Introduction to Sponsored Programs Who Are We What

Introduction to Sponsored Programs Ø Ø Ø Who Are We? What Do We Do and Why? Where To Find Us? When To Reach Out Resources

Who Are We? Sponsored Programs is the Office officially authorized to submit proposals and accept awards on behalf of Boston University. Sponsored Programs specializes in assisting faculty and administrators in proposal review and submission, award negotiation and acceptance, and University policies and procedures. Sponsored Programs is the coordinating office for all pre-award and non-financial post-award needs. 2

Organizational Chart Associate Vice President Director Pre-Award Services Associate Director Team A Director Research Operations, Analytics & Systems Director Industry Contracting Associate Director Subcontracts Associate Director Team B Associate Director Team C 3 Director Special Projects, Policy & Process

What Do We Do and Why? Ø Pre-Award Services Ø Research Operations, Analytics & Systems Ø Industry Contracting Ø Outgoing Subcontracts Ø Special Projects, Policy & Process 4

Pre-Award Services ØProposal review and submission ØNegotiate terms and conditions ØInterpret policy and guidelines ØCustomer service support for the research community ØInstitutional signing official 5

Research Operations, Analytics & Systems Ø Responsible for the aggregation and presentation of Sponsored Programs data for a variety of departments within the University. Ø Provides Kuali system support and maintenance for the Sponsored Programs Department. Ø Acts as the liaison between Sponsored Programs and IS&T. Ø Supports the operation of the proposal and award workflow process. Ø Manages administrative tasks for the Sponsored Programs Department. 6

Industry Contracting Manage the negotiation and execution of: Ø Clinical Trials Ø Memorandum of Understanding (MOU) Ø Confidentiality Agreements (CA) Ø Data Use Agreements (DUA) Ø Sponsored Research Agreements Ø Industry Agreements 7

Outgoing Subawards Responsible for issuance of outgoing subawards under sponsored awards to BU, including Ø Subrecipient prequalifying review Ø Preparation of original Subaward Agreement and all subsequent Amendments in accordance with terms of prime award Ø Negotiation with Subrecipient Ø Federal subaward reporting (FFATA) as applicable 8

Special Projects, Policy & Process Ø Ensure Sponsored Programs is cognizant of sponsor updates, regulations and broad research administration trends. Ø Recommend and follow up on communication, process, policy and system needs emerging from these updates. Ø Coordinate with Sponsored Programs staff to ensure information is shared, understood and that we are in compliance with changes. Ø Lead initiatives requiring coordination with other offices (Post Award Financial Operations, Controller, Information Systems, Compliance, etc. ) Ø Serve as mentor and subject matter expert within Sponsored Programs and serve as subject matter expert for inquiries from external offices. 9

When To Reach Out/FAQs Leaving this slide open for further feedback from SP staff or ACRA 10

Resources Ø BU Research - http: //www. bu. edu/research/ Ø Research Support - http: //www. bu. edu/researchsupport/ 11

Where To Find Us? Ø Pre-Award Services – ospera@bu. edu (617) 353 -4365 ØIndustry Contracting – industry@bu. edu Ø Subcontracts – Subawards@bu. edu 25 Buick Street Hours of Operation 9 AM – 5 PM 12