Intro to my Volunteer Page com Intro to

Intro to my. Volunteer. Page. com

Intro to my. Volunteer. Page. com Using the Exploratorium Volunteer Website Welcome to the online segment of Exploratorium Volunteer Orientation. Follow this brief tutorial and learn to: – Navigate the Exploratorium Website – Communicate with Administrators and Committee Members – Set up your online profile 2

Intro to my. Volunteer. Page. com Logging on for the First Time • Start by opening your web browser •  ype my. Volunteer. Page. com in the browser address bar to access the “Volunteer Login” page 3

Intro to my. Volunteer. Page. com Getting Started • Enter the Username and Temporary Password that was emailed to you by the Exploratorium Administration • Click the “Login” button 4

Intro to my. Volunteer. Page. com Overview: Main Menu Tabs Logging in brings up the “Home” page. The Main Menu tabs are: Home Sign-Up Assignments Hours Log Contact Reports My Profile 5

Intro to my. Volunteer. Page. com VERY IMPORTANT! If you make changes to data in any of the tabs or sub-tabs, you must click “Save” in that tab to record those changes. Otherwise your changes will not be saved. 6

Intro to my. Volunteer. Page. com Overview: Main Menu Icons • Locate the 5 circle icons to the right of the Main Menu tabs* • Click the ? icon to access the Website User Guide •  lick each of the 3 font adjustment icons and choose the font size that works for you • Select the round red “Log Out” icon to exit *Hovering over each icon will show a tool-tip. 7

Intro to my. Volunteer. Page. com Overview: Home Tab • View Exploratorium contact information •  ink to us on Social Media • Read the Exploratorium Mission Statement • Learn more about Our Story • Scroll down to “Files” and download the Volunteer Website User’s Guide* and help files *The Volunteer Website User’s Guide has additional information about the Sign-Up, Assignments, Hours Log and Reports tabs. 8

Intro to my. Volunteer. Page. com Overview: Sign-Up Tab • View activity types and attributes • Sign up for specific activities •  reate Privacy Settings for your schedule •  ilter the list of volunteer activities 9

Intro to my. Volunteer. Page. com Overview: Assignments Tab • View activity assignments if applicable • Review, confirm or decline existing assignments •  enerate/print your schedule • Add your assignments to a personal calendar NOTE: The Sign-Up, Assignments, Hours Log and Reports tabs will be covered in detail in another tutorial. 10

Intro to my. Volunteer. Page. com Overview: Hours-Log Tab • Display your logged hours (if applicable) •  emove entries if necessary •  iew hours currently logged for you by staff NOTE: The Sign-Up, Assignments, Hours Log and Reports tabs will be covered in detail in another tutorial. 11

Intro to my. Volunteer. Page. com Overview: Contact Tab • Contact the Volunteer Managers • Communicate with Administrators • Send an email to the main contact from an organization • Resign from the Exploratorium NOTE: Maximum total message size cannot exceed 4 MB. 12

Intro to my. Volunteer. Page. com Overview: Reports Tab • View a bar chart showing total hours logged for you over the last 12 months in the "Hours" section • View a chart of your accomplishments logged and your hours goals • Produce a "Detailed Hours Report" summarizing your hours and achievements • View your report on screen or export it for printing 13

Intro to my. Volunteer. Page. com Overview: My Profile Tab • Create a new profile • Update your current profile • Update emergency contact information • Select qualifications and interests • Specify your availability • Set a goal for the number of hours you wish to achieve with each organization you belong to 14

Intro to my. Volunteer. Page. com Setting Up your Online Profile/My Profile Tab • Select the “My Profile” tab • Locate the “My Profile” sub-tabs under the main menu* • View the "Basic Info" sub-tab (opens by default) My Profile Sub-tabs: Basic Info | Additional Info | Qualifications Interests | Availability | Goals *My Profile must be selected to access the sub-tabs 15

Intro to my. Volunteer. Page. com My Profile/Basic Info/Change Password • Click the “Change Password” button above the photo icon • Create your new password* • Enter your new password two times as requested • Click the “Save” button to save your changes *Passwords should be at least 8 characters long and include upper and lower case letters, digits, and symbols. Keep a copy in a secure location. 16

Intro to my. Volunteer. Page. com My Profile/Basic Info/Upload Your Photo • Select the “Change” link under the photo icon to upload a picture of yourself • Click “Choose File” in the pop-up box • Select a photo* on your computer and click “Open” •  elect the highlighted “Upload” button to replace the photo icon with your photo *This is mandatory. No avatars please. Use jpg, gif or png format. For Headshot tips see How to take a Self Portrait (at home) with Mike Brown 17

Intro to my. Volunteer. Page. com My Profile/Basic Info/Additional Info • Select the “Additional Info” sub-tab •  nter emergency contact information that is accurate and up to date *this is essential* • Add personal information you wish to share • Click the “Save” button* to save your changes *Click “Save” in each tab. Look for pop-up “Updated successfully” in upper right corner to confirm the system has saved your changes. 18

Intro to my. Volunteer. Page. com My Profile/Basic Info/Additional Info • Fill in the “References” section • Complete the “Groups” section if applicable • Click the “Save” button to save your changes 19

Intro to my. Volunteer. Page. com My Profile/Qualifications • Select the “Qualifications” sub-tab •  omplete “Qualifications for Exploratorium” • Select a value in each of the drop-down lists •  lick the “Save” button to save your changes 20

Intro to my. Volunteer. Page. com My Profile/Interests • Select the “Interests” sub-tab • Check off things you are interested in volunteering for at the Exploratorium • Click the “Save” button to save your changes 21

Intro to my. Volunteer. Page. com My Profile/Availability • Select the “Availability” sub-tab • Check the appropriate boxes to indicate when you are generally available to volunteer • Click the “Save” button to save your changes 22

Intro to my. Volunteer. Page. com My Profile/Goals • Select the “Goals” sub-tab • Set a goal (optional) – Enter a start and/or end date for your volunteer period – Enter a goal for the number of hours you wish to achieve in the “Hours” field • Click the “Save” button to save your changes 23

Intro to my. Volunteer. Page. com Emailing People/Contact Tab • Select the “Contact” tab in the Main Menu • Click on a button in the “To” section to select a volunteer coordinator or committee name (one selection is permitted) • Enter a subject and body text for your message • Click “Browse” and select files you wish to attach • Click the “Send Email” button NOTE: Maximum total message size cannot exceed 4 MB. 24

Intro to my. Volunteer. Page. com Emailing from an Organization/Contact Tab • To send an email from an organization to the main contact for the Exploratorium: • Select the “Contact” tab in the Main Menu •  croll Down to “Organizations” •  lick the “Main Contact” link to send an email •  nter subject and body text and click “Send Email” • Select “Resign from Exploratorium” if you are no longer available to volunteer. 25

Intro to my. Volunteer. Page. com Helpful Reminders: • Click “Save” in whatever tab you are making changes to or your changes will not be saved •  onfirm that changes have been made in the “Updated Successfully” pop-up window •  ouse over the “info” icons (an “i” inside of a circle) for additional information • Upload a photo of yourself (no avatars) • Update and verify emergency contact info 26

Intro to my. Volunteer. Page. com Congratulations. . . You’re in! See you around and online. Come celebrate with us at our volunteer events. 27