Introduction to Share Point Site Administration at Computershare

Introduction to Share. Point Site Administration at Computershare Carey Bates and Joan Thomas Info. Dev, Shelton December 2005 1

Agenda • • 2 Overview (Demo) of Share. Point Terminology Lesson Creating with Share. Point Role(s) of an Administrator Front Page and Share. Point Customizing Your Site Workshop Sharing Share. Point Tips

Overview of Share. Point – – Sites • Overview of Navigational Buttons • Highlight 3 sites (Development , Info. Dev, and PM) Subweb Overview • Each of our sites is a subweb of the main portal • When a new site is created, roles and rights are assigned • When using same rights as parent, all users from the top-level site are authenticated to the subweb – – 3 Convention used: AMERICASsmithj Basic Navigation • Review of storage (document libraries) • Lists

Terminology Lesson – – Main Site • Navigational Buttons • Announcements Discussion Boards • – – 4 Used by teams to communicate (i. e. , Development's Code Base) and share ideas. Lists • Created to organize information (i. e. , a list of links) • The Contacts component is a customized list Document Libraries • Created for projects or teams that want to post documents • Typically, document libraries are organized by project or team.

Creating with Share. Point – Creating a Site (Subweb) Using the following URL, I am going to create these items in Share. Point: http: //nact. americas. cshare. net/Dev/Information%20 Development%20%20 Transcentive/Training%20 Play%20 Room/ Adding a subweb 1. Managing Users 2. Assigning Roles 3. Adding Document Libraries 5

Role(s) of an Administrator – Posting Information • Announcements • Creating Views (handout) – – Setting Up Users • – Document libraries for file storage – Front-end pages for organizing information – Example: Info. Dev's Front-end page for TWP Making Changes • 6 Assigning roles and rights Site Organization • – Development Site - Hydrogen Project Link Administrator privileges

Front Page and Share. Point – – – 7 Basic Overview • Use of Front Page as an HTML editing tool • Use of menus • Use of code Folder Structure • Overview of folder structure at site level • Default. htm • Graphics storage and referencing Functionality • Inserting Rows and Columns • Inserting Web Components • Adding Images • Adding a New Link

Customizing Your Site – Use of Front-end pages – Use of Components (i. e. , Lists) to organize a page – Use of Layout Tables in Front page (recommended formatting) – Adding graphics – Customizing and creating views 8

Workshop – 15 minute session on creating a front-end page using the following URL: http: //nact. americas. cshare. net/Dev/Information%20 Develop ment%20 -%20 Transcentive/Training%20 Play%20 Room/ – Ask Questions – Links and references to Share. Point doc/reference material are available on the Info. Dev portal page. 9

Share. Point Tips – Group Discussion: • How will your group use Share. Point? • What people in your group will most likely use the various functions? • Which ones? 10