ISASP Coordinator Overview Training Image placeholder December 2018

ISASP: Coordinator Overview Training Image placeholder December 2018 Illustration by Lucy Vigrass

Agenda Why Am I Here? ISASP Portal (Non-Secure Page) Image placeholder Overview of Pearson Systems Pearson. Accessnext (Secure Page) Test. Nav 2 Illustration by Kanae Sato

Why Am I Here? AUDIENCE: For District Assessment Coordinators (DAC) and School Assessment Coordinators (SAC) – those responsible for the overall coordination of test administration PURPOSE: Learn about the Pearson systems you, your staff, and students will be using for the Iowa Statewide Assessment of Student Progress (ISASP). Not an end-to-end training • High-level overview glimpse into what is available • Demonstrations of tasks you can do now/soon • Information with links to specific resources are also available in the ISASP Test Administrator Manual (ISASP Portal > Manuals & Training > Manuals). 3

Training Opportunities All resources for the ISASP, including trainings and manuals, will be posted to the ISASP portal. As resources are added, you will also receive an email noting what new resources are available. • • • Technology staff training webinar January DAC/SAC training webinars in January/February on end-to-end functionality of Pearson. Accessnext, Test. Nav (including navigation, tools, and accessibility features) Other training modules: Test Security, Accessibility, and Test Overview (January/February), Score Reports (August) 4

1 | ISASP Portal (Non-Secure Page) 5

ISASP Portal iowa. pearsonaccessnext. com Pearson. Access Next 6

Demonstration Ø ISASP portal

2 | Overview of Pearson Systems

Next Generation, Cloud-Based Solutions A successful testing experience for each student, depends on test delivery technology that is dependable, scalable, and secure. Pearson. Accessnext and Test. Nav are hosted in a virtual private cloud and provide additional security and protections against attacks.

Who Uses Which System? Administrative Site Student Online Testing Application 10

Technology Information Make sure your technology staff refers to the Technology Setup page on the ISASP Portal. • The Pearson. Accessnext Training site is used to test our your school’s infrastructure for online testing. The Technology Readiness Training materials (webinar recording, Power. Point, Checklist, and Training Exercise) from the trainings offered in October are located on the Technology Setup page. • In addition to our technology training, we also have a Technology Office Hours available if staff need one-on-one with our field engineering team. Pearson. Access Next 11

3 | Pearson. Accessnext (Secure Page)

Sign In to Pearson. Accessnext Go to the ISASP portal at iowa. pearsonaccessnext. com and select the Pearson. Accessnext tab. Select Pearson. Accessnext. Enter your username and password and select Sign In. Pearson. Access Next 13

How do I get a Pearson. Accessnext User Account? • ITP created the initial District Assessment Coordinator (DAC) user accounts; these accounts are Coordinator accounts at the district-level. If you need a DAC user account, contact ITP. Additional DAC roles will require district superintendent approval. • When new accounts are created you will receive a “New Account” email with a link to set up your password. IMPORTANT! Staff with the Coordinator role in Pearson. Accessnext are responsible for creating all other user accounts in their district. 14

User Account Information The Pearson. Accessnext User Role Matrix provides the roles and permissions available to all Iowa users. • It is available in Appendix B of the Test Administrator Manual on the Manuals page as well as the Pearson. Accessnext page. • Details about user accounts, including creating, editing, resetting passwords, etc. are available on the Manage Users page of the Pearson. Accessnext Online Support page (ISASP Portal > Pearson. Accessnext (Quick Links at bottom) > Manage Users). 15

Pearson. Accessnext Training Site Used for: • Technology readiness preparation • Mirror image of Pearson. Accessnext except: • Uses sample students (you will be able to generate sample students quickly), no live data • Contains practice test (Grade 5 Math), no live tests • No option to place an order for paper test materials or reporting • Otherwise, provides an end-to-end simulation of a live testing environment • Uses the same username/password as Pearson. Accessnext as long as accounts are created in both places with the same username 16

Navigating Pearson. Accessnext 1. 2. 3. Once you have signed in, all users will see the secure home page. 1. At the top of the page is a black bar with several important functions: the test administration, your organization, and the user icon. 2. The gray bar above the blue section mirrors the main sections and tasks, with the addition of a Home button. If selected, options are the same as if you selected from the blue section. 3. The large blue section is where you access information and tasks for Setup, Testing, and 17 Reports.

Verify Your Organization If you have district-level access, you will see your district name at the right in the top black bar. At the district-level you can access your district or change to a specific school within your district. If you have school-level access, you will only see that school. It is possible to have access to multiple districts/schools always confirm you are viewing the one you want to view data for. Once you change your organization, it will remain until you change it again. Demonstration 18

Setup The first tasks we’ll be focusing on are tasks under the Setup dropdown menu. These are tasks Coordinators can take action on now: Import/Export Data, Students, Organizations, and Users. Pearson. Access Next 19

Enter Your District-Designated Testing Window Setup > Organizations State-Designated Testing Window: March 4 May 31, 2019 Enter your district-designated testing window (must be within the state window) into Pearson. Accessnext by January 18, 2019. 1. 2. 3. 4. Demonstration Confirm you are at the districtlevel in the black bar in the top right. From Setup > Organizations, under Find Organization, enter your district name. Select the checkbox next to your district name. From the Select Tasks list, select the checkbox next to Manage Participation and select Start. Enter your district’s Test Start Date and Test End Date and select Save. 20

Enter Your District-Designated Testing Window Setup > Organizations The dates you enter will determine when you will receive your initial shipment of paper test materials –if you are testing paper. All accommodated paper test materials (Braille, large print, and Spanish test books) will NOT be included in the initial shipments and are available to order via Additional Orders in in Pearson. Accessnext. If your district-designated testing window is: Your materials will arrive: March 4 – 29, 2019 Feb. 19 – 20, 2019 April 1 – 26, 2019 March 11 – 13, 2019 April 29 – May 31, 2019 April 8 – 10, 2019 Demonstration 21

Verify Student Registration Information Pearson. Accessnext has been initially populated with your district’s student data, obtained from the Iowa Department of Education’s SRI system. This is the student data you uploaded for the Fall Certified Enrollment process. Coordinators are responsible for verifying that the information is correct and updating student testing information, as needed. The initial student load will assign all students to the applicable tests for their grade (i. e. a grade 3 student is assigned the Grade 3 Reading, Language/Writing, and Math tests; a grade 5 student is assigned the Grade 5 Reading, Language/Writing, Math, and Science tests. All students are loaded/indicated as testing PAPER. • For districts testing paper, update student information, as needed. • For districts testing online, update student information, as needed, AND indicate/change the student as testing online. Whatever data is in Pearson. Accessnext January 18, 2019 will be used to determine: 1. If you receive an initial shipment of paper test materials and 2. What is included your initial shipment of paper test materials Pearson. Access Next 22

Verify Student Registration Information (cont. ) For districts testing paper: • Your district will receive the paper materials for any students indicated as testing paper based on the district-designated testing window you entered in Pearson. Accessnext. • You will have the ability to place an additional order of paper test materials, if needed, in February entered in Pearson. Accessnext. For districts testing online: • You need to indicate students as online by 1/18/19 so that you do not receive paper materials. • You can update other student information/accommodations, such as text-to-speech, up until the student will test. Accommodated paper test materials: • For any students needing paper accommodated test materials (large print or Braille) you’ll work with the Iowa School of the Blind to get the materials. These materials will NOT be included in your initial shipment. • For any student needing Spanish paper testbooks, you will be able to place an additional order in Pearson. Accessnext in February. Pearson. Access Next 23

Verify Student Registration Information (cont. ) Setup > Import/Export Data, Setup > Students You can make student test changes in 1 of 2 ways: 1. Import/export data files, which is commonly done for additions or changes that involve multiple students. From the Home page, under Setup, select Import/Export Data. 2. Manually into Pearson. Accessnext. From the Home page, under Setup, select Students. Demonstration of Student Registration Information both ways See the Manage Students page (ISASP Portal > Pearson. Accessnext Online Support page (under Quick Pearson. Access Next 24 Links) > Manage Students) for step-by-step instructions.

Work With Your Vendors The IDOE is working with your vendors to make the Student Registration Information (SRI) import easier for districts. Vendors are working to make the SRI file layout available, so you can pull the data from your system (JMC, Power. School, Infinite Campus) in the file layout needed and then import it into Pearson. Accessnext. • JMC should be available in December. • However, for Power. School and Infinite Campus, these will likely not be available until end of January. With this, you won’t be able to use this option for the initial changes that need to be made by 1/18/19, but you could for any future changes needed. • This process will only be needed for changes to students or new students. • Further details and communication around then this will be available will be shared by ITP/IDOE as soon as it’s available. 25

Create Users Setup > Users You can complete this tasks in 1 of 2 ways: 1. Import/export data files, which is commonly done for additions or changes that involve multiple users. From the Home page, under Setup, select Import/Export Data. 2. Manually into Pearson. Accessnext. From the Home page, under Setup, select Users. Note: There are 3 user roles for IA-- Coordinator, Tech Staff, or Proctor. Permissions associated with each role are available in the Pearson. Accessnext User Role Matrix previously mentioned. Demonstration See the Manage Users page (ISASP Portal > Pearson. Accessnext Online User Guide (under Quick Links) > Pearson. Access Next 26 Manage Users) for step-by-step instructions.

Testing Pearson. Access Next 27

Test Session Setup (Online Testing Only) Create a Test Session (via student registration file import or manually) Add Students to the Test Session (via student registration file import or manually) Starting Dec. 10, 2018 and throughout the testing window Print Student Testing Tickets Print Session Student Rosters (Optional) Prepare the Test Session Start the Test Session Feb. 18, 2019 and throughout the testing window First day of testing and throughout the testing window Pearson. Access Next 28

Demonstration Ø Ø Ø Sign in to PAN Verify organization Enter testing window Manage Users Manage Students

4 | Test. Nav 30

What is Test. Nav? Pearson’s online test delivery engine • Students can access Test. Nav from a desktop, laptop, tablet, or Chromebook • Student devices are secured and locked down, no other applications are accessible during testing • Test content is encrypted before transferred across the Internet Features and functionality • Accessibility tools and accommodations. Text-to-speech, magnifying and zoom capabilities, color contrast, etc. make online testing accessible to more students. • Industry-standard calculators. Embedded calculators provide consistency with what students use in the classroom. • Embedded Text-to-speech feature. High-quality voice feature included within the test engine, eliminates the need for schools to download special software. Pearson. Access Next 31

Accessing Test. Nav Installable Test. Nav app ‒ i. Pads, Android tablets, Chromebooks ▪ Download the app for each device from the App Store for the device ‒ Desktops and Laptops (Test. Nav Desktop) ▪ Download the app from the Test. Nav 8 Online Support page and install on desktop » Download. testnav. com Pearson. Access Next 32

Student Login Information Students sign into Test. Nav using the username and password on their testing ticket. Sample student testing ticket printed from Pearson. Accessnext Test. Nav sign in screen Pearson. Access Next 33

ISASP 2019 Forms Tests Grade Levels Formats Reading 3 11 Online, Online with Text-to-Speech, Paper, Large Print, Braille Language and Writing 3 11 Online, Online with Text-to-Speech, Paper, Large Print, Braille Mathematics 3 11 Online, Online with Text-to-Speech, Spanish Online, Spanish Online with Text-to-Speech, Paper, Spanish Paper, Large Print, Braille Science 5, 8 and 10 Online, Online with Text-to-Speech, Spanish Online, Spanish Online with Text-to-Speech, Paper, Spanish Paper, Large Print, Braille 34

Test. Nav Sample Item and Tools Features and Tools: • Answer Eliminator • Bookmark • Desmos Calculator o Four Function G 3 -6 Math/Science o Scientific G 7 -11 Math/Science • Exhibits -- Formula Sheets for G 6 -11 Math • Highlighter • Line Reader Mask • Notepad • Zoom • Answer Masking • Color Contrast • Text-to-Speech 35

Practice Using Test. Nav Tutorial – familiarize students with navigation, tools, etc. Practice Tests – familiarize students with item types and tools 36

Important Dates for the ISASP Event Date Initial student registration data from DOE loaded to Pearson. Accessnext by ITP Dec. 3 – 7, 3018 Enter your district-designated testing window in Pearson. Accessnext Now – Jan. 18, 2019 Update student registration data in Pearson. Accessnext (used for indicating students testing paper or online and/or for the initial shipment of paper test materials) Dec. 10, 2018 – Jan. 18, 2019 Create Pearson. Accessnext user accounts for Now – as needed your district staff 37

Next Steps - Checklist Within 1 2 weeks: q Get familiar with the ISASP portal and available resources q View the Overview of Training Resources module, as needed q View the Test Administrator Manual q View other training modules, as desired q Get a Pearson. Accessnext account q Verify your organization q Create other accounts for your staff, as needed q Enter your district-designated testing window in Pearson. Accessnext Within 3 -4 weeks: q View students loaded in Pearson. Accessnext q Export student registration file, update, and import q Have staff and students get familiar with Test. Nav using the tutorial and/or practice tests 38

Technology Update Pearson Field Engineers have provided: • Readiness survey (receiving approximately 360 total responses, representing approximately 365, 250 students) • Technology trainings at AEAs in October • Recording, PPT, Checklist, etc. all available on the Technology Setup page • Office hour support • Outbound calls supporting the mini infrastructure trial efforts Full infrastructure trial end of January 39

Questions? 833 -878 -7041 Monday – Friday, 6: 00 am – 7: 30 p. m. (CT) Submit a Pearson customer support request. iowa. pearsonaccessnext. com ITP: Iowa-Testing-Programs@uiowa. edu David Henkhaus: david-henkhaus@uiowa. edu 40

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