Introduction to DesignBuild Training Module 1 Logistics Course

Introduction to Design-Build Training Module 1

Logistics • Course Length: Approximately 50 Minutes • Reminder: (any technical reminders with DCS/Webex) • Presentation software functionality • Module Contains Knowledge Check Questions 2

Course Learning Objectives • NAVFAC Design-Build History • Benefits and When to Use Design-Build • NAVFAC Business Management System • NAVFAC Design-Build Processes • NAVFAC Personnel Roles and Responsibilities • Navy DB Documents • Post-Award Processes • Locating and Navigating the Design-Build Master Website 3

NAVFAC Design-Build - History • NAVFAC has been using Design-Build since late 1980’s • 2001: – Developed Navy Design-Build Master RFP documents • 2003: – First DB website had two templates • • RFP Template for MILCON projects Small Project Template • 2009: – Developed new DB website • • • Converted the original RFP documents to a “Standard Template” Developed 9 Facility-Type Specific Model RFP’s Created a DB Document Maintenance Website 4

Benefits/Goals of Design-Build • • • Collaborative Team Encourages Innovation Single Contract – Single Source of Responsibility from Design thru Construction Time Savings – Quicker to allocate project funds – Timely design reviews are critical Reduced Administrative Burden Lower Claims – Contractor Team can often identify a solution without issuing a claim 5

When to use DB – Informal NAVFAC Guidance • Good Candidates for Design-Build – – – Standard Facility Types, such as Barracks, Dining Halls, etc New Construction Simple Renovations with known existing conditions Well-developed Scope of Work or Project Program When Obligation Schedule Demands it • Projects More Appropriate for Design-Bid-Build – – – Complex/unique project program Large number of program elements Renovations where existing conditions are not known Historic preservation projects Highly technical facilities such as laboratories/hospitals User wants a prescriptive design 6

Design-Build Project Team DB Contractor’s A-E DOR Design-Build Prime Contractor NAVFAC IPT Staff ACQ / PM / DM DB Contractor’s Major Subcontractors DB Contractor’s Major Suppliers The Entire Design-Build Project Team End User NAVFAC CIBL Tech Staff NAVFAC FEAD Staff Support Command Project Sponsor 7

NAVFAC Project Team Project Manager (PM) Construction Manager (CM) Design Manager (DM) The NAVFAC DB Project Team Contract Specialist (CS) Project Technical Team Supported Command Engineering Technicians (ET) 8

BMS • NAVFAC’s Business Management System – Documents all NAVFAC processes – Web-Based tool accessible on NAVFAC Portal – BMS are continually being updated • Always a work-in-progress • Allows input for continuous improvement • Review regularly for updates to processes 9

Design-Build and BMS NAVFAC Employees Access BMS from the NAVFAC Portal Intranet Under “e. Tools” BMS Home Page § Links to all Process Groups § Frequently Asked Questions § BMS Tutorial & Intro § How processes are organized § How to submit a CAR 10

BMS DB Processes DB B-1. 4. 1 thru B-1. 4. 6 11

BMS Process Details Outlines “Roles and Responsibilities” Full description of “how to do the work” Links to forms, templates, checklists, laws, policies, regulations, instructions, web sites. Cross-functional knowledge via inter-process links e. g. , Financial Mgt, Acquisition. 12

Design Build – Pre-Award Process • BMS Roles and Responsibilities Matrix unique to DB 13

Design Build – Processes Covered in BMS Sections • BMS Sections for Processes by Procurement Type: Procurement Method BMS Process Section Standard Design-Build, In-House RFP Development B-1. 4. 1 Standard Design-Build, A/E RFP Development B-1. 4. 2 Multiple Award Construction Contract (MACC) Design-Build B-1. 4. 3 Sole Source Design-Build B-1. 4. 4 Small Project Design-Build B-1. 4. 5 14

Design Build – NAVFAC Personnel Roles • Roles and Responsibilities Matrix in BMS Defines responsibilities for Government personnel on DB projects Key NAVFAC Personnel • Project Manager – Responsible for management of project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after award • Design Manager – Manages A/E Contract, or in-house project team, for development of RFP and leads the review effort of DB Team’s design • Construction Manager – Leads project beginning at award through close-out • Engineering Technician – Provides quality assurance during construction with periodic reviews. 15

Knowledge Check #1 16

Knowledge Check #1 1. (True/False) All projects are good candidates for the Design-Build delivery method? False. Several project types are most appropriate for Design-Bid-Build, examples include complex projects, unique projects, and renovation projects where conditions are not known. 2. The BMS Processes can be accessed from which of the following locations? a. Whole Building Design Guide website b. NAVFAC Portal 17

Navy Design-Build Documents/Terms Term Phrase UFC Unified Facility Criteria UFGS Unified Facility Guide Specification ESR Engineering System Requirements PTS Performance Technical Specifications Document Content and Location Design requirements for Architects/Engineers; located on WBDG website Prescriptive Guide Specifications; may be included in Part 5 of RFP, and also are required to be edited and provided by D-B Team Part of Project Program in Part 3 of RFP; outlines the project scope parameters PTS’s are in Part 4 of the RFP; set a minimum standard for the quality and performance of materials/systems 18

NAVFAC Design-Build Master • • NAVFAC Design-Build Master (NDBM) consists of the RFP documents created by the Navy for DB projects NDBM Consists of – – Standard RFP Template Small Project Template • – A simplified and scaled-down RFP, not appropriate for all projects 9 Facility-Type “Model RFP” Templates 19

Facility-Type Model RFP’s 1. Armories 2. Child Development Centers 3. Dining Facilities 4. Entry Control Facilities 5. Fire Stations 6. Fitness Centers 7. Hangars 8. Marine Corps BEQ’s 9. Market Style BEQ’s 20

Navy Design-Build RFP Parts RFP Part 1 Section Title Contract Requirements Description/Content Division 00 Proposal Forms and General Contractual Terms 2 General Requirements Division 01 documents 3 Engineering System Requirements Project Program that outlines the project scope parameters 4 Performance Technical Specifications 5 6 Minimum standards for the quality and performance of materials/systems Prescriptive Specifications Edited UFGS’s to ensure quality or performance of critical project features Attachments Supplementary Information (Surveys, Studies, Soils Reports, etc) 21

D-B-B vs D-B Document Comparison Design-Bid-Build Documents Typical Components of Contract Documents Design- Build Documents Specs, Division 00 Contract Requirements RFP PART 1, Contractual Requirements Specs, Division 01 General Requirements RFP PART 2, General Requirements Drawings and Specs Owners Requirements RFP PART 3, Project Program, Specifications Materials and Systems Requirements RFP PART 4, PTS RFP PART 5, Prescriptive Specs Design Drawings Design Requirements RFP PART 3, Project Program RFP PART 4, PTS Cross References RFP PART 6, Attachments UFC’s 22

Design Criteria (UFC) Design-Bid-Build Documents Owners requirements, Site requirements, codes, Commercial Standards and Government Design Standards (UFCs) are interpreted by the Government hired A/E and included in the Government Design-Build RFP: Owners requirements, site requirements are stated in the RFP and codes, Commercial Standards, and Government Design Standards (UFCs) are referenced in the RFP. Design and Construction Requirements/ Standards Combined in Design 1. Contractual requirements 2. Owners requirements 3. Existing Conditions 4. Materials/ Systems Requirements 5. Commercial Code & Standards 6. Government Design Requirements (UFC) Design/Construction Requirements Stated 1. Contractual requirements 2. Owners requirements 3. Existing Conditions 4. Materials/ Systems Requirements Design Standards Referenced 1. 2. 3 4. 5. Policy UFC, Commercial Code & Standards Discipline Specific UFC Facility Specific UFC Multi-Discipline UFC Procedure UFC 23

Design Criteria (UFC), Example Design Requirement Documents 1. RFP • • 2. Fire Station, Admin, BEQ, Multi-Discipline UFC • 6. UFC 3 -201 -01 – Civil …………………Minimum design slope and size of parking lot, UFAS UFC 3 -201 -02 – Landscape Arch…. Low impact development materials UFC 3 -220 -01 – Geotechnical……. . . Pavement thickness design UFC 3 -501 -01 – Electrical. . . . Minimum parking lot lighting cross-referenced UFC 3 -810 -01 N – Environmental……. Permit requirements Facility Specific UFC…………. . . Function of the parking lot and building • 5. UFC 1 -200 -01/ IBC. . . . Minimum code requirements Discipline Specific UFC • • • 4. PART 3, Project Program. . . . . Program states how many cars need to be parked. PART 6, Attachments…………………. Gives the soil conditions in Soils Report Policy UFC Commercial Codes and Standards • 3. Parking Lot Design Example UFC 4 -010 -01 - ATFP…………………. . Setback distances and parking lot location on site Procedure FC • FC 1 -300 -09 N, Design Procedures. . Site Layout Plan requirements and design deliverables 24

Small Project Design Guidance Category of Work Typical Contract Value Use Small Project Process Small Project DB Process Suitable for: I Any No --- > $4 M No* --- II $750 K - $4 M < $750 K Low-complexity, limited construction trade projects requiring routine designs with Probably (if limited plans & specifications. Routine project construction practices with low schedule meets listed risk. suitability & Typical types of projects include: Singlerequirements design discipline projects such as roof for SPDB) replacements, HVAC replacements, small pump houses, utility enclosures Yes Non-complex III Category III work requires no design and is not design-build IV Category IV work requires no engineering or design and is not design-build 25

Design-Build Criteria Requirements • FC 1 -300 -09 N, Navy and Marine Corps Design Procedures, covers design requirements for Design-Build projects Chapter 11 outlines the processes for preparation of a Design-Build Request for Proposal (RFP) • This Chapter also outlines locations of DB design and construction submittal requirements within an RFP, as well as UFC’s and UFGS’s Chapter 12 outlines the requirements for submitting electronic versions of design deliverables • Design deliverables must meet requirements of both this FC and Part 2 Section 01 33 10. 05 20, Design Submittal Procedures, that is included in the DB RFP • Deliverables must include electronic signatures 26

Knowledge Check #2 27

Knowledge Check #2 1. What are the 3 types of documents that make up the Navy design-Build Master? a. Standard RFP Template b. Model RFP Templates (9 Facility Types) c. Small Project Template 2. (True/False) The Navy-only FC 1 -300 -09 N, Navy and Marine Corps Design Procedures, only covers Design-Bid-Build projects. False. This procedural criteria document covers design requirements for both Design-Build and Design-Bid-Build projects. 28

Design Build – Post Award Process • BMS Post-Award Sections: – – BMS B-1. 4. 6. 1 Post Award Design Management BMS B-1. 4. 6. 2 Schedule for DB Management BMS B-1. 4. 6. 3 Design Build Quality Management BMS B-1. 4. 6. 4 Design Build Technical Submittals 29

Design Build – Post-Award Process • Roles and Responsibilities Matrix in BMS Defines responsibilities for Government personnel on DB projects Key NAVFAC Personnel – Post-Award • Construction Manager – Leads project beginning at award through close-out • Project Manager – Responsible for management of project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after award • Design Manager – leads the review effort of DB Team’s design • Engineering Technician – Provides quality assurance during construction with periodic reviews. See BMS B-1. 4. 6 for Post-Award Processes 30

Design Build - Post Award Process • BMS Roles and Responsibilities Matrix unique to DB 31

Post Award Process - Meetings • Defined within Part 2 Section 01 31 19. 05 20, Post Award Meetings • Design & Construction meetings ARE combined Post Award Kick Off Meeting (PAK) • • Partnering Meeting Contract Administration Scheduling Design Presentation or CDW o Separate meeting or separate day Design QA Meetings • After each design submittal Preconstruction 32

9 / 2 0 2 1 Post Award Process - Meetings • Post Award Kickoff (PAK) Meeting First Meeting after award - NAVFAC CM Leads Attendees: • NAVFAC: CM, ET, Acquisition, DM, PM, Supported Command (client). • Contractor: Project Manager, Design Staff, Superintendent, Quality Control, Scheduler Purpose/Objective: • Opportunity to meet and establish points of contact between Government and Contractor Teams • Discuss and achieve consensus on Ktr’s technical proposal and conceptual design • Discuss project schedule with emphasis on design submittal packages and review periods 33

9 / 2 0 2 1 Post Award Process - Meetings • Concept Design Workshop (CDW) Required for large DB projects Contractor furnishes a qualified facilitator to lead the workshop and provide a CDW report at the conclusion Attendees: • Contractor: PM, Scheduler, Cost Estimator, DOR and design staff, Superintendent, construction QC Mgr, Design QC Mgr • NAVFAC: PM, Design Manager and staff, Construction Manager, Supported Command (client) Purpose/Objective: • Government and Contractor teams validate the design meets the program and design intent Workshop duration (4 -5 days) 34

9 / 2 0 2 1 Post Award Process - Schedules • Network Analysis Schedules (NAS) for Design-Build Defined in Part 2 Section 01 32 17. 05 20 Two baseline schedules required for DB • Design Baseline Schedule o Approval required before payment for any design effort o Includes detailed design activities o Includes only general approach for construction • Construction Baseline Schedule o Submitted after design is accepted and prior to start of construction o Include detailed procurement and construction activities 35

9 / 2 0 2 1 Post Award Process - Design Deliverables • Consolidated RFP Prepared by contractor within 4 weeks after award Incorporates amendments included in contract award and contractor’s proposal; changes indicated by “Red Lines” • Design Submittals (as specified in FC and RFP Part 2) Basis of Design Concept Design Drawings (packages) • • Progress (35%, 65%) Critical Path “Fast Track” Pre Final (100%) Final Specifications 36

9 / 2 0 2 1 Post Award Process – BIM Requirements • Building Information Modeling (BIM) required on New construction greater than or equal to $1 Million Major renovation exceeding 50% of Plant Replacement Value or greater than or equal to $3 Million • BIM Submittals are defined in Part 2 Section 01 33 10. 05 20, and include: BIM Execution Plan Design Model Visual Review Report Clash Detection Report Record Model (with Record Documents) 37

9 / 2 0 2 1 Post Award Process – Quality Control Design and Construction Quality Control – • Defined within Part 2 Section 01 45 00. 05 20, Design and Construction Quality Control • Design Quality Control Manager (DQC Manager) Must be employed by DOR; subordinate to QC Manager Complete USACE CQM for Contractor’s Course Prepares weekly DQC reports for work performed Responsible for certifying design compliance with contract Validates and coordinates testing and training requirements 38

9 / 2 0 2 1 Post Award Process – Quality Control Design and Construction Quality Control (cont’d) • Design and Construction Quality Control Plans (DQC and CQC Plans) Communication plans Procedures for ensuring compliance with FC 1 -300 -09 N Process for cross checking of all engineering discipline’s designs List of design and construction subcontractors 39

Post-Award – Design & Review Process • Part 2 Section 01 33 10. 05 20 specifies design submittal requirements and review periods – • Design submittal requirements and review periods should be discussed during PAK meeting – • • Specification is tailored by RFP Developer for specific project Typically a review period is allowed for each submittal unless “over the shoulder” reviews are included in Contract DM leads government design review effort and coordinates discipline reviews Proj. Net commonly used for comment management 40

Design & Review Process (cont’d) • Design and review must be performed in a timely manner according to specifications – – Adhere to design and review periods specified in RFP Contractor’s baseline schedule should show design requirements and review periods CM should monitor design and review process to ensure timeliness according to specifications Delays during design phase must be addressed by the CM prior to construction 41

Design & Review Process (cont’d) • Deviations from the RFP requirements often occur during the design phase for various reasons including: – – – Requirement/Criteria changes Information missing from RFP Customer request • Potential changes discovered during the design phase must be validated and, if required, a change order issued prior to start of construction • Change order must address time extension 42

9 / 2 0 2 1 Post Award Process – Design Change and Variation • Design Change Design is revised from what was reviewed by the Government during any phase of design process, prior to Final design approval Requires Government approval • Variation Any portion of the design that differs from the requirements of the solicitation, accepted proposal, or final design, after Government approval of the Final design Requires Government approval Only variations that are advantageous will be considered by the Government • Contractors will not receive compensation for any unauthorized design changes or variations which have been included in the Government approved final design 43

Post Award Process – Construction Submittals • As defined within Part 2 Section 01 33 00. 05 20, Construction Submittal Procedures • Govt approves only submittals identified - Must identify critical submittals requiring Govt approval - Electrical has a recommended list for approval (9 items) - HVAC has sections with items requiring Government approval - If not approved by Govt, recommend surveillance copies - Govt approval requirements for Environmental submittals 44

Post-Award – DD Form 1354 • • Contractor’s DOR creates draft and interim DD 1354 in accordance with UFC 1 -300 -08 Draft DD 1354 – – • DOR must list individual real property assets on form broken out by construction categories including quantities for each asset Draft DD 1354 is submitted to government as part of Basis of Design submittal Interim DD 1354 – – Construction contractor enters the cost breakdown on form for each individual assets Interim DD 1354 is submitted to Government 30 days prior to BOD 45

9 / 2 0 2 1 Design Build - Post Award Process Top 10 Ways to Ensure a Successful DB Project 1) Ensure Technically Sound and Well-Coordinated RFPs • Customer requirements must be adequately captured • Helps avoid design changes and cost and schedule growth 2) Prime Contractor must effectively manage A/E’s effort • Design effort must achieve schedule, and allow adequate time for construction 3) Ensure design is compliant with UFC requirements 4) Ensure project is appropriate for DB delivery method 5) Government and Contractor must adequately manage design comments and back checks 6) Government design review must be timely, especially when “Fast Tracking” is used 46

9 / 2 0 2 1 Design Build - Post Award Process Top 10 Ways to Ensure a Successful DB Project (cont’d) 7) DOR’s level of details in design submissions must be sufficient 8) Government designers must be involved at each review (and not wait until Final Design to truly review design and provide comments) 9) DOR must request approval from Government for design changes after Final Design acceptance 10) Thorough field/site investigations by DOR will aid development of technically sound designs 47

Development of the DB RFP • DB Working Group Create common business practice across NAVFAC Evaluates new process opportunities Incorporates improvements into standard DB processes Communicates with Industry Conducts training • DB Project Teams Identify opportunities for improvement 48

How to find the NAVFAC DB Master www. wbdg. org 49

How to find the NAVFAC DB Master http: //www. wbdg. org/ffc/navy-navfac http: //www. wbdg. org/ffc/navynavfac/design-build-request-proposal 50

NAVFAC Design-Build Master Website DB Master = Standard Template + 9 Model RFP’s + SPT 51

NAVFAC Design-Build Master Website 52

Subscribing for Update Notifications 53

Final Knowledge Check 54

Final Knowledge Check 1. (True/False) The first meeting after award is the Concept Development Workshop (CDW). False. The initial meeting is the Post-Award Kickoff (PAK) Meeting. 2. (True/False) The Government only reviews those construction submittals identified in the RFP. True. Government only reviews those construction submittals identified in Part 2 Section 01 33 00. 05 20, Construction Submittal Procedures. 55

Final Knowledge Check (cont’d) 3. (True/False) One of the primary ways to ensure DB success is to create a technically sound and well-coordinated RFP. True. Development of a sound and wellcoordinated RFP is critical to D-B success. 4. The location of the D-B Master documents is which of the following? a. NAVFAC Portal b. Whole Building Design Guide website 56

Review of Learning Objectives Today you have learned: ü NAVFAC Design-Build History ü Benefits and When to Use Design-Build ü NAVFAC Business Management System ü NAVFAC Design-Build Processes ü NAVFAC Personnel Roles and Responsibilities ü Navy DB Documents ü Post-Award Processes ü Locating and Navigating the Design. Build Master Website 57

Design-Build Training Modules • Introduction to Design Build • Standard RFP Template • Design-Build Processes • Small Project Design-Build • D-B Master Management Training for Criteria Managers 58

Conclusion Resource links: Access BMS from the NAVFAC Portal Intranet Under “e. Tools” https: //hub. navfac. navy. mil/webcenter/portal/bms Navy Design-Build Master link: http: //www. wbdg. org/ffc/navynavfac/design-build-request-proposal Points of contact: Kate Reid, RA, DBIA NAVFAC Atlantic kathleen. o. reid@navy. mil 59