ISBE Regional Financial Consultants Jay Grimes jgrimesisbe net

ISBE Regional Financial Consultants Jay Grimes jgrimes@isbe. net 815. 929. 3968 Carl Holman cholman@isbe. net 618. 397. 8930 x 116 Brent Appell bappell@isbe. net 217. 785. 8779

Agenda for today n n Illinois Program Accounting Manual ISBE reports n n General State Aid Transportation Special Education School District Financial Profile

Illinois Program Accounting Manual Introduction ØFund Accounting ØBalance Sheet Accounting ØRevenue Accounting ØExpenditure Accounting

FUND ACCOUNTING ØIndependent fiscal & accounting entity ØTwo fund minimum üEducational Fund üOperations & Maintenance Fund

FUND ACCOUNTING (continued) ØNine available funds üEducational Fund üOperations & Maintenance Fund üBond & Interest Fund üTransportation Fund üMunicipal Retirement/Social Security Fund

FUND ACCOUNTING (continued) ØNine available funds (continued) üSite & Construction/Capital Improvement Fund üWorking Cash Fund üRent Fund üFire Prevention & Safety Fund

FUND ACCOUNTING (continued) ØTwo self-balancing groups of accounts üGeneral Fixed Assets üGeneral Long-Term Debt

BALANCE SHEET ACCOUNTING ØAssets ØLiabilities ØFund Balance

ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT – BALANCE SHEET

REVENUE ACCOUNTING ØRepresent receipt of cash ØFour sources üLocal üFlow-through üState üFederal

ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT - REVENUES

EXPENDITURE ACCOUNTING ØRepresent payment of cash ØEleven classification groups üFiscal Year üFund üSource of Funds üInstructional Organization üOperational Unit

EXPENDITURE ACCOUNTING (continued) ØEleven classification groups (continued) üFunction üObject üJob Classification Activity üTerm üSubject Matter Area üProgram

ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT - EXPENDITURES

ILLINOIS PROGRAM ACCOUNTING Expenditure Account Numbers

ILLINOIS PROGRAM ACCOUNTING n Balance Sheet Account: n Interfund Loan (Working Cash Fund to Transportation Fund) Fund Account #

ILLINOIS PROGRAM ACCOUNTING n Revenue Account: n Received State Funds for the Professional Development Block Grant Fund Account #

ILLINOIS PROGRAM ACCOUNTING n Expenditure Account n Payment for Superintendent Search Fund Function # Object #

General State Aid

General State Aid

Minimum Time Requirements Claimable Enrolled Students 1 Credited Day ½ Credited Day Kindergarten & First Grade Enrolled Full Time 4 clock hours (240 minutes or more) 2 clock hours (120 minutes or more) Kindergarten – Half Day First Grade – Enrolled Part-time 1/6 Credited Day 2 clock hours (120 minutes or more) 1 per class hour of 40 minutes or more

Minimum Time Requirements Claimable Enrolled Students 1 Credited Day ½ Credited Day Grades 2 through 12 – Enrolled Full-Time 5 clock hours (300 minutes or more) 2 -1/2 clock hours (150 minutes or more) Grades 2 through 12 – Enrolled Part-Time 1/6 Credited Day 1 per class hour of 40 minutes or more Handicapped Children – Between 3 and 6 years of age 4 clock hours (240 minutes or more) Not less than 1 clock hour (60 minutes) Homebound/ Hospitalized Students 4 clock hours (240 minutes or more) 1 clock hour (60 minutes)

Days Creditable Toward Meeting 185 -Day Calendar Requirements Designated Day 6 5 4 3 1 Unspecified Opening, first, last, or closing day X Regular Attendance - Kindergarten & First Grade X Regular Attendance - Second through Twelfth Grade X Half Day -Teacher Institute, Parent. Teacher Conference, School Improvement, or Parent Institute X Adverse Weather Condition Day(s) Energy Shortage Day(s) Daily Multiple Sessions X X X

Pupil Transportation: Pupils

Pupil Transportation: Mileage

Pupil Transportation: Expenditures

School District Financial Profile n n n Fund Balance to Revenue Ratio Expenditure to Revenue Ratio Days Cash on Hand Remaining Short Term Debt Capacity Remaining Long Term Debt Capacity

Fund Balance to Revenue Ratio 4 3 2 1 Greater or equal to 25% Less than 25% but greater or equal to 10% Less than 10% but greater or equal to 0% Less than 0%

Expenditure to Revenue Ratio 4 3 2 1 $1. 00 or less $1. 00 - $1. 10 - $1. 20 Greater than $1. 20

Days Cash on Hand 4 3 2 1 At least 180 days 90 to 180 days 30 to 90 days Less than 30 days

Percentage of Short- and Long. Term Debt Remaining 4 3 2 1 Greater than or equal to 75% 50 to 75% 25 to 50% Less than 25%

Weighting the Score n 35% of total score n n n Fund Balance to Revenue Ratio Expenditure to Revenue Ratio 10% n n n Days Cash on Hand Remaining Short-Term Debt Capacity Remaining Long-Term Debt Capacity

Profile Designations n n Financial Recognition 4. 00 – 3. 54 Review 3. 53 – 3. 08 Early Warning 3. 07 – 2. 62 Watch 2. 61 – 1. 00

Designation Breakdown Recognition Review Early Warning Watch 2003 2004 2005 431 240 135 87 356 241 140 156 449 249 111 79