Introduction to Microsoft Office 2010 Microsoft Office 2010

Introduction to Microsoft Office 2010 • Microsoft Office 2010 is the newest version of Microsoft Office, offering features that provide users with better functionality and easier ways to work with the various files they create – Microsoft Word 2010 – Microsoft Power. Point 2010 – Microsoft Excel 2010 – Microsoft Access 2010 – Microsoft Outlook 2010 Office 2010 and Windows 7: Essential Concepts and Skills 1

Introduction to Microsoft Office 2010 – Microsoft Publisher 2010 – Microsoft One. Note 2010 – Microsoft Info. Path 2010 – Microsoft Share. Point Workspace 2010 – Microsoft Communicator – Microsoft Web Apps Office 2010 and Windows 7: Essential Concepts and Skills 2

Starting a Program Using the Start Menu • Click the Start button on the Windows 7 taskbar to display the Start menu • Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list • If the program you wish to start is located in a folder, click or scroll to and then click the folder in the All Programs list to display a list of the folder’s contents • Click, or scroll to and then click, the program name in the list to start the selected program Office 2010 and Windows 7: Essential Concepts and Skills 3

Starting a Program Using the Start Menu Office 2010 and Windows 7: Essential Concepts and Skills 4

Maximizing a Window • Click the Maximize button next to the Close button on the window’s title bar to maximize the window Office 2010 and Windows 7: Essential Concepts and Skills 5

The Word Document Window, Ribbon, and Elements Common to Office Programs Office 2010 and Windows 7: Essential Concepts and Skills 6

Displaying a Different Tab on the Ribbon • Click a tab on the Ribbon to display it Office 2010 and Windows 7: Essential Concepts and Skills 7

Minimizing, Displaying, and Restoring the Ribbon • Click the Minimize the Ribbon button on the Ribbon to minimize the Ribbon • Click Home on the Ribbon to display the Home tab • Click Home on the Ribbon to hide the groups again • Click the Expand the Ribbon button on the Ribbon to restore the Ribbon Office 2010 and Windows 7: Essential Concepts and Skills 8

Minimizing, Displaying, and Restoring the Ribbon Office 2010 and Windows 7: Essential Concepts and Skills 9

Displaying and Using a Shortcut Menu • Right-click the Quick Access Toolbar to display a shortcut menu that presents a list of commands related to the Quick Access Toolbar • Click Show Quick Access Toolbar Below the Ribbon on the shortcut menu to display the Quick Access Toolbar below the Ribbon • Right-click the Quick Access Toolbar to display a shortcut menu • Click Show Quick Access Toolbar Above the Ribbon on the shortcut menu to return the Quick Access Toolbar to its original position Office 2010 and Windows 7: Essential Concepts and Skills 10

Displaying and Using a Shortcut Menu Office 2010 and Windows 7: Essential Concepts and Skills 11

Customizing the Quick Access Toolbar • Click the Customize Quick Access Toolbar button to display the Customize Quick Access Toolbar menu • Click the command you wish to add to the Quick Access Toolbar Office 2010 and Windows 7: Essential Concepts and Skills 12

Entering Text in a Document • With a blank document open in Microsoft Word, type the text you wish to add • Press the ENTER key to move the insertion point to the beginning of the next line Office 2010 and Windows 7: Essential Concepts and Skills 13

Creating a Folder • Open the H drive with your name • Click the New folder button on the toolbar to display a new folder icon with the name, New folder, selected in a text box • Type the desired folder name, and then press the ENTER key Office 2010 and Windows 7: Essential Concepts and Skills 14

Creating a Folder Office 2010 and Windows 7: Essential Concepts and Skills 15

Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder • Double-click the desired folder to display its contents and display a black arrow to the left of the folder icon • Double-click the folder identifying your class to collapse the folder Office 2010 and Windows 7: Essential Concepts and Skills 16

Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder Office 2010 and Windows 7: Essential Concepts and Skills 17

Switching from One Program to Another • Point to the program button on the taskbar to see a live preview of the window • Click the program button or the live preview to make the program associated with the program button the active window Office 2010 and Windows 7: Essential Concepts and Skills 18

Saving a File in a Folder • Click the Save button on the Quick Access Toolbar to display the Save As dialog box • Type the file name in the File name text box. Do not press the ENTER key after typing the file name • If the navigation pane is not displayed in the dialog box, click the Browse Folders button to expand the dialog box • Scroll to display the location to which you wish to save the file • Expand drives and folders as necessary to locate the desired save location, and then double-click the folder in which you wish to save the file • Click the Save button Office 2010 and Windows 7: Essential Concepts and Skills 19

Saving a File in a Folder Office 2010 and Windows 7: Essential Concepts and Skills 20

Minimizing and Restoring a Window • Click the Minimize button on the program’s title bar to minimize the window • If necessary, click the program button on the taskbar to restore the minimized window Office 2010 and Windows 7: Essential Concepts and Skills 21

Changing the Screen Resolution • Right-click an empty area on the Windows 7 desktop to display a shortcut menu that displays a list of commands related to the desktop • Click Screen resolution on the shortcut menu to open the Screen Resolution window • Click the Resolution button in the Screen Resolution window to display the resolution slider • If necessary, drag the resolution slider to the desired screen resolution • Click an empty area of the Screen Resolution window to close the resolution slider • Click the OK button to change the screen resolution • Click the Keep changes button to accept the new resolution Office 2010 and Windows 7: Essential Concepts and Skills 22

Changing the Screen Resolution Office 2010 and Windows 7: Essential Concepts and Skills 23

Quitting an Office Program with One Document Open • Click the Close button on the right side of the program’s title bar • If necessary, save changes to the document Office 2010 and Windows 7: Essential Concepts and Skills 24

Starting a Program Using the Search Box • Click the Start button on the Windows 7 taskbar to display the Start menu • Type the program name as the search text in the ‘Search programs and files’ text box • Click the desired program name in the search results to start the program Office 2010 and Windows 7: Essential Concepts and Skills 25

Starting a Program Using the Search Box Office 2010 and Windows 7: Essential Concepts and Skills 26

Creating a New Office Document from the Backstage View • Click File on the Ribbon to open the Backstage view • Click the New tab in the Backstage view to display the New gallery • Click the Create button in the New gallery to create a new Office document Office 2010 and Windows 7: Essential Concepts and Skills 27

Creating a New Office Document from the Backstage View Office 2010 and Windows 7: Essential Concepts and Skills 28

Closing an Office File Using the Backstage View • Click File on the Ribbon to open the Backstage view • Click Close in the Backstage view to close the open file without quitting the active program Office 2010 and Windows 7: Essential Concepts and Skills 29

Opening a Recent Office File Using the Backstage View • Click File on the Ribbon to open the Backstage view • Click the Recent tab in the Backstage view to display the Recent gallery • Click the desired file name in the Recent gallery to open the file Office 2010 and Windows 7: Essential Concepts and Skills 30

Opening a Recent Office File Using the Backstage View Office 2010 and Windows 7: Essential Concepts and Skills 31

Creating a New Blank Office Document from Windows Explorer • In Windows Explorer, display the folder in which you want to create the new Office document • Right-click an open area in the right pane of the folder window to display a shortcut menu • Point to new on the shortcut menu to display the New submenu • Click the document type you wish to create on the New submenu • Type the desired file name in the text box, and then press the ENTER key Office 2010 and Windows 7: Essential Concepts and Skills 32

Creating a New Blank Office Document from Windows Explorer Office 2010 and Windows 7: Essential Concepts and Skills 33

Starting a Program from Windows Explorer and Opening a File • Display the folder window containing the file you wish to open • Right-click the file icon or file name to display a shortcut menu • Click Open on the shortcut menu to open the selected file in the program used to create the file Office 2010 and Windows 7: Essential Concepts and Skills 34

Saving an Existing Office Document with the Same File Name • Click the Save button on the Quick Access Toolbar to overwrite the previously saved file Office 2010 and Windows 7: Essential Concepts and Skills 35

Opening an Existing Office File • Click File on the Ribbon to open the Backstage view • Click Open in the Backstage view to display the Open dialog box • Navigate to the location of the file to be opened • Click the file to be opened to select the file • Click the Open button to open the selected file and display the opened file in the current program window Office 2010 and Windows 7: Essential Concepts and Skills 36

Opening an Existing Office File Office 2010 and Windows 7: Essential Concepts and Skills 37

Renaming a File • Navigate to the location of the file to be renamed • Right-click the file to be renamed to display a shortcut menu that presents a list of commands related to files • Click Rename on the shortcut menu to place the current file name in a text box • Type the new file name in the text box and then press the ENTER key Office 2010 and Windows 7: Essential Concepts and Skills 38

Renaming a File Office 2010 and Windows 7: Essential Concepts and Skills 39

Moving a File • Navigate to the location of the file to be moved • Display the folder in the navigation pane to which you want to move the file • Drag the file from the right pane to the desired folder in the navigation pane Office 2010 and Windows 7: Essential Concepts and Skills 40

Moving a File Office 2010 and Windows 7: Essential Concepts and Skills 41

Deleting a File • Navigate to the location of the file to be deleted • Right-click the file to be deleted to display a shortcut menu • Click Delete on the shortcut menu to display the Delete File dialog box • Click the Yes button to delete the selected file Office 2010 and Windows 7: Essential Concepts and Skills 42

Deleting a File Office 2010 and Windows 7: Essential Concepts and Skills 43

Opening the Help Window in an Office Program • Click the Office program’s Help button near the upper-right corner of the program window to open the program’s Help window Office 2010 and Windows 7: Essential Concepts and Skills 44

Moving a Window by Dragging • Drag the window title bar to the desired location Office 2010 and Windows 7: Essential Concepts and Skills 45

Resizing a Window by Dragging • Point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow • Drag the bottom border to display more of the active window Office 2010 and Windows 7: Essential Concepts and Skills 46

Obtaining Help Using the ‘Type words to search for’ Text Box • Type the search text in the ‘Type words to search for’ text box at the top of the program’s Help window • Click the Search button arrow to display the Search menu • Select the desired option on the Search menu, and then click the Search button arrow again to close the Search menu • Click the Search button to display the search results • Click the desired link to view the Help document • Click the Home button on the toolbar to clear the search results and redisplay the Help home page Office 2010 and Windows 7: Essential Concepts and Skills 47

Obtaining Help Using the ‘Type words to search for’ Text Box Office 2010 and Windows 7: Essential Concepts and Skills 48

Obtaining Help Using the Help links • Click the desired link on the Help home page to display the associated page Office 2010 and Windows 7: Essential Concepts and Skills 49

Obtaining Help Using the Help Table of Contents • With the program’s Help window open, click the Home button on the toolbar to display the Help home page • Click the Show Table of Contents button on the toolbar to display the Table of Contents pane on the left side of the Help window • Click the desired link to view a list of Help subtopics • Click the desired subtopic to view the associated article Office 2010 and Windows 7: Essential Concepts and Skills 50

Obtaining Help Using the Help Table of Contents Office 2010 and Windows 7: Essential Concepts and Skills 51

Starting Windows Help and Support • Click the Start button on the taskbar to display the Start menu • Click Help and Support on the Start menu to open the Windows Help and Support window • After reviewing the Windows Help and Support window, click the Close button to quit Windows Help and Support Office 2010 and Windows 7: Essential Concepts and Skills 52

Starting Windows Help and Support Office 2010 and Windows 7: Essential Concepts and Skills 53

Chapter Summary • • Perform basic mouse operations Start a program Create folders Save files Change screen resolution Manage files Use Microsoft Windows Help Office 2010 and Windows 7: Essential Concepts and Skills 54

Microsoft Office 2010 Chapter Complete