INTERNAL ACCOUNTS OLIVIA WILLIS INTERNAL AUDITOR INTERNAL ACCOUNTS

INTERNAL ACCOUNTS OLIVIA WILLIS, INTERNAL AUDITOR

INTERNAL ACCOUNTS Funds collected and expended within the school including, but not limited to, fundraising proceeds, student fees, athletic ticket sales and PTO/PTA/Booster group funds Fund-based accounting structure Each school can only have one checking account The Principal is ultimately responsible for all funds deposited into the school’s internal account. Correspondence & Receipts Requirements

GOVERNANCE State FLDOE – The Red Book http: //www. fldoe. org/finance/fl-edu-finance-program-fefp/financial-program-cost-accounting- repo. stml District LCS Policy 6610 -Internal Accounts http: //www. neola. com/leon-fl/ LCSB Internal Accounts Manual http: //www. leonschools. net/cms/lib 7/FL 01903265/Centricity/Domain/206/IAManual-Revised. pdf LCS Policy 6152 -Student Fees, Fines and Charges http: //www. neola. com/leon-fl/search/policies/po 6152. htm LCS Policy 5830 -Student Fundraising http: //www. neola. com/leon-fl/search/policies/po 5830. htm LCS Policy 9211 -Parent Organizations, Booster Clubs and Other Fundraising Activities http: //www. neola. com/leon-fl/search/policies/po 9211. htm

STUDENT FEES Student fees is any monetary charge collected by the District from a student or the parent(s) or guardian of a student as a prerequisite for the student’s participation in an curricular or extra-curricular program of the District. Must be collected for a specific purpose (fee letter) Can only be assessed for things that are consumed by the students and should be spent only on the student who paid the fee. Cannot be assessed to purchase items that are deemed the responsibility of the District. Fee accounts must have a zero balance at the end of the school year. Any remaining funds not spent on the student must be refunded.

STUDENT FUNDRAISING Student fundraising is student solicitation and collection of money for any purpose. Must have a specific purpose (Activity Request Form) The fundraising activity must be approved by the Principal Fundraising money derived through student participation must be deposited in the school’s internal accounts. Fundraiser proceeds may carryover from year to year; however, consideration must be given to spending the funds on the students that generated the funds.

PTO/PTA/BOOSTER GROUPS Exist to support the school at the discretion of the Principal Support groups must inform the Principal of fundraising goals and objectives prior to the activity Internal vs. External account All support groups must have an internal account for funds that are derived through student participation. Support groups that generate funds that do not involve students may have an external account at the Principal’s discretion, if they obtain 501(c)3 status (non-profit) Support groups must provide a list of current officers and periodic financial reports to the school Principal

QUESTIONS

CONTACT INFORMATION Leon County Schools Office of Internal Auditing 725 South Calhoun Street (850) 561 -8922 Olivia Willis Internal Auditor Williso@leonschools. net Livetra Paul Director of Internal Auditing Paull@leonschools. net