Introduction Ray Barker Chief ArchivistLibrarian Cale Mc Cammon

Introduction Ray Barker Chief Archivist/Librarian Cale Mc. Cammon Assistant Archivist

Brief History From private farm to world-class museum • Founded in 2006 by collectors Mitchell and Emily Rales (10 years, 5 exhibitions) • Modern art, permanent outdoor sculptures, sustainable landscape • Free and open to the public • Expansion underway

Inherited Landscape 1. Inventory: What are the archives? 2. Space: Where are the archives? 3. Workflows: work? How do the archives 4. Culture: Who are the archives?

What are the archives? The Digital: The Analog: • • Video tapes (many hundreds) Architectural drawings and submittals Gifts and ephemera Mock-ups Administrative documents and correspondence One “proper” manuscript collection Press clippings Viewfinders? T-shirts? Soap? Crates? • • • Video and audio (many terabytes) Artwork, landscape, and architecture images (many thousands) Architecture and landscape submittals (some surrogates, some original) Press clippings Hard drive copies, entire websites, email captures, orphan documents The primordial soup

Where are the archives? • Office desks • Cabinets • Houses scheduled for demolition • External hard drives • Network drives • Collection Management System • Off-site storage • Vault • Document storage room 7+ unique spaces – all shared

How do the archives work? Description and cataloging Appraisal Accession Just say YES! Trickle-In Economics

Who are the archives? Reference Services Grounds Guides File Organization Transcription Curators Architects Facilities Administration Founders Registrars Conservator Ourselves! Video Production Photography Outreach Public Relations Records Management Digitization Web Content Management Staff Training Graphic Design Publications Digital Project Coordination Rights Management Digital Asset Management

Post-Inheritance: A Transition 1. Tools: What can we use? 2. Space: Where can we go? 3. Visibility: How do we show ourselves? 4. Collectivize: How do we create coherence?

Adopting new technology… • Gaining intellectual control • Systematizing access, intake, and storage • Finding life beyond Excel and network drives …to tackle old problems

Carving out a home

Becoming visible • Cultivating internal and external relationships • Recognizing the value of concrete and abstract outcomes • Embracing “non-archival” roles

Removing the question mark • Quantifying thru metrics and surveys • Framing activities in relation to long-term strategic goals • Adapting professional practices and language to particular context

Thank you! Thanks! Bye!