Introduction to Operational Planning Key Concepts Methods Thursday

Introduction to Operational Planning Key Concepts & Methods Thursday, 29 July 2009

Contents Ø Ø Operational Planning Games-time Period Operational Planning Process Functional Ops Plan (FOP) Draft v 1 Ø Content Ø Process Ø Decision - Making

Operational Planning Plan everything that is needed to operate the Games Ø Services (Function Operations) (Workforce) Ø Staff “The Four S’s” (FF&E, Technology) Ø Stuff Ø Space (Overlay) Functional Operational Planning Venue Operational Planning “ 2 Major Planning Streams”

Games-time Period The period the GOC offers services to external clients 20 June – 6 July 2011 For a few functions, there are exceptions to this rule, i. e. Torch Run SOV Opens – Arrival of first delefations Opening Ceremony Closing Ceremony SOV Closes – Last delegations departed Host Town Program begins End Start June 20 June 22 June 26 4 July 6 July

Games Planning Process 2009 2010 3 4 1 2 Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun FUNCTIONAL OPS PLANNING FUNCTIO NAL OPERATI NG PLAN x ? ? – DRAFT TEST EVENTS FUNCTIONAL OPERATING PLAN x ? ? – V 1 MODEL VENUE OPERATING x 1 FUNCTIONAL OPERATING PLAN x ? ? – FINAL VENUE OPERATING PLAN V 1 x ? Replicate Model Venue Ops Plan x ? venues VENUE OPERATING PLAN x ? FINAL Games Time Period TEST EVENTS PLANNING VENUE OPS PLANNING 2011

FOPs/Drafts v 1 - Content Ø Scope • What activities/Services offered (including to whom) • Where • How • When • Whose involved • Planning Assumptions • TEs activities scope Ø Resources/Timelines Update

FOPs/Drafts v 1 - Process

FOPs/Drafts v 1 - Decision Making Core Planning Team Ø Ø Ø Ø Planning HR VOL Finance Venues/Test Events Games Services Technology NSE (Host Town Program) Senior Management Ops group President ED EC

Issues & Actions Ø Define gaps on key functional representatives i. e. Delegation Services and propose solution on how to proceed in particular the Delegation Services responsible must come on board asap Ø Ensure all venue locations are finalised no later than 15 October 2009 Ø Planning should develop in cooperation with the relevant FAs -prior starting the process, in September 2009 - terminology, acronyms, list of venues, FAs, sports, clients, etc. Ø Add to the content planning assumptions - DONE Ø Communicate to SOI changes on GA on FOP v 2 Ø Develop games time proposed organisational structure Ø Decide on language to be used for the development of documents Ø Validates for budget revisions and define GOC’s President’s needs of information Ø Add NSE representative on the Core Planning Team (HTP) - DONE

Issues & Actions Ø TEs assumptions defined in the TEs concept of ops to be used as a base Ø The term “Resources” means, Budget, staffing, Technology equipment, FF&E.