IPA CrossBorder Programme Serbia Bosnia and Herzegovina Workshop
IPA Cross-Border Programme Serbia – Bosnia and Herzegovina Workshop for Potential Applicants Sremska Mitrovica, June 7, 2012
Agenda 10: 00 – 10: 30 Registration of participants 10: 30 – 10: 45 Welcome and overview of the Agenda 10: 45 – 11: 30 Cross-Border Programme Serbia-Bosnia and Herzegovina /Introduction to calls for proposals and general information regarding guidelines for applicants/ 11: 30 – 12: 00 How does the cross-border partnership work? /One of the successfully implemented projects from the 1 st Call for Proposals presented by the Beneficiary/ 12: 00 – 12: 30 Questions and Answers, Questions for the Beneficiary 12: 30 – 13: 00 Coffee break 13: 00 – 14: 15 What is a project idea and how to write a project? /Presentation of the application form and the budget/ 14: 15 – 15: 00 Questions and Answers, Evaluation of the Workshop
Cross-Border Programme Serbia – Bosnia and Herzegovina 2007– 2013 Total eligible area 32. 982, 01 km 2 Total population 2. 967. 023
Objective and Priorities of the Programme Overall Objective To stimulate the economies and to reduce the relative isolation of the eligible area by strengthening joint institutional networks and the capacities of human resources. PRIORITY I Social and economic cohesion through actions to improve physical, business, social and institutional infrastructure and capacity. Measure I. 1 Improving the productivity and competiveness of the areas’ economic, rural and environmental resources. Measure I. 2 Cross-border initiatives targeting the exchange of people and ideas to enhance professional and civic society cooperation. PRIORITY II Technical Assistance
Programme Management Structures SERBIA Operating Structure (OS) Joint Monitoring Committee (JMC) Joint Technical Secretariat (JTS) EU Integration Office of the Government of the Republic of Serbia BOSNIA AND HERZEGOVINA Directorate for European Integration § Oversees the programming and effective implementation of the Programme; § Equal number of representatives from both countries – representatives of national, regional and local institutions; § Responsible for selecting projects to be financed under the Programme. § Based in Užice (Serbia) with the Antenna located in Tuzla (Bi. H); § Responsible for the day-to-day management of the Programme; § Main contact point for applicants and beneficiaries in the field.
Contracting Authorities Serbia Contracting Authorities B i H EUD to Srbija European Union Delegation to Serbia responsible for all contract and payment issues including signature of contracts. EUD to Bi. H European Union Delegation to Bosnia and Herzegovina responsible for all contract and payment issues including signature of contracts.
Implementation of the Programme q q q q Open Call Time for submission of applications – 3 months Joint project – one application Cross-border partnership – two applicants Separate financing – two contracts Lead Functional Partner principle Pre-financing principle – 80%
Guidelines for Applicants q q q q Objective of the Programme and priority issues, Financial allocations, Eligibility of applicants and partners, Types of eligible actions and costs, How to apply and procedures to follow, Evaluation and selection of application, evaluation grids, Conditions of the implementation upon the decision of the Contracting Authority to approve the grant.
Implementation of the Programme q 1 st Call for Proposals § 8 July 2009 – 6 October 2009 § 74 applications received § 19 projects financed q 2 nd Call for Proposals § 5 September 2011 – 5 December 2011 § 149 applications received § ? ? ? projects financed
Financial Allocations 2012/2013 European Union (IPA) funding 2012 2013 Total Serbia € 1, 000, 000 € 2, 000 Bosnia and Herzegovina € 1, 000, 000 € 2, 000
Co-financing Rules Allocation per year 2012&2013 Min 50% Grant amount Max 85% Min 15% Amount of co-financing Max 50%
Size of Available Grants per Measure /2 nd Cf. P/ Measure Minimum and maximum grant amount Measure I. 1 Improving the productivity and competiveness of the areas’ economic, rural and environmental resources € 100, 000 - € 400, 000 Measure I. 2 Exchange of people and ideas € 20, 000 - € 100, 000
Trajanje projekta Mjera I. 1 12 – 24 mjeseci Mjera I. 2 6 – 12 mjeseci
Who may Apply? /2 nd Cf. P/ In order to be eligible for a grant, applicants must: q Be established in Serbia when applying for the allocation for Serbia and be established in Bosnia and Herzegovina when applying for the allocation for Bosnia and Herzegovina; q Be non profit legal persons established by public or private law for the purpose of public interest of specific purpose of meeting needs of general interest; q Be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary.
Categories of Applicants § Regionaland local public authorities; § Asocciations of municipalities; § Development agencies; § Local business support organizations; § Tourism and cultural organisations/associations; § § § Bodies and organizations, (including NGOs) for nature protection; § Bodies responsible for water management; § Fire/emergency services; § Non-governmental organizations, including Red Cross and Red Crescent national societies; Schools, colleges and educational and research institutions; § Universities, including vocational and technical training institutions; National authorities/institutions with operations in eligible area; § International organizations.
Other Participants in the Action Each Applicant may act with or without partners and have as many other partners as they consider appropriate; q Partners have to meet the same eligibility criteria as applicants. q Partners must be established in the EU, a country beneficiary of the IPA, or the ENPI, or Member State of the EEA q Partners May play a real role in the action, but may not receive funding from the grant with the exception of per diem or travel costs; q Do not have to meet the same eligibility criteria as partners. q Associates Neither partners nor associates and are subject to the procurement rules set out in Annex IV to the standard grant contract; q The Applicant will act as the lead organisation, if selected, as the contracting party (the “Beneficiary”) for subcontracting. q Subcontractors
Types of A Measure I. 1 – Axis: Economic Development The following list is not exhaustive! q Support to joint innovative actions aimed at introducing new tourist practices; q Establish networks and associations for the purpose of achieving a coordinated development of joint entrepreneurial activity; q Know-how transfer for improving knowledge and skills of people in entrepreneurship, new technologies, marketing, promotion; q Joint activities for development of basic infrastructures for protection of historical, cultural, artistic, and linguistic heritage in the cross-border area; q Marketing and joint activities to enhance typical products in the cross-border area; q Development of activities designed to support cooperation between SMEs, education and research & development organizations for improving business innovativeness and technology; q Joint vocational /adult training projects addressing market demands and sectorial skills shortfalls; q Research studies to identify market gaps, market opportunities, high value products and dissemination of results across the border region; q Joint initiatives for establishing cross-border clusters (e. g. multi-media, tourisms, ICT, food processing, electronics, biotechnology); q Stimulate use of ICT in manufacturing, for tourism information and for the marketing & management of SMEs; q Support to (re-)building or up-grading of small-scale tourism infrastructure (walking paths, cycle routes, equipping visitor centre, information points, networking tourism centres).
Types of Action Measure I. 1 – Axis: Environment The following list is not exhaustive! q Support to integrated protection and management of sensitive ecosystems and proper use of surface waters; q Support development of integrated environmental monitoring systems and databases; q Actions designed to reduce the negative effects on environment and encourage environment-friendly economic activities; q Support improvements of the waste water and solid waste disposal systems, aimed at protecting the area from on-going pollution; q Actions designed to prevent and manage natural disasters and man-made environmental hazards; q Cross-border cooperation between bodies and organizations involved in environmental protection and management of protected sites; q Actions designed to deal jointly with pollution; q Cooperation on matters pertaining to the provision of information and awareness raising of the population about the importance, protection and promotion of the environment and natural heritage; q Preparation of feasibility studies and other technical documentation for large-scale infrastructure interventions, to be financed by sources other than this Programme; q Biological and biodiversity studies; q Environmental education programs; q Architecture and urban planning studies.
Types of Action Measure I. 1 – Axis: Social Cohesion The following list is not exhaustive! q Actions to improve the flow of information and communication between border regions; q Support for the fight against social exclusion including bilateral actions for the joint solution of common social problems; q Support of joint programmes based on utilization of multiethnic assets; q Education and training initiatives including training /re-training of unemployed and adult education / “training for life” programmes across the border; q Support of joint health protection and related activities and building sustainable health protection awareness system in particular for vulnerable and Roma groups; q Support introduction of EU practices and models for promoting health in schools.
Types of Action Measure I. 2 – Exchange of People and Ideas The following list is not exhaustive! q Joint promotion of the region's common cultural heritage including the organization of cultural and sporting events; q Festivals of culture, music, celebration of local history or natural attractions; q Co-operative scientific and cultural research projects; q Exhibitions on local or regional themes; q Educational exchange programmes, including arranging seminars of joint interest to schools and universities; q Focused education/training programmes for specific needs; q Organization of local exhibitions or fairs;
Types of Action Measure I. 2 – Exchange of People and Ideas The following list is not exhaustive! Youth exchange activities from both sides of the border; Planning of joint events between neighboring communities; Establishing communication networks between communities; Meeting specific training needs for minorities or handicapped persons; q Joint institution-building projects (training, re-training, developing partnerships, exchange etc. ); q Feasibility studies or project preparation activities for larger projects with a strong cross-border impact could be financed under this measure. q q
Ineligible Actions q Actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses; q Actions concerned only or mainly with individual scholarships for studies or training courses; q Actions aimed at the upgrading of infrastructure and equipment in privately owned facilities; q Preparatory studies or preparation of Preliminary Works Design for works carried out within the project; q Actions without cross-border impact; q Actions related to profit making activities; q Actions linked to political parties;
Ineligible Actions q Actions which fall within the general activities of competent state institutions or state administration services, including local government; q Actions with provisions for financing the usual (routine) activities of the local organisations, especially covering their running costs; q Actions confined to charitable donations; q Actions which envisage to subcontract more than established percentage of the total grant amount to procure services, works and supplies (85% in the Second Call); q Actions related to: - the tobacco industry (CAEN code 16), - production of alcohol distilled beverages (CAEN code 1591), - arms and munitions (CAEN code 296).
Cross-Border Aspect The action must involve cross-border cooperation in order to be eligible, i. e. it must: Take place in the Programme area; q Have effect both in the Serbian and Bosnia and Herzegovina parts of the Programme area; q Foresee cooperation of the cross-border Applicants/Partners in at least one, but preferably more than one, of the following ways: § Joint project development, § Joint financing, § Joint staffing and § Joint implementation. q
Cross-Border Partnership q q q Clear cross-border effect Solving a common problem on both sides of the border Involves partners from both sides of the border: § Institution/organization registered in the partner country; § Partner’s activities are in line with the project.
Cross-Border Partnership Serbia Bi. H Applicant 2/Lead partner Applicant 1/Lead partner Partner 1 Partner 2 Partner 3 Partner 1 Partner 2 Partner 3
Project example – success story from the 1 st Cf. P Functional lead partner: Project:
Project q Project represents a set of interrelated activities to be executed over a fixed period and within certain costs in order to reach certain goal.
Project Idea Problem in the community Identification of the problem Solution of the problem identified in the community – PROJECT
Project Cycle – planning of the project Programiming Monitoring and Evaluation Implementation Identification Formulation
Planning vs. Writing of the Project q q Planning of the project – mobilizing and organizing of time and resources for the purpose of reaching certain objectives Writing of the project – technique of presentation of the project according to procedures and demands of certain donors
Logical Framework Aproach Analysis Phase Planning phase ØStakeholders analysis ØLogical framework creation ØProblem analysis ØActivity planning ØObjectives analysis ØResources planning (budget) ØStrategies analysis
Application Form q q Information on the applicants and partners, Concept note and full application form: § Objectives, § Activities, § Relevance, § Methodology, § Sustainability, § Capacity of the applicants, § Indicators, § Declaration of the applicants, § Partnership statements, § Logical framework, § Budget of the project.
Financial and operational capacity Applicants belong to institutions with experience in relevant activities; q Applicants posses certain level of experience in projects of similar size and complexity; q Applicants’ annual turnovers are in line with the requested donation. q
Relevance of the project Project application clearly defines general objective and specific objectives; q Project addresses wider community problem; q Target groups are clearly defined; q Project directly addresses target groups solving their problems; q Project has a strong cross-border cooperation. q
Effectiveness and feasibility of action • Activities proposed are appropriate, practical and consistent with the objectives and expected results; • Overall design of the action is coherent; • Level of involvement of Partners and other stakeholders in the Action is satisfactory; • Action plan is clear and feasible; • Proposal contains objectively verifiable indicators for the outcome of the action and evaluation is foreseen.
Sustainability of the action Activities will continue and can be financed from other sources; q Project envisages development of concepts and knowledge which will be transferred to other institutions and regions in the future; q Established partnership will continue after the end of the project. q
Budget and cost-effectiveness of the Action Project costs correspond to the project activities; q Costs are realistic and supported by documents/invoices; q Cost calculation is clearly presented in the budget table and explained in the justification sheet; q All costs are eligible and refer to the activities described in the proposal. q
Logical Framework Concise presentation of the action with the purpose to enable: § Quality and logical planning and defining of the action, § Clear presentation of the project (to donors and to other stakeholders) and § Assessment and monitoring of the implementation.
Indicators q Describe project goals in objectively measurable way and set up standards to be achieved in order to achieve general and specific goal of the project q Indicator defines the difference between the baseline and the situation in the moment of new measurement -the change. It also needed to define the deadline for achievement of planed changes. q The change can be measured in two ways: by quantity (for example: 50 persons received education), or by quality (for example: number of internet users increased for 50%)
Beneficiaries and Objectives Beneficiaries are all who can, in any way, benefit from the project implementation The difference can be made between: Final beneficiaries: Overall objective: Those who benefit from the project on long term Achieved after the project completion basis at the level of overall or final and have long term impact on wider territory objective (community or sector, for example and numerous population children, youth, entrepreneurs, tourist workers, transport workers, etc. ) Direct beneficiaries: Those who will be directly positively influenced by the project on the level of specific Specific objective: goal i. e. project aim (project implementing Achieved in a course of the project, influencing organizations, project partners, workshop beneficiaries directly involved in planned project and event participants, users activities and achieved results. of the equipment and services, etc. )
Logical Framework Intervention LOGIC Objectively verifiable indicators of achievement Sources and means of verification Overall Objectives What is the overall objectives? What are the Key indicators related to the overall objective? What are the sources of information for these indicators? Specific Objectives What specific objectives are intended to achieve the Overall Objective? Which indicators clearly show that the objective of the action has been achieved? What are the sources of information that exist or can be collected? What are the methods required to get information? Which factors and conditions outside the Beneficiary’s responsibility are necessary to achieve that objective? Which risks should be taken into consideration? Expected Results What are the Expected Results? What are the sources indicators to measure of information for whether and to what these indicators? extent the action achieves the expected results? What external conditions must be met to obtain the expected results on schedule? Activities What are the key Activities to achieve results? Means: What are means required to implement these activities? What pre-conditions are required before the action starts? Ext. conditions to be met for activities? What are the sources of information about action progress? Costs? Assumptions
Logical Framework Hierarchy of the objectives Overall objective Example how to formulate statements To contribute to a family health, especially regarding families with lower income, and improve the conditions of river eco system Specific objective Results 1. Improved quality of the river waters 1. 1. Decreased quantity of waste water drained to the river directly by the households and factories 1. 2. Established and efficiently implemented standards for waste water treatment 1. 1. 1. Conducting baseline survey of the households and industries Activities (maybe not included in the matrix itself, but presented in a form of activity plan) 1. 1. 2. Capacity building of engeneers who will carry out enlargement of water supply network 1. 1. 3. Preparation of tender files, tendering and selection of the subcontractors 1. 1. 4. Identification of respective subventions for factories to use clear technologies 1. 1. 5. Preparation and conducting of public info campaign and public awareness campaign 1. 1. 6. etc.
Logical Framework Check of the intervention logic by applying test IF/THAN When the hierarchy of objectives is read bottom up , it can be expressed in the following way: • IF adequate inputs/resources are provided, THAN activities can be undertaken; • IF activities are undertaken, THAN results can be achieved; • IF results are achieved, THAN the objective will be achieved and • IF the objective is achieved, THAN it will contribute to the general project objective. It can be also read vice versa: • IF we want to contribute to general objective, THAN we have to achieve the goal; • IF we want to achieve the goal, THAN we have to obtain results; • IF we want to obtain results, THAN planed activities have to be carried out and • IF we want to carry out certain activities, THAN we have to apply identified inputs/resources.
Logical Framework Example Assumptions Intervention logic Objectively verifiable indicators Sources of verification General project objective To increase the quality of tourist offer in XY cross border area Increased number of tourists for 5% on both sides of the border until the year XY Data from statistical and touristic organizations (from both sides of the border) Specific objective To improve tourist attractions of the existing infrastructure for recreational tourism Number of tourist queries increased for 5% until the end of the project. Number of tourists using reconstructed paths increased for 5% until the end of the project Data from touristic organizations and web site statistics Other tourist facilities in the area well maintained and promoted; Interest of the tourists stable. Expected results -Improved recreational infrastructure of biking paths -Increased level of public information on tourist offer 15 km of biking paths renewed until the 6 th project month; Biking area marked with 5 boards until 7 th project month; increased knowledge of 10 tourist workers on both sides of the border until the 5 th month ; Common Web portal established until the end of the 3 rd month Construction companies reports; data from municipalities; Promotional materials; Internet Other tourist offer around the biking paths at satisfactory level. Activities -Performing works and marking paths -Preparation of (common) promotional strategy and web site -Training of tourist workers in marketing Personnel: 10 experts Subcontracts: 2 construction companies; Supplies: 6 PCs; Training room, software Total costs: 112. 000 Human resources: 30. 000 Travel: 15. 000 Equipment and supply: 15. 000 Works: 30. 000 Contingency reserve: 5. 000 Admin. costs 9. 500 Sufficient number of offers from construction companies; Favorable weather conditions; Sufficient interest and motivation of tourist workers; Obtained permits for renewal and marking of the biking paths
Logical Framework Manual for preparation of the logical framework http: //www. evropa. gov. rs/Evropa/Show. Docum ent. aspx? Type=Home&Id=521
Budget for the Action Very important part of the project proposal and a base for signing of the grant contract; q Costs have to be clear, justifiable, related to the activities and separated per budget items; q Budget has to include all of the eligible costs of the project, including co-financing. q
Eligible Costs q Eligible direct costs: costs directly related to the activities e. g. promotional materials, travelling costs, staff costs; q Eligible indirect costs (Overheads): costs that cannot be directly related to activities e. g. travelling costs of management, administrative costs, costs of administrative/support staff, as well as the office costs unless the office is opened especially for the duration of the action etc.
Eligible Direct Costs q Incurred during the implementation of the action as specified in Article 2 of the Special Conditions to the Standard Grant Contract with the exception of costs relating to final reports, expenditure verification and evaluation of the action; q Presented in the budget of the action; q Necessary for the implementation of the action; q Identifiable and verifiable, in particular being recorded in the accounting records of the Beneficiary; q Reasonable, justified and comply with the requirements of sound financial management, in particular regarding economy and efficiency; q Where the implementation of an operation requires a separate account or accounts to be opened, the bank charges for opening and administering the accounts;
Eligible Direct Costs q Legal consultancy fees, notaries fees, costs of technical or financial experts, and accountancy or audit costs, if they are directly linked to the co-financed operation and are necessary for its implementation; q The cost of guarantees provided by a bank or other financial institutions, to the extent that the guarantees are required by national or Community legislation; q The purchase of land for an amount up to 10% of the total eligible expenditure of the Action; q When the financing provided by the CA exceeds € 100, 000, conducting an expenditure verification (audit) is obligatory. A report on the verification of the action’s expenditure, produced by an approved auditor who meets the specific conditions of the Terms of Reference for the expenditure verification, shall be produced in accordance with the provisions of article 15. 6 of the General Conditions applicable to European Union-financed grant contracts for external actions;
Eligible Direct Costs q The cost of staff assigned to the Action, corresponding to actual gross salaries including social security charges and other remuneration-related costs; q Travel and subsistence costs for staff and other persons taking part in the Action, provided they do not exceed those normally borne by the Beneficiary or its partners, as the case may be; q Purchase costs of supplies and new equipment and rental costs for equipment and supplies specifically for the purposes of the Action, and costs of services, provided they correspond to market rates; q Cost of consumables; q Costs deriving directly from the requirements of the Contract (dissemination of information, evaluation specific to the Action, audits, translation, reproduction, insurance, etc. ); q Charges for trans-national financial transactions. . .
Eligible Indirect Costs (Overheads) The indirect costs incurred in carrying out the action may be eligible for flat-rate funding fixed at not more than 7 % of the total eligible direct costs.
Ineligible Costs q Taxes, including value added taxes (VAT can be eligible cost); q Customs and import duties, or any other charges; q Purchase of land or buildings, except where necessary for the direct implementation of the action, in which case ownership must be transferred to the final beneficiaries and/or local partners, at the latest by the end of the action; q Fines, financial penalties and expenses of litigation; q Operating costs; q Second hand equipment; q Bank charges, costs of guarantees and similar charges; (these costs can be eligible)
Ineligible Costs q Conversion costs, charges and exchange losses associated with any of the component specific Euro accounts, as well as other purely financial expenses; q Contributions in kind; q Any leasing costs; q Depreciation costs; q Debts and debt service charges; q Provisions for losses or potential future liabilities; q Interest owed; q Costs declared by the beneficiary and covered by another action or work programme; q Credits to third parties.
Budget for the Action Total of 7 worksheets: § Joint budget § 3 blue worksheets for applicant 1 – budget, budget justification and sources of funding § 3 red worksheets for applicant 2 – budget, budget justification and sources of funding § Budget table is separated on “All Year” and “Year 1” columns
1. Human Resources Staff engaged in project implementation full time (8 hours) State real gross salary amounts. Person e time in ngaged 50% o Instruc project imple f working ti m 50% x on for correc entation. 6 mon ths = 3 t calculation : co salarie mplete gross s.
1. Human Resources q q q Salaries of the team members from the organization of the applicant and/or partners as well as persons engaged based on “Labor contract” are presented under heading 1. “Human Resources”; All costs of external experts need to be presented in heading 5. “Other costs/services” in a way that it can be clearly seen what activity they are connected to (publications, seminars, etc. ) Under 1. 2. Salaries (gross, expatriate/international staff) are bugeted for employees who come from other countries and are strictly connected for specific project activities, and not for a project as a whole
1. 3 Per diems Persons who are not project team members can get per diems (for example engaged trainers) within the item 1. 3. 3 Seminar conference participants. From this budget items, participants’ per diems can not be paid, because their costs are real and paid from 5. 7 Abroad per diems paid to the staff engaged in project implementation
1. 3 Per diems q Per diems need to be separated to those planed for inland travel and those planed for travel abroad; q Total per diem costs can not exceed maximum EU amounts; maximum EU per diem amounts can be found on the web site: http: //ec. europa. eu/europeaid/work/procedures/implementation/per_die ms/index_en. htm q It is very difficult to obtain maximum “EU per diem rates”, therefore it is recommended to calculate per diems as it is usually done in your organization, in accordance to the national legislation.
2. Travel Break travels in groups: per countries and means of transportation Costs are eligible only for economic class of transport. Where possible, use “Per km” as calculation unit
3. Equipment Separate budget items by type of equipment Before the budgeting, conduct market research Only costs of the equipment/supplies purchased/rented for the entire duration of the project. Costs related to a specific event are under 5. 7 Think about the units suitable for cost calculation
4. Local office Office costs are listed within this budget item only if new office is open for project implementation needs If it is about already existing office, than those costs are listed in budget item 10. Administrative costs - as indirect costs If you use unit “Per month” for office costs calculation, think of separation of the winter and summer seasonal costs
5. Other costs, services 5. 1 Costs of publications-list unit price and provide justification 5. 5 Translation, interpreters - separate on written and verbal translation 5. 3 Audit costs – mandatory if the project lasts for more than 12 months, and total project value exceeds 100 000 EUR (2 -3 %) Costs of financial services and bank fees 5. 7 Costs related to participation, organization of the seminars 5. 8 Project visibility – means reserved for project promotion
6. Other: Only costs that can not fit in any other budget item 8. Contingency reserve (max 5%). Can be used only with writen approval. 10. Administrative costs are eligible if they are not listed under some other budget item
Budget Justification Expenses Clarification of a budget line Justification of expenses estimation 1. 1 Project manager will lead the project team – organize meetings, direct activities and co-ordinate activities of whole project team Gross salary of project manager is 700 Euro/month. With project duration of six months it amounts to 4. 200 Euro. This cost is calculated based on real cost in our organization for this position. 1. 1. 1. 2 Project coordinator will be in charge for coordination or cross border partners activities Gross salary of project coordinator is 600 Euro/month. With project duration of six months it amounts to 3. 600 Euro. This cost is calculated based on real cost in our organization for this position. 1. 1. 1. 3 PR officer is in charge for communication with targeted public and promotion of project values in media on both sides of the border Gross salary of PR officer is 400 Euro/month. With project duration of six months it amounts to 2. 400 Euro. This cost is calculated based on. . . 1. 1. 1. 4 Accountant – 50% working time Accountant will be provided by the Municipality to commit 50 % of his time to accounting, payments, documentation preparation as well as preparation or the financial project reports. Gross salary of accountant is 200 Euro/month. With project duration of six months , and his engagement of 50 % of working time, it amounts to 600 Euro. This cost is calculated based on. . . 1. HUMAN RESOURCES 1. 1 Salaries 1. 1. 1 Personnel engaged on a project
Sources of Funding Co mi -fina nim nc um ing 15 % ion m t u rib ximu t n Co t ma gh 5% 8 sou
Budget Formulation – Advices q q q Original Form should be used – do not erase items or formulas; if necessary insert, additional items; If a project is longer than one year, fill in both columns for “All Years” and “Year 1” of implementation; Number each item – add sub-items if necessary; Units have to be used adequately; Each budget item, number of units and unit cost has to be explained in budget justification sheet; Amounts should be rounded to nearest Euro cent
Advice for successful project q q q Project has to be realistic and to address specific problem; Project has to have added value to it; Project should not cover existing activities; Project has to be clearly placed under certain measure and priority of the Programme, otherwise it can be rejected; Implementation or larger parts of the project activities should not be subcontracted; It is important to have good and reliable partner and real partnership;
Advice for successful project q q q It is the best to look for partners in similar institutions (similar activities and sizes); Project has to have realistic partnership and realistic budget; Description/justification of the budget should provide detailed picture of the envisaged costs; Check whether the amount of grant requested comply with the minimum and maximum for selected measure; Information presented in the proposal should be similar in all of the parts of the application form.
Contacts Joint Technical Secretariat Nemanjina 52, 31000 Užice Tel/fax: +381 31 512 394 E-mail: office@srb-bih. org Web: www. srb-bih. org Antenna Tuzla Turalibegova bb TC “Pasage”, 75000 Tuzla Tel/fax: +387 35 257 365 E-mail: danijela. konjic@srb-bih. org Web: www. srb-bih. org
- Slides: 70
