InterDepartmental Admissions A change to Arts Admissions at

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Inter-Departmental Admissions: A change to Arts Admissions at Montclair State Sony Rodriguez Assistant Director

Inter-Departmental Admissions: A change to Arts Admissions at Montclair State Sony Rodriguez Assistant Director of UG Admissions – Data Management & Technology 2018 19 th Annual PABUG Conference

Overview • • 2018 Montclair – At a glance Old State New State Q&A

Overview • • 2018 Montclair – At a glance Old State New State Q&A 19 th Annual PABUG Conference

Montclair State – At a Glance • Undergraduate Admissions – ~20, 000 applications •

Montclair State – At a Glance • Undergraduate Admissions – ~20, 000 applications • College of the Arts applications – Last Fall ~4500 – Currently ~2700 2018 19 th Annual PABUG Conference

Old State • • • Decentralized Model Admissions was kept apprised via Spreadsheets Non-sequential

Old State • • • Decentralized Model Admissions was kept apprised via Spreadsheets Non-sequential Processing Slide. Room Admissions Physical Files/Google. Docs 2018 Accepted 19 th Annual PABUG Conference

Old Student Experience Goosebumps “Pick your own path” style. • Submit Application • Audition/Interview/Portfolio

Old Student Experience Goosebumps “Pick your own path” style. • Submit Application • Audition/Interview/Portfolio • Submit Official Documentation • Student received results of attending Audition/Interview • Student received Major specific decision • Student received Final Admission Decision • Pay fees 2018 19 th Annual PABUG Conference

Current State Application Submission Initial Admissions Review Faculty Review Final Admission Process Application Submission

Current State Application Submission Initial Admissions Review Faculty Review Final Admission Process Application Submission Official Data Processing/Validation Portfolio/Interview/Audition Review Validate Major Decision Official Academic Documentation Potential Accept as Undeclared Major Specific Decision Release Decision Portfolio/Interview/Audition Scheduling Refer to Faculty Send back to Admission Does not hold up initial admission review. 2018 19 th Annual PABUG Conference

New Student Experience 1. 2. – – 3. – 4. 5. 2018 – Student

New Student Experience 1. 2. – – 3. – 4. 5. 2018 – Student Submits Application Art Major Specific instructions appear on dedicated application page and allow document upload (if applicable) Required Submission of Admission and Art documents/fees Potential Undeclared accept pending Art review when admission only documents received Schedule Interview/Audition or Submit Portfolio via Pre-defined Arts Days Instructions are not released until student pays Art fees Attend Interview/Audition if Applicable No results shared with Student receives admission decision on Major or choice 19 th Annual PABUG Conference

Additional Process Changes • • • 2018 Audition/Interview results stored on Event Registration Form

Additional Process Changes • • • 2018 Audition/Interview results stored on Event Registration Form Faculty Review allows for Committee Review or Individual Reviewer style Admissions and Art notes are all cross-workstream accessible Leverage Interview management system for one-off applicants Scheduling of audition/Interview fulfills application checklist requirement Submission of 1 portfolio material fulfills portfolio checklist requirement 19 th Annual PABUG Conference

In-Progress • Portfolio Management Improvements • Portfolio Checklist requirement limitations 2018 19 th Annual

In-Progress • Portfolio Management Improvements • Portfolio Checklist requirement limitations 2018 19 th Annual PABUG Conference

Q&A 2018 19 th Annual PABUG Conference

Q&A 2018 19 th Annual PABUG Conference

Thank You Please submit a session evaluation. PABUG Mobile App Session Browser https: //pabug.

Thank You Please submit a session evaluation. PABUG Mobile App Session Browser https: //pabug. conferenspy. com/sessionlist/ 2018 19 th Annual PABUG Conference