Introduction to DesignBuild DB Training Module Logistics Course

Introduction to Design-Build (DB) Training Module

Logistics • Course Length: Approximately 50 Minutes • Reminder: (any technical reminders with DCS/Webex) • Presentation software functionality • Module Contains Knowledge Check Questions 2

Course Learning Objectives • Understand NAVFAC Design-Build History • Learn the Benefits and When to Use Design. Build • Get familiar with NAVFAC Business Management System (BMS) • Know the NAVFAC Design-Build Processes • Understand NAVFAC Personnel Roles and Responsibilities • Learn the Structure and Format of NAVFAC Design-Build RFP Documents • Know the Post-Award Processes • Understand How to Locate and Navigate the NAVFAC Design-Build Master RFP Website 3

NAVFAC Design-Build - History • NAVFAC has been using Design-Build since late 1980’s • 2001: – Developed NAVFAC Design-Build Master RFP documents • 2003: – First Design-Build website had two templates • • RFP Template for MILCON projects Small Project Template • 2009: – Developed new NAVFAC Design-Build Master RFP website • • Converted the original RFP documents to a “Standard Template” Developed 9 Facility-Type Specific Model RFP’s Maintained the Small Project Template as part of DB Master Created a DB Document Maintenance Website 4

Potential Benefits of Design-Build • • • Collaborative Team Encourages Innovation Single Contract – Single Source of Responsibility from Design thru Construction Time Savings – Quicker to allocate project funds Reduces Administrative Burden Lower Claims – Contractor Team can often identify a solution without issuing a claim 5

When to use Design-Build – Informal NAVFAC Guidance • Good Candidates for Design-Build – – – Standard Facility Types, such as Barracks, Dining Halls, etc New Construction Simple Renovations with known existing conditions Well-developed Scope of Work or Project Program When Obligation Schedule Demands it 6

When to use Design-Bid-Build • Projects More Appropriate for Design-Bid-Build – – – Complex/unique project program Large number of program elements Renovations where existing conditions are not known Historic preservation projects Highly technical facilities such as laboratories/hospitals User wants a prescriptive design 7

Design-Build Project Team DB Contractor’s A-E DOR Design-Build Prime Contractor NAVFAC IPT Staff ACQ / PM / DM DB Contractor’s Major Subcontractors DB Contractor’s Major Suppliers The Entire Design-Build Project Team End User NAVFAC CIBL Tech Staff NAVFAC FEAD Staff Support Command Project Sponsor 8

NAVFAC Project Team Project Manager (PM) Construction Manager (CM) Design Manager (DM) The NAVFAC DB Project Team Contract Specialist (CS) Project Technical Team Engineering Technicians (ET) 9

Business Management System (BMS) • NAVFAC’s Business Management System – Documents all NAVFAC processes – Web-Based tool accessible on NAVFAC Portal – BMS are continually being updated • Always a work-in-progress • Allows input for continuous improvement • Review regularly for updates to processes 10

Design-Build and BMS NAVFAC Employees Access BMS from the NAVFAC Portal Intranet Under “e. Tools” BMS Home Page § Links to all Process Groups § Frequently Asked Questions § BMS Tutorial & Intro § How processes are organized § How to submit a CAR 11

Design-Build – Processes Covered in BMS Sections for Processes by Procurement Type: Procurement Method BMS Process Section Standard Design-Build, In-House RFP Development B-1. 4. 1 Standard Design-Build, A/E RFP Development B-1. 4. 2 Multiple Award Construction Contract (MACC) Design-Build B-1. 4. 3 Sole Source Design-Build B-1. 4. 4 Small Project Design-Build B-1. 4. 5 12

BMS Process Details Outlines “Roles and Responsibilities” Full description of “how to do the work” Links to forms, templates, checklists, laws, policies, regulations, instructions, web sites Cross-functional knowledge via inter-process links e. g. , Financial Mgt, Acquisition 13

Design-Build – Pre-Award Process • BMS Roles and Responsibilities Matrix unique to DB 14

Design-Build – NAVFAC Personnel Roles • Roles and Responsibilities Matrix in BMS Defines responsibilities for Government personnel on DB projects Key NAVFAC Personnel • Project Manager (PM) – Responsible for management of project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after award • Design Manager (DM) – Manages A/E Contract, or in-house project team, for development of RFP and leads the review effort of DB Team’s design • Construction Manager (CM) – Leads project beginning at award through close-out • Engineering Technician (ET) – Provides quality assurance during construction with periodic reviews. 15

Knowledge Check #1 16

Knowledge Check #1 1. (True/False) All projects are good candidates for the Design-Build delivery method? False. Several project types are most appropriate for Design-Bid-Build, examples include complex projects, unique projects, and renovation projects where conditions are not known. 2. The BMS Processes can be accessed from which of the following locations? a. b. c. d. Whole Building Design Guide website NAVFAC Portal NAVFAC Atlantic website NAVFAC Pacific website 17

NAVFAC Design-Build Documents/Terms Term UFC Phrase Unified Facilities Criteria UFGS Unified Facilities Guide Specification Document Content Design requirements for Architects/Engineers Location WBDG website Prescriptive Guide Specifications; may be included in Part 5 of RFP, and also are required to be edited and provided by D-B Team Prescriptive specs on WBDG website; RFP Part 2, Division 01 Sections on DB Master RFP website ESR Engineering Outlines the project scope System parameters; part of Project Requirements Program in Part 3 of RFP PTS Performance Set a minimum standard for the Technical quality and performance of Specifications materials/systems; PTS’s are in Part 4 of the RFP DB Master RFP website 18

NAVFAC Design-Build Master RFP • • NAVFAC Design-Build Master RFP consists of the RFP documents created by NAVFAC for DB projects Design-Build Master RFP documents consist of – – Standard RFP Template Small Project Template • – A simplified and scaled-down RFP, not appropriate for all projects 9 Facility-Type “Model RFP” Templates 19

Facility-Type Model RFP’s 1. Armories 2. Child Development Centers 3. Dining Facilities 4. Entry Control Facilities 5. Fire Stations 6. Fitness Centers 7. Hangars 8. Marine Corps BEQ’s 9. Market Style BEQ’s 20

NAVFAC Design-Build RFP Parts RFP Part 1 Document Location Provided by Contracting Officer DB Master RFP website Section Title Contract Requirements Description/Content Division 00 Proposal Forms and General Contractual Terms 2 General Requirements Division 01 documents 3 Project Program Outlines the project scope parameters DB Master RFP website 4 Performance Technical Specifications (PTS) Prescriptive Specifications Minimum standards for the quality and performance of materials/systems DB Master RFP website Edited UFGS’s to ensure quality or performance of critical project features Supplementary Information (Surveys, Studies, Soils Reports, etc) UFGS page of WBDG website 5 6 Attachments Developed for project 21

DBB vs DB Document Comparison Typical Components of Contract Design-Bid-Build Documents Contract Specs, Division 00 Requirements Design-Build RFP Documents RFP Part 1, Contractual Requirements General Requirements Specs, Division 01 RFP Part 2, General Requirements Materials and Systems Requirements Specifications RFP Part 4, PTS RFP Part 5, Prescriptive Specifications Owners Requirements Drawings and Specs RFP Part 3, Project Program Design Requirements Design Drawings RFP Part 3, Project Program RFP Part 4, PTS Cross References RFP Part 6, Attachments UFC’s 22

Design Criteria (UFC) Design-Bid-Build Documents Owners requirements, Site requirements, codes, Commercial Standards and Government Design Standards (UFCs) are interpreted by the Government hired A/E and included in the Government Design-Build RFP: Owners requirements, site requirements are stated in the RFP and codes, Commercial Standards, and Government Design Standards (UFCs) are referenced in the RFP. Design and Construction Requirements/ Standards Combined in Design 1. Contractual requirements 2. Owners requirements 3. Existing Conditions 4. Materials/ Systems Requirements 5. Commercial Code & Standards 6. Government Design Requirements (UFC) Design/Construction Requirements Stated 1. Contractual requirements 2. Owners requirements 3. Existing Conditions 4. Materials/ Systems Requirements Design Standards Referenced 1. 2. 3 4. 5. Policy UFC, Commercial Code & Standards Discipline Specific UFC Facility Specific UFC Multi-Discipline UFC Procedure UFC 23

Design Criteria (UFC), Example Design Requirement Documents 1. RFP • • 2. Fire Station, Admin, BEQ, Multi-Discipline UFC • 6. UFC 3 -201 -01 – Civil …………………Minimum design slope and size of parking lot, UFAS UFC 3 -201 -02 – Landscape Arch…. Low impact development materials UFC 3 -220 -01 – Geotechnical……. . . Pavement thickness design UFC 3 -501 -01 – Electrical. . . . Minimum parking lot lighting cross-referenced UFC 3 -810 -01 N – Environmental……. Permit requirements Facility Specific UFC…………. . . Function of the parking lot and building • 5. UFC 1 -200 -01/ IBC. . . . Minimum code requirements Discipline Specific UFC • • • 4. PART 3, Project Program. . . . . Program states how many cars need to be parked. PART 6, Attachments…………………. Gives the soil conditions in Soils Report Policy UFC Commercial Codes and Standards • 3. Parking Lot Design Example UFC 4 -010 -01 - ATFP…………………. . Setback distances and parking lot location on site Procedure FC • FC 1 -300 -09 N, Design Procedures. . Site Layout Plan requirements and design deliverables 24

Small Project Design Guidance Category of Work I II Typical Contract Value Use Small Project Process Small Project DB Process Suitable for: Any No --- > $4 M No* --- $750 K - $4 M < $750 K Low-complexity, limited construction trade projects requiring routine designs with Probably (if limited plans & specifications. Routine project construction practices with low schedule meets listed risk. suitability & Typical types of projects include: Singlerequirements design or limited design discipline projects for SPDB) such as roof replacements, HVAC replacements, small pump houses, utility enclosures Yes Non-complex III Category III work requires no design and is not Design-Build IV Category IV work requires no engineering or design and is not Design-Build 25

Design-Build Criteria Requirements • FC 1 -300 -09 N, Navy and Marine Corps Design Procedures, covers design requirements for Design-Build projects Chapter 11 outlines the processes for preparation of a Design-Build Request for Proposal (RFP) • This Chapter also outlines locations of DB design and construction submittal requirements within an RFP, as well as UFC’s and UFGS’s Chapter 12 outlines the requirements for submitting electronic versions of design deliverables • Design deliverables must meet requirements of both this FC and Part 2 Section 01 33 10. 05 20, Design Submittal Procedures, that is included in the DB RFP • Deliverables must include electronic signatures 26

Knowledge Check #2 27

Knowledge Check #2 1. (True/False) With some customization, the Small Project Template can be used for most any project. False. The Small Project Template is only intended to be used for small and less complex projects. 2. (True/False) The Navy-only FC 1 -300 -09 N, Navy and Marine Corps Design Procedures, only covers Design-Bid-Build projects. False. This procedural criteria document covers design requirements for both Design-Build and Design-Bid-Build projects. 28

Design-Build – Post Award Process BMS Post-Award Sections: Post Award Topic BMS Process Section Post Award Design Management B-1. 4. 6. 1 Schedule for DB Management B-1. 4. 6. 2 Design-Build Quality Management B-1. 4. 6. 3 Design-Build Technical Submittals B-1. 4. 6. 4 29

Design-Build – Post-Award Process • Roles and Responsibilities Key NAVFAC Personnel – Post-Award • Construction Manager – Leads project beginning at award through close-out • Project Manager – Responsible for management of project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after award • Design Manager – leads the review effort of DB Team’s design • Engineering Technician – Provides quality assurance during construction with periodic reviews. See BMS B-1. 4. 6 for Post-Award Processes 30

Design-Build - Post Award Process • BMS Roles and Responsibilities Matrix unique to DB 31

Post Award Process - Meetings • Defined within Part 2 Section 01 31 19. 05 20, Post Award Meetings • Design & Construction meetings ARE combined Post Award Kick Off Meeting (PAK) • Contract Administration • Design Presentation or CDW o Separate meeting or separate day • Partnering Meeting • Scheduling Design QA Meetings • After each design submittal Preconstruction 32

Post Award Process - Meetings • Post Award Kickoff (PAK) Meeting First Meeting after award - NAVFAC CM Leads with assistance by DM Attendees: • NAVFAC: CM, ET, Acquisition, DM, PM, Supported Command (client). • Contractor: Project Manager, Design Staff, Superintendent, Quality Control, Scheduler Purpose/Objective: • Opportunity to meet and establish points of contact between Government and Contractor Teams • Discuss and achieve consensus on Contractor’s technical proposal and conceptual design • Discuss project schedule with emphasis on design submittal packages and review periods 33

Post Award Process - Meetings • Concept Design Workshop (CDW) Required for large DB projects Contractor furnishes a qualified facilitator to lead the workshop and provide a CDW report at the conclusion Attendees: • Contractor: PM, Scheduler, Cost Estimator, DOR and design staff, Superintendent, construction QC Mgr, Design QC Mgr • NAVFAC: PM, Design Manager and staff, Construction Manager, Supported Command (client) Purpose/Objective: • Government and Contractor teams validate the design meets the program and design intent Workshop duration (4 -5 days) 34

Post Award Process - Schedules • Defined within Part 2 Section 01 32 17. 05 20, Network Analysis Schedules (NAS) for Design-Build • Two baseline schedules required for DB Design Baseline Schedule o Approval required before payment for any design effort o Includes detailed design activities o Includes only general approach for construction Construction Baseline Schedule o Submitted after design is accepted and prior to start of construction o Include detailed procurement and construction activities 35

Post Award Process - Design Deliverables • Defined within FC 1 -300 -09 N and Section 01 33 10. 05 20 • Consolidated RFP Prepared by contractor within 4 weeks after award Incorporates amendments included in contract award and contractor’s proposal; changes indicated by “Red Lines” • Design Submittals Basis of Design Concept Design Drawings (packages) • Progress (35%, 65%) • Pre Final (100%) • Final Specifications 36

Post Award Process – BIM Requirements • Defined within Part 2 Section 01 33 10. 05 20, Design Submittal Procedures, and FC 1 -300 -09 N • Building Information Modeling (BIM) required on New construction greater than or equal to $1 Million Major renovation exceeding 50% of Plant Replacement Value or greater than or equal to $3 Million • BIM Submittals include: BIM Execution Plan Design Model Visual Review Report Clash Detection Report Record Model (with Record Documents) 37

Post Award Process – Quality Control Design and Construction Quality Control – • Defined within Part 2 Section 01 45 00. 05 20, Design and Construction Quality Control • Design Quality Control Manager (DQC Manager) Must be employed by DOR; subordinate to QC Manager Complete USACE CQM for Contractor’s Course Prepares weekly DQC reports for work performed Responsible for certifying design compliance with contract Validates and coordinates testing and training requirements 38

Post Award Process – Quality Control Design and Construction Quality Control (cont’d) • Design and Construction Quality Control Plans (DQC and CQC Plans) Communication plans Procedures for ensuring compliance with FC 1 -300 -09 N Process for cross checking of all engineering discipline’s designs List of design and construction subcontractors 39

Post-Award Process – Design & Review • Defined within Part 2 Section 01 33 10. 05 20 – – • Design submittal requirements and review periods should be discussed during PAK meeting – • • Specifies design submittal requirements and review periods Specification is tailored by RFP Developer for specific project A review period is allowed for each submittal unless “over the shoulder” reviews are included in Contract DM leads government design review effort and coordinates discipline reviews Proj. Net commonly used for comment management 40

Design & Review Process (cont’d) • Design and review must be performed in a timely manner according to specifications – – – NAVFAC reviews in DB are in a “Quality Assurance” role and not “Quality Control” role in DBB Adhere to design and review periods specified in RFP Contractor’s baseline schedule should show design requirements and review periods CM should monitor design and review process to ensure timeliness according to specifications Delays during design phase must be addressed by the CM prior to construction 41

Design & Review Process (cont’d) • Deviations from the RFP requirements often occur during the design phase for various reasons including: – – – Requirement/Criteria changes Information missing from RFP Customer request • Potential changes discovered during the design phase must be validated and, if required, a change order issued prior to start of construction • Change order must address time extension 42

Post Award Process – Design Change and Variation • Defined within RFP Part 2 Section 01 33 10. 05 20 • Design Change Design is revised from what was reviewed by the Government during any phase of design process, prior to Final design approval Requires Government approval • Variation Any portion of the design that differs from the requirements of the solicitation, accepted proposal, or final design, after Government approval of the Final design Requires Government approval Only variations that are advantageous will be considered by Govt • Contractors will not receive compensation for any unauthorized design changes or variations which have been included in the Government approved final design 43

Post Award Process – Construction Submittals • Defined within Part 2 Section 01 33 00. 05 20, Construction Submittal Procedures • Govt approves only submittals identified - Must identify critical submittals requiring Govt approval - Electrical has a recommended list for approval (9 items) - HVAC has sections with items requiring Government approval - If not approved by Govt, recommend surveillance copies - Govt approval requirements for Environmental submittals • Contractor is responsible to ensure coordination with DOR, and approvals from DOR and Government 44

Post-Award – DD Form 1354 • • • DD Form 1354 documents acceptance of construction Contractor’s DOR creates draft and interim DD 1354 in accordance with UFC 1 -300 -08 Draft DD 1354 – – • DOR must list individual real property assets on form broken out by construction categories including quantities for each asset Draft DD 1354 is submitted to government as part of Basis of Design submittal Interim DD 1354 – – Construction contractor enters the cost breakdown on form for each individual asset Interim DD 1354 is submitted to Government 30 days prior to Beneficial Occupancy Date (BOD) 45

Ways to Ensure Successful Design-Build Top 10 Ways to Ensure a Successful DB Project 1) Ensure project is appropriate for DB delivery method 2) Ensure Technically Sound and Well-Coordinated RFPs • Customer requirements must be adequately captured • Helps avoid design changes and cost and schedule growth 3) Prime Contractor must effectively manage A/E’s effort • Design effort must achieve schedule, and allow adequate time for construction 4) Ensure design is compliant with UFC requirements 5) Government and Contractor must adequately manage design comments and back checks 6) Government design review must be timely, especially when “Fast Tracking” is used 46

Ways to Ensure Successful Design-Build Top 10 Ways to Ensure a Successful DB Project (cont’d) 7) DOR’s level of details in design submissions must be sufficient 8) Government designers must be involved at each review (and not wait until Final Design to truly review design and provide comments) 9) DOR must request approval from Government for design changes after Final Design acceptance 10) Thorough field/site investigations by DOR will aid development of technically sound designs 47

NAVFAC DB Working Group • DB Working Group Creates common business practice across NAVFAC Evaluates new process opportunities Incorporates improvements into standard DB processes Communicates with Industry Conducts training • DB Project Teams Identifies opportunities for improvement 48

How to find the NAVFAC DB Master RFP www. wbdg. org 49

How to find the NAVFAC DB Master RFP http: //www. wbdg. org/ffc/navy-navfac http: //www. wbdg. org/ffc/navynavfac/design-build-request-proposal 50

NAVFAC Design-Build Master RFP Website 51

Subscribing for Update Notifications 52

Final Knowledge Check 53

Final Knowledge Check 1. (True/False) The first meeting after award is the Concept Development Workshop (CDW). False. The initial meeting is the Post-Award Kickoff (PAK) Meeting. 2. (True/False) The Government only reviews those construction submittals identified in the RFP. True. Government only reviews those construction submittals identified in Part 2 Section 01 33 00. 05 20, Construction Submittal Procedures. 54

Final Knowledge Check (cont’d) 3. (True/False) One of the primary ways to ensure DB success is to create a technically sound and well-coordinated RFP. True. Development of a sound and wellcoordinated RFP is critical to Design-Build success. 4. The location of the DB Master RFP documents is which of the following? a. b. c. d. NAVFAC Portal Whole Building Design Guide website NAVFAC Atlantic website NAVFAC Pacific website 55

Review of Learning Objectives Today you have learned: ü NAVFAC Design-Build History ü Benefits and When to Use Design-Build ü NAVFAC Business Management System ü NAVFAC Design-Build Processes ü NAVFAC Personnel Roles and Responsibilities ü NAVFAC DB Master RFP Documents ü Post-Award Processes ü Locating and Navigating the Design. Build Master RFP Website 56

Design-Build Training Modules • Introduction to Design-Build • Standard RFP Template • Design-Build Processes • Small Project Design-Build • DB Master Management Training for Criteria Managers 57

Conclusion Resource links: Access BMS from the NAVFAC Portal Intranet Under “e. Tools” https: //hub. navfac. navy. mil/webcenter/portal/bms NAVFAC Design-Build Master RFP link: http: //www. wbdg. org/ffc/navynavfac/design-build-request-proposal Points of contact: Kate Reid, RA, DBIA NAVFAC Atlantic kathleen. o. reid@navy. mil 58