International Air Transport Association Simplifying the Business IATA

International Air Transport Association Simplifying the Business IATA e-freight 1

IATA e-freight Rita Filiaggi Legal Council IATA e-freight Programme filiaggir@iata. org Simplifying the Business 2 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

IATA e-freight: summary Ö What is it? Ö A joint air cargo industry programme of carriers, forwarders and customs, led by IATA Ö Aimed at eliminating need to produce and transport all paper documents for air cargo shipments Ö What is it worth? Ö 1. 2 b US$ air cargo supply chain cost saving, driven by 80% reduction in cost of paper-work Ö When will full benefits be delivered? Ö Benefits will build as countries and governments adopt WCO single window compatible operating conditions Ö What is our approach? Ö Business change supported by automation if necessary Ö E-freight complimentary but aligned to Cargo 2000 Ö E-freight will enable enhanced supply chain integrity to customers Simplifying the Business 3 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

E-freight: are we entering a paperless era? Paperless? An air cargo industry which prints no paper Paper-Free? Air cargo industry processes which are not paper-dependent Paper-Work? Air cargo industry cost of processing paper, including data quality IATA e-freight: Delivers a paper-free industry reducing paper-work! Simplifying the Business 4 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

The increasing pressure for e-freight C 2 K GHA’s Simplifying the Business 5 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

IATA e-freight: Industry Action Group WCO Simplifying the Business 6 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

IATA e-freight: challenges Ö Customs commitment to e-customs & IATA e-freight ÖCustoms present both a challenge and opportunity as a force for change Ö Industry engagement across the supply chain; ÖIt is critical that all stakeholders in the air cargo industry are engaged Simplifying the Business 7 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

E-freight: General Status Summary Ö Technology is not a primary barrier to e-freight implementation Ö E-freight implementation timelines are ultimately customs driven and government dependent Ö No country surveyed to date has all of the necessary legislation and technology in place to allow IATA e-freight to operate Ö However, a number of countries are making good progress Simplifying the Business 8 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

IATA e-freight: Vision for the Air Freight Industry 2020 2007 Scope / Objectives Vision 2010 Ö Air cargo – all types Ö All transport & import/export clearance documents which can be removed from the supply chain Ö Airlines & forwarders on specific trade lanes Ö Implementation between governments where viable from a international/national treaty, legislative, regulatory, and legal perspective and not contrary to government technical ability and will Ö All countries on all trade lanes between governments where viable from a international/national treaty, legislative, regulatory, and legal perspective and not contrary to government technical ability and will Ö Shipper to consignee supply chain for all cargo at a piece level for all industry stakeholders operating within such governments Ö Eliminate the need to produce and transport any paper documents within the full air cargo supply chain Ö e-booking Ö e-billing Progressive roll-out as regulatory changes make more countries eligible Simplifying the Business 9 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

IATA e-freight: Governmental Plan for Pilot Selection Legal – Government Audit Legal – Assess Treaties Feb 06 – June 06 May 06 Government and Customs Audit Ö Ö Conduct country Ö governmental and customs audit. Ö Refine selection of Pilot Governments based upon results. Ö Ö Assess need to add to and/or amend list of Governments. Simplifying the Business Legal - MOUs Government Local Clusters Legal - MOUs Stakeholder Local Clusters Dec 06 Jan 07 Obtain Commitment Local Clusters Assess Impact of Treaties Government treaties audit. Ö Use MP 4/MC 99 treaty matrix to assess status of treaty ratification and compatibility of Pilot Governments. Use results as filter for further screening of pilot governments to refine selection and create Local Clusters and trade lanes. 10 Obtain Commitment Local Clusters Obtain MOUs from Ö Obtain MOUs from Customs Administrations stakeholders involved in to Participate in Pilot Local Cluster Pilot Implementation of IATA e freight. -freight: Airlines and Freight Forwarders. Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

IATA e-freight: Customs Administrations Surveyed Ö Dubai (UAE) Ö China Ö Hong Kong Ö Singapore Ö Malaysia Ö Korea (south) Ö Japan Ö Australia Ö Canada Ö United States of America Ö Chile Ö Sweden Ö United Kingdom Ö Germany Ö Netherlands Ö Spain Ö South Africa Selected on the basis of: • WCO recommendations Simplifying the Business • Global cargo volume 11 • Geographical split Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Governmental, Customs and Regulatory Issues Customs Administrations Must Adopt, Develop, and Implement a WCO Compatible Single Window Concept Ö Determine whether a customs administration intends to develop and implement a single window concept Ö Determine the extent to which the custom administration’s single window concept similar to the WCO Data Model Ö Determine manner in which it differs from the WCO Data Model Ö Determine manner in which the custom administration’s concept allows for the identification and recognition of Authorized Economic Operators and use of UCRs Ö Determine realistic timeline within which the customs administration will implement the concept Ö Assess the legislative and regulatory environment that must exist within the government in which the customs administration operates for the single window to be implemented Ö Determine whether the government’s customs code or similar construct need to be expanded and/or amended Ö Identify branches of government involved in these processes Ö Identify what the processes entail and determine timelines within which the governmental and regulatory environment of the government will be ready for implementation of the single window Simplifying the Business 12 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Additional Governmental, Customs and Regulatory Issues Ö Ownership of Customs Data - Responsibility for inaccurate and incomplete data Ö Determine laws and regulations that exist within each government regarding liability for inaccurate and incomplete data Ö Develop industry position (for airlines, forwarders, customs authorities) and push governments to adopt the same Ö Authentication of Data and Electronic Signature Requirements Ö Determine status of each government with respect to the regulations and requirements for authentication of data and electronic signatures Ö Ownership of Documents Ö Determine which, if any, documents within each government’s e-freight air cargo supply chain have ownership issues attached at the international, local, or private level Simplifying the Business 13 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Pilot Countries: current status Ö Canada – potential pilot Ö United States of America – June meeting Ö Chile – May meeting Ö South Africa – potential pilot Ö Sweden* Ö United Kingdom * Ö Germany * Ö Dubai – potential pilot Ö China – not an early adopter Ö Hong Kong – potential pilot Ö Singapore – potential pilot Ö Malaysia – not an early adopter Ö South Korea – potential pilot Ö Japan – not an early adopter Ö Australia – potential pilot Ö Netherlands * Ö Spain * * EU security requirements by 2009; full single window 2012, but need to check individual countries Simplifying the Business 14 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Pilot Countries: requirements 1. National/local legislation that enables electronic customs clearance 2. Customs & governmental systems environment able to support ecustoms 3. Customs procedures in place to support paper-free environment (acceptance of e-docs/data etc) 4. National/local legislation that support paper-free commerce for the trade (i. e. . electronic data or e-docs have same legal status as paper documents & contracts) 5. Commitment on at least 1 trade lane 6. Treaty (MP 4/MC 99) compatibility on e-freight trade lane(s) Simplifying the Business 15 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Challenge: Air Carrier Liability Ö Warsaw Convention (for the Unification of Certain Rules for International Transportation by Air) and Warsaw as Amended by the Hague Protocol. Ö Paper air waybill required for carrier to assert liability limits stated in Warsaw, Warsaw-Hague. Ö Montreal Protocol No 4 (MP 4) (Amends Warsaw Convention) Ö Allows electronic air waybill. Carrier may assert liability limits stated in Warsaw. Hague. Ö Montreal Convention 1999 (MC 99) (for the Unification of Certain Rules for International Carriage by Air) Ö Allows electronic air waybill. Carrier may assert liability limits stated in the Montreal Convention. Ö New Treaty. Prevails over Warsaw and MP 4. Ö Governments of Origin and Destination must be party to the same treaty (MP 4 or MC 99) for the treaty to apply Simplifying the Business 16 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Treaties: status of “smart pilot” governments What are the implications of dealing with non-treaty compatible countries? Simplifying the Business 17 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Industry challenge: identify the paper problem Ö Paper drives current processes, so forwarders, carriers and Customs need to understand the implications of removing existing paper documents: Ö Identify the full e-freight document set – export & import Ö Map the document flow throughout the end to end supply chain Ö Determine who uses these documents, including non-operational areas – accounting; claims etc. Ö Identify any documents that cannot be replaced by data: Ö Why are they required? Ö What can be done to remove the requirement? Ö What is the fallback if the documents cannot be removed? Ö To replace paper documents, stakeholders must be confident in the quality of the data transmitted…. Ö The FWB becomes the legal contract replacing the air waybill and must therefore be accurate, authenticated, tamper-proof and digitally signed Ö Paper documents cannot be eliminated until there is confidence that electronic data provides the same accurate information Simplifying the Business 18 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Country workshops ÖKey additional work areas: ÖLegal status for industry stakeholders operating in an e -customs / e-freight environment ÖTechnical requirements for stakeholders operating in an e-customs / e-freight environment Simplifying the Business 19 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

Single Document analysis – Master Airway bill Paper Electronic MAWB Customs Risk analysis Variable data FWB Shipper Consignee Pieces Weight Commodity Routing Rating = Static data Contract Conditions of carriage Does not exist Industry Risk analysis Simplifying the Business 20 Issues ↗ Governments adopt compatible treaties ↗ Define e-contract message with FWB ↗ Technical solution to transmittance ↗ Customs accept electronic as a replacement of the document ↗ Legal, Regulatory acceptance (including taxation) ↗ Liability for shipment data Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005

IATA e-freight: How to stay connected! http: //www. iata. org/whatwedo/simplibiz 1 Click on the St. B Support Portal button Updates • FAQs • Materials • Log request for follow up • St. B e. Newsletter Simplifying the Business 21 Ó INTERNATIONAL AIR TRANSPORT ASSOCIATION 2005