Introduction to i View and i View Workforce

Introduction to i. View and i. View Workforce Monthly Robert Eaglesham

Context: High level demand • Lord Darzi (‘Our NHS, Our Future’): “Our approach to workforce planning … needs an overhaul” • The Informatics Review: “by April 2009. . . …the Electronic Staff Record must be used to deliver workforce data” • The Operating Framework for 2008/09: “from April 2008, the Data Warehouse fed from the Electronic Staff Record will increasingly be used for strategic workforce planning and monitoring purposes. Trusts should focus on workforce data quality”

Context: Working-level demand • NHS managers asked for good information to help them manage performance and productivity • “Benchmarking Service” requested by NHS stakeholders as a way of making data accessible and comparable

The IC’s Workforce Information Strategy: Making data more timely, frequent and accessible 2008 Workforce numbers and FTE • Annual, 6 months time lag Earnings • 1 month sample each year (c. 50% trusts –using the same payroll system, not very representative) Turnover • Only published once before – comparing successive censuses Sickness Absence • Survey – once every 2 years 2010 Workforce numbers and FTE • Monthly on i. View, 2 months lag • Provisional publication, 3 months lag Earnings • Monthly on i. View • Published quarterly Turnover • Monthly on i. View Sickness Absence • Monthly on i. View • Published quarterly

Introduction to i. View and i. View Workforce Monthly Part 2: i. View

i. View: What is it? An online service for making data more readily available to the NHS. Registered Users can: • generate reports based on a common set of data • access and extract data for their own needs • drill down into areas of further interest • compare performance with their peers The service: • Is accessible via the web (with controlled access) • Has a user-friendly interface • Is free at the point of use

i. View: What’s in there? Currently ‘live’ and available to NHS staff: • Monthly Workforce Data • Annual Workforce Census for England, Wales Census is available on Stats Wales • Estates and Facilities • PCT Prescribing • Kidney Care Patient Transport • Child and Maternity Public Health • Dental Activity • Cancer (head and neck) • Social Care

Introduction to i. View and i. View Workforce Monthly Part 3: i. View Workforce Monthly

i. View Workforce Monthly: What’s in there? • • Staff In Post (Contracted FTE, Headcount, Assignments) Staff Earnings (Total Earnings, Basic Pay) Sickness Absence (FTE Days Available & Lost, Absence Rate) Staff Turnover (Headcount, Joiners, Leavers, Stability Index) which can be broken down further by: • Organisation • Gender • Trust Type • Age • Staff Group • Ethnicity • Job Role • Disability • Area of Work • Religious Belief • Occupation Code • Sexual Orientation • Af. C Band

i. View Workforce Monthly: Who’s it for? • Workforce Information Analysts in NHS Organisations • HR Departments • Finance Departments • ESR Leads • Workforce Planners

i. View Workforce Monthly: Access & Authentication • Workforce & OD Director signs organisation up to i. View Workforce Monthly • NHS Organisations nominate own ‘Authentication Users’ • Authentication Users add/remove users online

Introduction to i. View and i. View Workforce Monthly Part 4: Live Demonstration of i. View

Website and contact details i. View website • www. iview. ic. nhs. uk For IC data and i. View registration queries: • enquiries@ic. nhs. uk • 0845 300 6016 For any questions about what you’ve heard today: • robert. eaglesham@ic. nhs. uk • 0113 254 7039