IPM RecordKeeping Howto Guide for Keeping School Pest

IPM Record-Keeping How-to Guide for Keeping School Pest Activity/Pest Management Records as Required by the State of Maine IPM Coordinator Training: Record-Keeping Requirements

Outline Overview of Chapter 27 (School IPM Regulation) Requirements n What records need to be kept n Examples n Where to find guidance, record-keeping forms, and examples n IPM Coordinator Training: Record-keeping Requirements 3/8/2021 2

IPM Coordinator is Responsible for Documenting IPM Activity n n n Publish your IPM Policy Announcement in policy handbooks Notify parents, guardians and staff, and ensure signs are posted, before pesticides are applied (unless exempted) Keep an up-to-date Pest Management Activity Log Pesticide Management Activity Log Keep 2 years of records ¨ Provide records, policy statement, and Chapter 27 upon request ¨ n Complete Required Training Keeping all documents and records in one place makes it easier for you! IPM Coordinator Training: Record-keeping Requirements 3/8/2021 3

Downloadable Forms, Templates, Sample Notices, Signs www. maine. gov/schoolipm Download from www. maine. gov/schoolipm click on For the IPM Coordinator • Tools, Templates, and Tips IPM Coordinator Training: Record-keeping Requirements 3/8/2021 4

Your Pest Management Activity Logbook Table of Contents/Section Divider available at: www. maine. gov/schoolipm > For the IPM Coordinator > templates Your Logbook’s Table of Contents Chapter 27 IPM Policy and Policy Notice Training Records Pest Monitoring/Pest Sighting Records Pesticide Records Inspection Records IPM Coordinator Training: Record-keeping Requirements 3/8/2021 5

Chapter 27 Keep a copy of the School IPM Regulation (Chapter 27) in Pest Activity Logbook n Download from www. maine. gov/schoolipm >For the IPM Coordinator > What’s Required n IPM Coordinator Training: Record-keeping Requirements 3/8/2021 6

IPM Policy Notice • Publish notice in Student/Staff Handbooks • Keep a copy in your IPM Activity Logbook • Sample notice available at www. maine. gov/schoolipm > For the IPM Coordinator >templates IPM Coordinator Training: Record-keeping Requirements 3/8/2021 7

Keep IPM Training Records raining IPM T Initial IPM Training: certificate n Comprehensive IPM Training: certificate n IPM Continuing Education Trainings: Self-reported. Keep certificates or record name and date of program n Sample training log record sheet available at www. maine. gov/schoolipm > For the IPM Coordinator Training: Record-keeping Requirements 3/8/2021 8

Pesticide Management Activity Log Pest Management Activity Records ¨ Pest sightings (reported by staff or students) ¨ Pest monitoring records (inspection, trap captures) ¨ IPM actions taken IPM Coordinator Training: Record-keeping Requirements Pest Sighting Log 3/8/2021 9

Knowledge Check n The __________ must be published in your schools’ policy handbooks (eg student and staff handbooks)? a. b. c. d. Pest incidence data Board of Pesticide Control inspection reports IPM Policy Notice Pesticide records ¨ Answer: c. IPM Policy Notice (a notice stating that your schools have an IPM policy, the contact information for the IPM Coordinator, and more). IPM Coordinator Training: Record-keeping Requirements 3/8/2021 10

Pest Management Activity Records Pest sightings and pest-friendly conditions (reported by anyone) n Pest monitoring data (from traps and inspections) n Pest management actions (including pest removal or correction of conditions) n Pesticide-use records n Follow-up inspection reports n IPM Coordinator Training: Record-keeping Requirements 3/8/2021 11

Examples: Pest Monitoring/IPM Actions Records Cobanacook Elementary Pest Sighting #1 8: 15 am Bed bugs 11/09/2021 Pest 6: 15 am Sighting #2 06/17/2020 Pest Sighting 10: 00 am #3 12/02/2022 Teacher Smith Student backpack classroom 11 Hornet nest Front entrance Mouse droppings Classroom 9 IPM Coordinator Training: Record-keeping Requirements Custodian B. Stinger Teacher Snaxalot reported, custodian Stacalm cleaned and set traps sealed backpack in plastic bag, Letter sent home to parents Sprayed with hornet spray before school opened in morning CE 1 CE 2 Cleaned up with CE 3 disinfectant wipes, set traps, instructed teacher to seal snacks in airtight 3/8/2021 container 12

Example: Trap and Bait Station Monitoring Records Pest Sighting # 3 Cobanacook Elementary CE 3 Snap trap Classroom 9 IPM Coordinator Training: Record-keeping Requirements Behind storage cabinet 12/03/2022 Behind storage cabinet 12/04/2022 1 mouse 0 3/8/2021 13

Examples: Pest Monitoring/IPM Actions Records Cobanacook Elementary 8: 15 am Bed bugs 11/09/2021 6: 15 am 06/17/2020 10: 00 am 12/02/2022 Student backpack classroom 11 Hornet nest Front entrance Mouse droppings Classroom 9 IPM Coordinator Training: Record-keeping Requirements Teacher Smith Custodian B. Stinger Teacher Snaxalot reported, custodian Stacalm cleaned and set traps sealed backpack in plastic bag, Letter sent home to parents Sprayed with hornet spray before school opened in morning CE 1 CE 2 Cleaned up with CE 3 disinfectant wipes, set traps, instructed teacher to seal snacks in airtight 3/8/2021 container 14

Top Portion of Form Example: Pesticide Application Record Pest Sighting #2 Table 4 lists exemptions to notication and signage requirements Spectracide Pro Wasp & Hornet Killer 9688 -141 -8845 IPM Coordinator Training: Record-keeping Requirements 3/8/2021 15

EPA Registration Number: Unique Identifier Found on Pesticide Product Label EPA Reg No: 9688 -141 -8845 NOTE: NOT the EPA Est. No. IPM Coordinator Training: Record-keeping Requirements 3/8/2021 16

Example: Pesticide Application Log Pesticide Application Record Top Portion Spectracide Pro Wasp & Hornet Killer 9688 -141 -8845 IPM Coordinator Training: Record-keeping Requirements 3/8/2021 17

X Pesticide Application Record Bottom portion

Pest Sighting Example #4: Weedy Soccer Field. Groundskeeper determines herbicide treatment needed to improve field playability Gina Henderson, CC BY-ND

Pest Sighting Example #4: Weedy Soccer Field Cobanacook HS Soccer Field Pest 2: 15 pm Crabgrass Sighting #4 05/15/2021 Entire field IPM Coordinator Training: Record-keeping Requirements groundskeeper Implemented turfgrass BMPs (mowing, fertilizer, soil tests, watering, etc. Scouting showed turf is 35% crabgrass. 3/8/2021 HS 1 20

Example #4. Record Keeping, Notification, and Signage Requirements for Weed-Killer Application During School Year Product Selected: EPA Reg. No: 2217 -640961 IPM Coordinator Training: Record-keeping Requirements 3/8/2021 21

Example #4: Late Spring Herbicide Application HS Varsity Soccer Field HS 1 Broadleaf weeds: Plantain, chickweed, dandelions. County Extension office identified. heavy use of field has allowed weeds to spread, posing risk of player injuries 6/01/2021. 6: 30 am Lebanon Broadleaf Weedkiller with Trimec 2217 -640 -961 Iam Greene 60145 ME All. Green Landscaping Inc HS varsity soccer field IPM Coordinator Training: Record-keeping Requirements 3/8/2021 22

Pesticide Applications Requiring Advance Approval and Notice In this example: n Pesticide application scheduled for 6/01/2020 n Authorize pesticide application in advance with signature (5/20/2020). n Notify parents/staff at least 5 working days in advance (5/21/2020) n Post signs 2 working days in advance (5/29/2020) X Imin Charge IPM Coordinator Training: Record-keeping Requirements 5/20/2020 5/21/2020 5/29/2020, soccer field gate and HS main office bulletin board 3/8/2021 23

Exempt from IPM Coordinator’s Pre-Approval 1. 2. 3. 4. Routine hand-powered application of disinfectants Baits, gels, pastes, injections into crack, crevice or wall void Mosquito control when Maine CDC reports mosquito-borne disease is present. FMI: see Pesticide Application Approval/Record form IPM Coordinator Training: Record-keeping Requirements 3/8/2021 24

Pesticide Applications Requiring Parent/Staff Notice and Signage Additional Records Required n Parent/Staff Notification record n Signage record n Pesticide Application Records ¨ Applicator n must provide records within 24 hours of application Pesticide labels* (*required for EPA-exempt pesticides) IPM Coordinator Training: Record-keeping Requirements 3/8/2021 25

Keep a copy of Parent/Staff Pesticide Application Notice in Logbook IPM Coordinator Training: Record-keeping Requirements Lebanon Broadleaf weedkiller with Trimec June 01, 2020 2217 -640 -961 Cobanacook HS Varsity Soccer Field 3/8/2021 26

Keep Records of Required Sign Postings Keep records documenting when and where signs are posted as required. n Ask applicator to provide an unused sign marked with application date. n Place the clean (not sprayed) sign (or a photocopy) in your Pest Activity Logbook n IPM Coordinator Training: Record-keeping Requirements 3/8/2021 27

Keep the Pesticide Application Records (provided by licensed applicator) Must include: n product name and EPA registration number n specific location of application n amount and method of application n name of licensed applicator n more Attach service provider’s pesticide application records to matching IPM records in Pest Management Activity Logbook! IPM Coordinator Training: Record-keeping Requirements 3/8/2021 28

Contacts n Board of Pesticides Control ¨ thinkfirstspraylast. org ¨ 207 -287 -2731 ¨ pesticides@maine. gov n Maine School IPM Program ¨ www. maine. gov/schoolipm ¨ 207 -287 -7616 ¨ Kathy. murray@maine. gov IPM Coordinator Training: Record-keeping Requirements 3/8/2021 29