INTRODUCTION TO CARGO COMMUNITY SYSTEM What is CCS

INTRODUCTION TO CARGO COMMUNITY SYSTEM

What is CCS? Cargo Community System (CCS) is an institution typically organized on national bases. CCSs usually are established with the help of national airline, but stay independent and neutral, representing various parties of air cargo industry. The main mission of CCS is to function as the multilingual communication channel between the parties in full compliance with the international standards (UN, IATA, FIATA, CCC) of the industry. This means that CCS is the connection tool and platform that integrates all the parties (Forwarding Agents, Airlines, Handling Agents, GSAs, Local Authorities) with each other directly or via means of standard message exchange, acting as a transmitter. In this case CCS translates all received EDI messages sent by different standards and distributes them among relevant parties in the appropriate formats. National CCS’s task is also to provide solution for those parties who do not have automated system of their own to join this channel. With this, national CCS helps to achieve the final goal which is the „accurate” and „paperless” air cargo transportation.

What are the advantages of a national CCS? • • • All members of the logistic chain can communicate with each other without making significant investments (e. g. : develop their own forwarder system, purchasing hardware, installing a SITA connection etc. ). Joining to CCS system is inexpensive, that's why it doesn't increase the service price i. e. freight rate. At the same time this solution results increased competitiveness of national products and favors local forwarders. The technical improvement becomes easier and the „paperless” cargo transport becomes a reality with the help of CCS. No more manual paperwork, no more delays because of mistakes caused by verbal communication and missing documents. The forwarders can offer the same quality service like multinational integrators but can still maintain personal relationship with customers even on a slow market. With the help of CCS system the shipping of special air cargo consignments is as easy as shipping general cargo. The forwarding agent can become mobile indeed as with a notebook and a cellular phone he can even make a reservation and ask a status request of a shipment from his car or from his customer’s permise.

Who are we? The Cargo Community System Hungary Ltd. was established by three enthusiastic young man in 1993 primarily to set up the Cargo Community System of Hungary to provide direct electronic communications between the systems of air forwarders and the airlines. After two years of software specification and development, we started our service at our first partner successfully. From that time the number of our partners and their workstations is continuously rising up, thanks to our leading product, CCS Hungary Air Forwarder system and the provided additional services. Nowadays the CCS Hungary AWB is working on more than a hundred workstations all over the country. During these years the portfolio of our company has been extended. Today we offer for our Partners fully comprehensive IT solutions on every field of air cargo industry. Our portfolio consists of the whole range of IT services from distributing and supporting air cargo software for every member of air industry up to systems maintenance (7 days/24 hour) including even hardware and network equipment distribution etc. We are proud of the fact that despite this versatility we can satisfy the quality requirements of our customers. Judging by the feedback of our customers our major strength is the flexibility, extremely fast response times, and cost effective but efficient IT solutions. We select our colleagues with the highest prudence. The freedom of creativity and observance of quality standards is an everyday reality in their work. Company Mission Statement: We serve customers not as an anonym service provider, but we wish to develop a mutually fruitful personal and business relationship with them. We do our best in order to understand their IT issues and priorities, and find a solution for them as a result of collaboration.

What advantages does CCS Hungary offer for you? • A ‘ready to use’ solution to speed up logistics movements. Customer can expect economic growth by faster and a more accurate forwarding of goods. • A tool to standardize your activities. • The right way to achieve ‘paperless cargo’ according to the latest IATA recommendations (e. g. : IATA e-freight). No manual work, no faxing. • A tool to save cost on SITA telex communication with your Partners (Airlines and Agents as well). • Know-how, intelligence that comes with the system both for all users. • Easy to tailor make to perfectly meet Your requirements. • A simple way to receive and confirm your partners reservation and to transmit it to the represented airlines’ system. This allows you to control the reservations of your partner airlines.

NE LI ED AS LE NE LI SITA TELEX NETWORK ED AS LE -UP DIAL LI NE X 25 EM OD /M SL AD ODEM ADS L/M Local Handling Agent’s system AD SL /M O DE M INTERNET Web. Track Airlines System Countryside, smaller airport CCS Hungary center LE AS ED Int. Ground Handlers’ System Structure of CCS with communication channels Airline representative Forwarding Agent

IATA standard messaging The CCS Hungary GSA system has been developed to be capable to receive and to send the latest and previously released IATA standard messages. This makes the system to connect to any kind of systems in the air industry with standard messaging. The messaging structure and messages types can be seen later. Types of IATA standard messages which are not detailed later: • • • FBL – freight booking list FFR – freight reservation request FFA – freight reservation answer FWB – master airwaybill data FHL – house airwaybill data FSR – freight status request FSA – freight status answer FVR – schedule request FVA – schedule answer TTY – teletype

Main menu of CCS Hungary GSA Similar to every software, users have to log-in to CCS with entering their user name and password. This method is for protecting users against stealing business information by the competitors. Every taken step is recorded in the history with date, time, user name and transaction details.

Freight Reservation Process

Freight Reservation Process Asking for up to date schedule information FVR (Schedule Request) FVA (Schedule Answer) Airlines System Forwarding Agent CCS Hungary AWB • If the Forwarding agent would like to have up to date information about the airlines schedule to given destinations before sending the reservation request he can do it directly from the airlines system.

Ask for flight schedule information

Freight Reservation Process Receiving and confirming Reservation Request Forwarding Agent CCS Hungary AWB (F re ig ht Re (F se FFA re rv ig at ht io Re F ns se FR An rv sw at io er n ) Re qu es t) Airline Representative at BUD CCS Hungary GSA • Receiving reservation request (FFR)

Confirm a reservation • user can accept or refuse the reservation request. If the user refuse the reservation in a comment field he/she can give the explanation also • If the flight in reservation request was defined by forwarding agent as „optional” it will be highlighted in the request. In this case the user should refuse the current reservation request and give in the comment field that on which flight were the shipment reserved at the end. • in case of need the request can be printed out or viewed in untranslated format

Freight Reservation Process Sending FBL message to handling agent from the arrived and confirmed reservations FBL (Freight Booking List) Airline Representative at BUD CCS Hungary GSA • Local Handling Agent’s system Sending FBL message from the arrived reservations

Sending Freight Booking List to handling agent • user can compile the freight booking list from the reservations he/she confirmed of a given airlines (the airlines can be selected by its prefix) • also if needed user can add manually further confirmed reservations

Freight Reservation Process Receiving FWB data FW B ) (MAWB data Airline representative Forwarding Agent CCS Hungary AWB (M F AW W B B da ta ) Airlines System • • When forwarding agent received the answer for his/her reservation request he/she issue the MAWB. Paralel with printing out the MAWB data (FWB message) will be sent out to the airlines system and in certain cases its handling agent’s system, and also to the system of airline’s representative (CCS Hungary GSA). In case of shipments goes to USA, Canada, India, China, Jordan, Indonesia FHL message is also sent to the members.

Issue an AWB by IATA standards

Freight Reservation Process Asking for up to date status information FSR (Freight Status Request) FSA (Freight Status Answer) Airlines System Forwarding Agent CCS Hungary AWB • If the Forwarding agent would like to have up to date status information about export or import shipment after dispatching shipment he can do it directly from the airlines system.

Ask for status information from handling agents & airlines systems

Advantages, costs and savings for your Partner Airlines if they also join to CCS Hungary. 1. If the Airlines become CCS Hungary contracted Partner we supply for them the communication channel to their Partner agents’ and your systems via our communication center. 2. In this case we provide for them the message communication (all the IATA standard messages) in the appropriate format and version, therefore we ensure 100% message reception. 3. Only the sent FWB, FHL and FFR messages will be charged all the other message communication is FREE of CHARGE and there is no fix minimum fee. Costs of FFR message: from 0 to 50 USD 0. 49/message from 51 to 500 USD 0. 44/message from 501 and above USD 0. 39/message Cost of FWB message: from 0 to 50 USD 1. 29/message from 51 to 500 USD 1. 19/message from 501 and above USD 0. 99/message Cost of FHL message: from 0 to 500 USD 0. 15/message from 501 and above USD 0. 10/message 4. If we can set up a fix IP connection with the airlines’ system, then they can save all the telex communication costs while communicating with their agents (FSR/FSA, FSU, FVR/FVA etc. ), with their handling agents (FBL, FWB, TTY etc. ) and of course with you (TTY etc. ). This means that they can save much more on telex communication cost then they pay out after the received FWB, FHL and FFR messages. 5. In case of being CCS Hungary Partner, the FWB messages sent by the Forwarding agents to airlines system, will be sent also to their handling agent’s system and to your system to avoid manually work and possible mistakes. Also FFR messages will be sent to your system for controlling and ensure correct space allocations.

Thank You for Your valuable time and attention!