INTRODUCTORY MICROSOFT WORD Lesson 1 Word Basics Microsoft

INTRODUCTORY MICROSOFT WORD Lesson 1 – Word Basics Microsoft Office XP: Introductory Course 1 Pasewark & Pasewark

Objectives Word - Lesson 1 l l l l 2 Create a new document. Understand the four ways to view your document on the screen. Identify the parts of the Normal view screen. Enter text. Navigate through a document. Save a document. Locate and open an existing document. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Objectives Word - Lesson 1 l 3 l l Preview a document. Print in landscape orientation. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Terms Used in This Lesson Word - Lesson 1 l 4 l l l Landscape orientation Normal view Portrait orientation Print preview l l l Task pane Word processing Word wrap Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 1 Word Processing 5 l l Word Processing – the use of computer software to enter and edit text. With word processing software such as Word, documents such as letters and reports can be easily created and edited. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Four Ways to View a Document Word - Lesson 1 l 6 l l l Normal view – simplified layout of the page so you can quickly key, edit, and format text. Web Layout view – shows how a document will look when viewed as a Web page. Print Layout – shows how a document will look when it is printed. Outline view – displays headings and text in outline form. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 1 Understanding the Normal View Screen 7 Item Function Standard toolbar Contains buttons for tasks such as printing and opening documents. Formatting toolbar Contains buttons for changing character and paragraph formatting. Ruler Used to change indents, tabs, and margins. End-of-file-marker Shows the end of the document. Insertion point Shows where text will appear when you begin keying. View buttons Allow you to change views quickly. Status bar Indicates what portion of the document is shown on the screen, the location of the insertion point, and the status of certain Word features. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 1 Identifying the Parts of a Normal View Screen 8 See Figure 1 -1 in student book, Document in Normal View Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 1 Navigating Through a Document 9 PRESS TO MOVE THE INSERTION POINT Right arrow Right one character Left arrow Left one character Down arrow To the next line Up arrow To the previous line End To the end of the line Home To the beginning of a line Page Down To the next page Page up To the previous page Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 1 Navigating Through a Document 10 PRESS TO MOVE THE INSERTION POINT Crtl+right arrow To the next word Crtl+left arrow To the previous word Ctrl+End To the end of the document Crtl+Home To the beginning of the document. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Saving a File Word - Lesson 1 l 11 l Save As – Use Save As when saving a file for the first time, saving a file using a different name, or saving a file to a new location. Choose Save As on the File menu and the Save As dialog box appears. Save – After you have already saved a file, choose Save on the file menu or the Save button on the Standard toolbar. This will update the file, but does not open the Save As dialog box. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Opening a Document Word - Lesson 1 l 12 To open an existing document, choose Open on the File menu or click the Open button on the Standard toolbar. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 1 Print Preview 13 l l Print Preview - allows you to view a document as it will appear when it is printed. Choose Print Preview on the File menu or click the Print Preview button on the Standard toolbar. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Printing a Document Word - Lesson 1 l 14 l To print a document, choose Print on the File menu. The Print dialog box will appear. You can also click the Print button on the Standard toolbar or on the Print Preview toolbar. The Print dialog box will not appear. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 1 Print Dialog Box 15 See Figure 1 -8 in student book, Print dialog box Microsoft Office XP: Introductory Course Pasewark & Pasewark

Page Orientation Word - Lesson 1 l 16 l l Portrait orientation – documents are longer than they are wide. Landscape orientation – documents are wider than they are long. To change the orientation of a document, choose Page Setup on the File menu. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Word - Lesson 1 Page Orientation 17 See Figure 1 -9 in student book, Portrait orientation Microsoft Office XP: Introductory Course See Figure 1 -10 in student book, Landscape orientation Pasewark & Pasewark

Summary Word - Lesson 1 l 18 l Word is a word processing program used to create documents such as letters, memos, forms, reports, and even Web pages. You can view the document screen in Normal view, Web layout view, Print Layout view, and Outline view. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Summary Word - Lesson 1 l 19 l The key elements of the Normal view screen are the Standard and Formatting toolbars, ruler, end-of-file marker, insertion point, view buttons, and status bar. The insertion point can be placed anywhere within the document using the keyboard or mouse. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Summary Word - Lesson 1 l 20 l l The word wrap feature automatically wraps words around to the next line if they will not fit on the current line. The first time you save a document, the Save As dialog box appears. Locate and open existing documents through the Open dialog box. Microsoft Office XP: Introductory Course Pasewark & Pasewark

Summary Word - Lesson 1 l 21 l l Print Preview allows you to view a document as it will appear when printed. Print a document by choosing Print from the File menu or by clicking the Print button on the Standard toolbar. Use the Page Setup dialog box to change the page orientation. Microsoft Office XP: Introductory Course Pasewark & Pasewark