INTRODUCTORY MICROSOFT WORD Lesson 5 Formatting Paragraphs and

INTRODUCTORY MICROSOFT WORD Lesson 5 – Formatting Paragraphs and Documents Microsoft Office XP: Introductory Course 1 Pasewark & Pasewark

Objectives Word - Lesson 5 l 2 l l l Set the margins of a document. Align text. Adjust indents and line spacing. Change vertical alignment. Use Click and Type. Set and modify tabs. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Objectives Word - Lesson 5 l 3 l l Apply bullet and numbering formats. Create an outline numbered list. Sort text. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Terms Used in This Lesson Word - Lesson 5 l 4 l l Alignment Bullet Indent Leader Line spacing l l l Margins Outlined numbered list Sorting Tabs Vertical alignment Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 5 Margins l l Margins – blank areas around the top, bottom, and sides of a page. To change the margin settings, choose Page Setup on the File menu and click the margins tab. See Figure 5 -1 in student book, Page Setup dialog box 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark

Aligning Text Word - Lesson 5 l 6 l Alignment – position of text between the margins. There are four ways to align text – left-aligned, centered, right-aligned, and justified. See Figure 5 -2 in student book, Text alignment Microsoft Office XP: Introductory Course Pasewark & Pasewark

Aligning Text Word - Lesson 5 l 7 Choose Paragraph on the Format menu or click the alignment buttons on the Formatting toolbar. See Figure 5 -4 in student book, Alignment buttons Microsoft Office XP: Introductory Course Pasewark & Pasewark

Changing Indents Word - Lesson 5 l l l Indents – space between the text and a document’s margin. Indent text using the indent markers on the horizontal ruler. Types of indent markers – – – 8 First-line indent marker Left indent marker Hanging indent marker Right indent marker Microsoft Office XP: Introductory Course See Figure 5 -5 in student book, Indent markers Pasewark & Pasewark

Line Spacing Word - Lesson 5 l 9 l l Line Spacing – amount of space between lines of text. Choose Paragraph on the Format menu, select the Indents and Spacing tab, and make changes in the Line spacing box. Click the Line Spacing button on the Formatting toolbar. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Vertical Alignment Word - Lesson 5 l 10 l l Vertical alignment – positioning of text between the top and bottom margins of a page. Choose Page Setup on the File menu and select the Layout tab. Click the down arrow on the Vertical Alignment box and choose Top, Center, Justified, or Bottom. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 5 Vertical Alignment 11 See Figure 5 -10 in student book, Layout tab in the Page Setup dialog box Microsoft Office XP: Introductory Course Pasewark & Pasewark

Click and Type Word - Lesson 5 l 12 l Click and Type – inserts text in a blank area of a document so text does not have to be positioned manually. Double-click in the document where text is to be inserted. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Setting Tab Stops Word - Lesson 5 l 13 l Tabs – mark the place where the insertion point will stop when the Tab key is pressed. Text alignment can be set with decimal, left, right, or center tab stops. See Figure 5 -11 in student book, Types of tabs Microsoft Office XP: Introductory Course Pasewark & Pasewark

Bulleted and Numbered Lists Word - Lesson 5 l 14 l Bullet – small character that appears before an item in a list. Click the Bullets button or the Numbering button on the Formatting toolbar and key a list. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Outlined Numbered List Word - Lesson 5 l 15 l l Outlined numbered list – a list with two or more levels of bullets or numbering. Choose Bullets and Numbering on the Format menu and select the Outlined Numbered tab. As you key, click the Increase Indent button and Decrease Indent button to build a multilevel list. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Sorting Text Word - Lesson 5 l 16 l Sorting – arranges a list of words in ascending or descending order. Choose Sort on the Table menu and the Sort Text dialog box appears. See Figure 5 -18 in student book, Sort Text dialog box Microsoft Office XP: Introductory Course Pasewark & Pasewark

Summary Word - Lesson 5 l 17 l l Margins are blank areas around the top, bottom and sides of a page. Text can be left-aligned, centered, rightaligned, or justified. Text can be indented from the left margin, the right margin, or from both the left and right margins. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Summary Word - Lesson 5 l 18 l l Line spacing is the amount of space between lines of text, such as single-spacing or double -spacing. Click and Type allows text to be inserted into a blank area of a document. Text can be aligned with decimal, left, right, or centered tabs. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Summary Word - Lesson 5 l 19 l l Use the Bullets and Numbering buttons to create bulleted or numbered lists. Outlined numbered lists contain two or more levels of text. Text can be sorted in ascending or descending order. Microsoft Office XP: Introductory Course Pasewark & Pasewark