Introduction to WSDOTs Project Management Process Industry Standards

Introduction to WSDOT’s Project Management Process

Industry Standards A set of proven tools available to help project managers and teams define, execute, and deliver projects more effectively. Plan the Work Initiate & Align Plan the Work Endorse the Plan Work the Plan Transition & Close

WSDOT Mission Statement Our mission is to keep people and business moving by operating and improving the state’s transportation systems vital to our taxpayers and communities.

p i h s r e d Lea y t i l i b a t n u o c c A & y r e Deliv WSDOT Management Principles Business Practices Safety Environmental Responsibility Excellence and Integrity Communications www. wsdot. wa. gov/accountability/mgmtprinciples. htm

Project Delivery Accountability WSDOT

Project Management • Tools • Techniques • Knowledge • Skills

Project Management Areas of Management Expertise Project Body of Knowledge Application Area Knowledge, Standards, & Regulations Interpersonal Skills General Management Knowledge & Skills Understanding the Project Environment PMBOK, Third Edition

Project Management Implementation and Training Timeline 2000 2001 2002 Develop ed MPD Process 2003 Develop ed CEVP® PDIS goes Live 2004 Develop ed CRA Process Formalized Project Control and Reporting Training Begin MPD Intro to Project Scheduling & PS 8 Intro to PDIS Managin g Projects w/PDIS Project Analysis & Reporti ng PDIS for Specialt y Groups

JLARC Review (Joint Legislative Audit & Review Committee) Management Recommendations 1. Extend the application of MPD, PDIS, & P 3 e 2. Develop a work plan & schedule for implementing Gannett Fleming recommendations. 3. Assess current information systems 4. Cost Risk Estimating & Management (CREM) www. wsdot. wa. gov/Projects/Project. Mgmt/

Project Management Task Force • Region & HQ Representation • Improve our Project Management Process • Make it more scalable • Provide tools & templates Result: Project Management Online Guide Executive Order

What’s it say? By this executive order all phases of Washington State Department of Transportation capital transportation projects are to be delivered consistent with the principles and practices of our project management process as defined http: //www. wsdot. wa. gov/Projects/Project. Mgmt (Available July 1, 2005)

Project Management Process Initiate & Align • Project Description • Team Mission/ Assignment • Major Milestones • Boundaries • Team Identification • Roles & Responsibiliti es • Measures of Success • Operating Guidelines Plan the Work Endorse the Plan • Project Team Commitment • Management Endorsement • Work Breakdown Work Structure the Plan (WBS) / Master Deliverables List (MDL) • Managing • Task Planning Scope, Schedule & Scheduling & Budget • Manage Risks • Risk Planning • Manage • Communicatio Change n Plan • Communicate • Change • Progress Management • Issues Plan • Lessons • Quality Learned (QA/QC) Plan • Transition & Closure Plan Continuous Communication Transition & Closure • Implement Transition Plan • Review Lessons Learned • Reward & Recognize • Archive

WSDOT Project Management Process • Responsibility • Who • Steps • Outcomes/Products

Key terms: Project A temporary endeavor undertaken to create a unique product, service, or result. PMBOK Guide, 2000 edition

Key terms: Project Management Plan A formal, approved document used to guide both project execution and project control. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among stakeholders, and document approved scope, cost, and schedule baselines. A project plan may be summary or detailed. PMBOK Guide, 2000 edition

Level of Effort vs. Time Plan the Work the Plan LEVEL OF EFFORT 10% + 90 % + Work the Plan the Work Initiate & Align Endorse Close TIME

Iterative Process Level of Effort “concept” “completion” Work the Plan the Work Initiate & Align Endorse Close Time Work the Plan the Work Initiate & Align Endorse Scoping Plan the Work Close Initiate & Align Endorse Work the Plan the Work Close Pre-Construction Initiate & Align Endorse Work the Plan Close Construction

SC ET HE DU DG BU LE What are the 3 essential elements of a project? SCOPE The Scope, Schedule, Budget or “Trade-off” triangle is a “link and pin” truss where every side must remain connected.

Project Management Online Guide http: //www. wsdot. wa. gov/Projects/Project. Mgmt/

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