”WL”, ”” “ 05”, ”MT”, ” 000013”, ”BROWN”, ”” … “ 06”, ”EOF” 60 ISES CWCS

Section/Student File – with Multiple Schools and Multiple Terms Header Information School Information Section/Student Section/Student End of File 61 ISES CWCS

Section/Student File – with Multiple Schools and Multiple Terms (XML) <? xml version = "1. 0" encoding = "UTF-8" standalone = "no"? > <!DOCTYPE CWCS_TRANS SYSTEM "TR_CWCSWS. DTD"> <CWCS_TRANS> <DTG>02 -10 -2011 13: 00: 05 CST</DTG> <SEQ_NUM>00001</SEQ_NUM> <COLLECTION>CW 1</COLLECTION> <DISTRICT>0001</DISTRICT> <SCHOOLS> <SCHOOL>0002</SCHOOL> <RECORD_TYPE>WS</RECORD_TYPE> <YEAR>2011</YEAR> <TERM>1 S</TERM> <STUDENT> <SECTION_ID>00205 AF 2011</SECTION_ID> <WSN_ID>1234567890</WSN_ID> <ENROLL_ DATE>08/01/2009</ENROLL_ DATE> <GRADE>10</GRADE> <COMPLETION_STATUS>P</COMPLETION_STATUS> <GRADE_EARNED>CBC</GRADE_EARNED> </STUDENT> </SCHOOLS> <SCHOOL>0004</SCHOOL> <RECORD_TYPE>WS</RECORD_TYPE> <YEAR>2011</YEAR> <TERM>1 Q</TERM> <STUDENT> <SECTION_ID>00400 AP 2011</SECTION_ID> <WSN_ID>1234567777</WSN_ID> <ENROLL_ DATE>08/01/2009</ENROLL_ DATE> <GRADE>10</GRADE> <COMPLETION_STATUS>P</COMPLETION_STATUS> <GRADE_EARNED>3. 75</GRADE_EARNED> </STUDENT> </SCHOOLS> </CWCS_TRANS> 62 ISES CWCS

Section/Student File – with Multiple Schools and Multiple Terms (CSV) “ 01”, ” 02 -10 -2011 13: 00: 05 CST”, ” 00001”, “CW 1”, “ 0001” “ 02”, ” 0002”, ”WS”, ” 2011”, ” 1 S” “ 03”, ” 00400 AP 2011”, ” 1234567890”, ” 08/01/2009”, ” 10”, ”P”, "", ””, ”CBC”, ”” “ 02”, ” 0004”, ”WS”, ” 2011”, ” 1 Q” “ 03”, ” 00205 AF 2011”, ” 1234567777”, ” 08/01/2009”, ” 10”, ”P”, "", ””, ” 3. 75”, ”” … "04", "EOF" 63 ISES CWCS

ISES CWCS Resources CWCS Application Home Page: http: //dpi. wi. gov/lbstat/cwcsapp. html CWCS Web-based Phone Conferences: http: //dpi. wi. gov/lbstat/cwcsphconf. html WSLS/ISES Correspondence: http: //dpi. wi. gov/lbstat/eseacorrs. html CWCS Training & Technical Support: http: //dpi. wi. gov/lbstat/cwcssupprt. html Preparing Your District for CWCS – checklist for your district located on the CWCS application home page 64 ISES CWCS

Thank You Questions and Answers Reminder please forward questions to the WSLS/ISES Help Desk and open a Help Desk Ticket or call 800 -5075744. 65 ISES CWCS