Intercompany Project Time and Expenses Scenario Overview Order

Intercompany Project Time and Expenses Scenario Overview Order to Cash (Project. Based Services) Click process chevrons for details Buying Company Planning Project Executing Project Confirming Goods and Services Receipts Processing Purchase Orders Creating Sales Orders Creating Intercompany Project Recording Employee Times Managing Expenses Creating Project Invoice Requests Processing Supplier Invoices Processing Payables and Payments Creating Customer Invoices Processing Receivables and Payables Selling Company Scenario Explorer Scenario/Processes Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. Scenario Description Open Legend The Intercompany Project Time and Expenses business scenario allows partner companies that belong to the same corporate group and that are technically working in the same SAP Business By. Design system to efficiently work together on projects. In the Professional Services industry, a company that runs a project for a customer might not be able to staff this project solely with its own employees. A partner company, however, might offer the employees required. So the project owning company (buying company) orders the required services from the partner company (selling company), where a sales order and intercompany project are automatically created. The employees of the selling company, who are staffed in the customer project in the buying company, record their time and report their expenses directly on the project in the buying company. These times and expenses are additionally automatically assigned to the intercompany project in the selling company and furthermore goods and services receipts in the buying company are automatically created. Invoicing processes are then triggered between the two partner companies. Using standard sales, purchasing, and invoicing processes but hiding company boundaries to employees when it comes to time recording and expense reporting, Intercompany Time and Expenses enables companies projects that are staffed with employees from multiple partner companies most efficiently. The following business roles are involved in this scenario: Project Manager Operational Buyer Project Team Member Employee Line Manager Accounts Payable Accountant Accounts Receivable Accountant

Intercompany Project Time and Expenses Scenario Overview Order to Cash (Project. Based Services) Click process chevrons for details Buying Company Planning Project Executing Project Confirming Goods and Services Receipts Processing Purchase Orders Creating Sales Orders Creating Intercompany Project Recording Employee Times Managing Expenses Creating Project Invoice Requests Processing Supplier Invoices Processing Payables and Payments Creating Customer Invoices Processing Receivables and Payables Selling Company Scenario Explorer Scenario/Processes Scenario Flow Further Information Scenario Description Legend Close Legend The Intercompany Project Time and Expenses business scenario allows partner companies that belong to the same corporate group and that are technically working in the same SAP Business By. Design system to efficiently work together on projects. Process mainly driven by the user In the Professional Services industry, a company that runs a project for a customer might not be able to staff this project solely with its own employees. A partner company, however, might offer the employees required. So the project owning company (buying company) orders the Process mainly driven by the system required services from the partner company (selling company), where a sales order and intercompany project are automatically created. Manual process not supported by the The employees of the selling company, who are staffed in the customer project in the buying company, record their time and report their system expenses directly on the project in the buying company. These times and expenses are additionally automatically assigned to the intercompany project in the selling company and furthermore goods and services receipts in the buying company are automatically created. Process that communicates with third. Invoicing processes are then triggered between the two partner companies. party software (mouse-over for details) Using standard sales, purchasing, and invoicing processes but hiding company boundaries to employees when it comes to time recording and expense reporting, Intercompany Time and Expenses enables companies projects that are staffed with employees from multiple partner Process with relevance to Financials companies most efficiently. Related scenario The following business roles are involved in this scenario: Info button with more information © © 2013 SAP AG. All rights reserved. Project Manager Operational Buyer Project Team Member Employee Line Manager Accounts Payable Accountant <Role Name> Accounts Receivable Accountant <Role Name>

Intercompany Project Time and Expenses Process Details: Planning Project Click process chevrons for details Buying Company X Planning Project Create project Plan project i Scenario Explorer i Create baseline Executing Project Release project i i Processing Purchase Orders … Process Description The Planning Project business process enables you to create, plan, and structure your project, as well as your project team setup and staffing. Further Information Performed by Project Manager In the Work Center Scenario/Processes Project Management Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. See also Creating Projects Quick Guide

Intercompany Project Time and Expenses Process Details: Executing Project Click process chevrons for details Buying Company X Executing Project Planning Project Revise project planning Update baseline i Scenario Explorer Perform project work i i Processing Purchase Orders Order timebased services i … Process Description The Executing Project business process includes the project release with baseline creation, refinement of the project plan, team setup, and staffing. Further Information Performed by Project Manager, Project Team Member In the Work Center Scenario/Processes Project Management Scenario Flow See also Further Information Time Recording Quick Guide Change Management Using Baselines © © 2013 SAP AG. All rights reserved.

Intercompany Time and Expenses Process Details: Processing Purchase Orders Click process chevrons for details Buying Company X Processing Purchase Orders Planning Project Executing Project Create and maintain a purchase order Send a purchase order i Scenario Explorer Scenario/Processes Scenario Flow Further Information Approve a purchase order i Acknowledg e a purchase order i i Monitor a purchase order i … Process Description The Processing Purchase Orders business process enables you to work on automatically created purchase orders or manually create a purchase order with or without reference to a contract or a list price. If all relevant data is maintained, the purchase order is sent to the supplier, which, in this case, is a partner company in the same SAP Business By. Design system. It is also possible that an approval procedure depending on the purchase order value is in place. Optionally, a purchase order acknowledgment can be used. The process can have multiple degrees of automation. Further Information Performed by Operational Buyer In the Work Center Purchase Request and Orders See also Purchase Orders Quick Guide Approve Purchase Order © © 2013 SAP AG. All rights reserved.

Intercompany Project Time and Expenses Process Details: Creating Sales Orders Click process chevrons for details Selling Company Creating Sales Orders Creating Intercompany Project Create a sales order … X X Recording Employee Times Managing Expenses Creating Project Invoice Requests Creating Customer Invoices Processing Receivables and Payments i Scenario Explorer Process Description The Creating Sales Orders business process enables you to create a sales order with fixed terms and price conditions when a customer orders products or services. The sales order is automatically generated through business-to-business communication from the purchase order in the buying company. An invoice schedule for project-based time and material services is automatically included into the sales order. Further Information Performed by System In the Work Center(s) Scenario/Processes Sales Orders Scenario Flow Further Information See also Sales Order Processing © © 2013 SAP AG. All rights reserved.

Intercompany Project Time and Expenses Process Details: Creating Intercompany Project Click process chevrons for details Selling Company Creating Intercompany Project Creating Sales Orders … X Create an intercompany project X Recording Employee Times Managing Expenses Creating Project Invoice Requests Creating Customer Invoices Processing Receivables and Payments i Scenario Explorer Process Description The Creating Intercompany Project business process enables you to create a customer project in the selling company. This project is linked to the intercompany sales order and collects the times recorded and expenses reported that are used for intercompany invoicing between the partner companies. Further Information Performed by System In the Work Center(s) Scenario/Processes Project Management Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. See also Intercompany Project Time and Expenses

Intercompany Project Time and Expenses Process Details: Recording Employee Times Click process chevrons for details Selling Company Recording Employee Times Decentrally Creating Sales Orders Creating intercompany Project … Maintain an employee time i Approve or reject a recorded time i X Monitor and review recorded times i Managing Expenses Creating Project Invoice Requests Creating Customer Invoices Processing Receivables and Payments Click here to display process variants Scenario Explorer Process Description The Recording Employee Times business process enables recording of your employees’ productive work and absence times directly on the project task of the buying company, which can be followed by optional approval processes. In addition, it enables monitoring, valuation and transfer of recorded times to follow-on processes. Further Information Performed by Employee, Line Manager, Project Manager In the Work Centers Scenario/Processes Home Managing my Area Project Management Scenario Flow Further Information See also Time Recording Quick Guide © © 2013 SAP AG. All rights reserved.

Intercompany Project Time and Expenses Process Details: Recording Employee Times Click process chevrons for details Selling Company Recording Employee Times Decentrally Creating Sales Orders Maintain an employee time Creating intercompany Project i … Approve or reject a recorded time i X Monitor and review recorded times i Managing Expenses Creating Project Invoice Requests Creating Customer Invoices Processing Receivables and Payments Click here to hide process variants i Scenario Explorer Recording Employee Times Centrally Process Description The Recording Employee Times business process enables recording of your employees’ productive work and absence times directly on the project task of the buying company, which can be followed by optional approval processes. In addition, it enables monitoring, valuation and transfer of recorded times to follow-on processes. Further Information Performed by Employee, Line Manager, Project Manager In the Work Centers Scenario/Processes Home Managing my Area Project Management Scenario Flow Further Information See also Time Recording Quick Guide © © 2013 SAP AG. All rights reserved.

Intercompany Project Time and Expenses Process Details: Managing Expenses - Standard Variant Click process chevrons for details Selling Company X Managing Expenses – Standard Variant Creating Sales Orders … Creating intercompany Project Recording Employee Times Create expense report Review expense report i Sign-off expense report i Recalculate reimbursement rates i i Creating Project Invoice Requests Creating Customer Invoices Processing Receivables and Payments Order-to-Cash (Project-based Services) Field Service and Repair Order-to-Cash (standardized Services Payroll Services Scenario Explorer Scenario/Processes Process Description The integration with Human Resources, Employee Self Services, Manager Work Center, Payment Processing, and Projects streamlines the expense management. The Managing Expenses process variant enables expenses to be controlled and automatically reimbursed. Employees can submit expenses for themselves or on behalf of other employees directly on the project task of the buying company. The process can be adapted to company travel policies. It is also possible to submit expenses via mobile devices. Further Information Performed by Employee, Line Manager, Travel Expense Clerk In the Work Center(s) Home Self Service Travel and Expenses Project Management Scenario Flow See also Further Information Create an Expense Report Review and Approval © © 2013 SAP AG. All rights reserved.

Intercompany Project Time and Expenses Process Details: Confirming Goods and Services Receipts Click process chevrons for details Buying Company Confirming Goods and Services Receipts – Non-Stock Materials and Services Create a goods and services receipt i … Scenario Explorer Scenario/Processes Approve a goods and services receipt i X Processing Supplier Invoices Process Description The Confirming Goods and Services Receipts business process enables you to create goods and services receipts for non-stock materials and services and related expenses. You can manage and track the delivery of materials and the completion of services in the system. In this case, where services have been completed and time sheets or expense reports have been created by employees in the selling company, goods and services receipts are created automatically. When you post the goods and services receipt, the system automatically forwards the data to Financials and posts it there. Processing Payables and Payments Further Information Performed by System In the Work Center(s) Goods and Services Receipts Scenario Flow See also Further Information Create a Goods and Services Receipt for One or More Purchase Orders © © 2013 SAP AG. All rights reserved.

Intercompany Project Time and Expenses Process Details: Creating Project Invoice Requests Click process chevrons for details Selling Company X Creating Project Invoice Requests Creating Sales Orders Creating intercompany Project Recording Employee Times … Scenario Explorer Managing Expenses Create a project invoice request i Release a project invoice request Creating Customer Invoices i Process Description The Creating Project Invoice Requests business process enables you to create a project invoice request for project-related time and expenses and to release the project invoice request to customer invoicing. In this case the project invoice request is created and released automatically out of an invoice schedule within the sales order. Processing Receivables and Payments Further Information Performed by System In the Work Center(s) Scenario/Processes Customer Invoicing Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. See also Create a Project Invoice Request for a Customer Project

Intercompany Project Time and Expenses Process Details: Creating Customer Invoices Click process chevrons for details Selling Company Creating Customer Invoices. X Creating Sales Orders Creating intercompany Project Recording Employee Times … Scenario Explorer Managing Expenses Creating Project Invoice Requests Transfer invoice requests Release an invoice i i Process Description In the Creating Customer Invoices business process, the system creates invoice requests automatically after the project invoice requests have been released. In this case, these invoice requests are transferred automatically to a released invoice, which is sent using business-to-business communication to the customer (here: buying company) and passed to Cash Flow Management. Processing Receivables and Payments Further Information Performed by System In the Work Center(s) Scenario/Processes Customer Invoicing Scenario Flow Further Information See also Customer Invoice Processing © © 2013 SAP AG. All rights reserved.

Intercompany Project Time and Expenses Process Details: Processing Receivables and Payments Click process chevrons for details Selling Company Processing Externally-Initiated Payments by Incoming X Bank Transfer Creating intercompany Project Recording Employee Times Managing Expenses … Creating Project Invoice Requests Creating Customer Invoices Enter a remittance advice Process a bank statement i Allocate a payment i Clear a payment i i Click here to display process variants Scenario Explorer Scenario/Processes Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. Process Description The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods. Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared. Further Information Performed by Accounts Receivable Accountant In the Work Center(s) Receivables See also Clear an Incoming Payment Manually Allocate a Payment Manually

Intercompany Project Time and Expenses Process Details: Processing Receivables and Payments Click process chevrons for details Selling Company Processing Externally-Initiated Payments by Incoming X Bank Transfer Creating intercompany Project Recording Employee Times Managing Expenses … Creating Project Invoice Requests Creating Customer Invoices Enter a remittance advice Process a bank statement i Allocate a payment i Clear a payment i i Click here to hide process variants i Processing Externally-Initiated Payments by Incoming Check with Lockbox i Processing Externally-Initiated Payments by Multiple Incoming Checks Scenario Explorer Scenario/Processes Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. Process Description Further Information i Processing Incoming Payments by Bill of Exchange i Processing Incoming Payments with Petty Cash The Processing Receivables and Payments business process enables the processing of Performed by i Processing Internally-Initiated Payments by Credit Card incoming payments, initiated either internally by your company or externally by your Accounts Receivable customers. The process uses country-specific payment methods. i Processing Internally-Initiated Payments by Direct Debit Accountant Processing Receivables and Payments with Accounts i Payments can be made manually, or automatically via a payment run in which the system Maintenance proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared. In the Work Center(s) Receivables See also Clear an Incoming Payment Manually Allocate a Payment Manually

Intercompany Project Time and Expenses Process Details: Processing Supplier Invoices Click process chevrons for details Buying Company Processing Supplier Invoices Confirming Goods and Services Receipts … Scenario Explorer Create a supplier invoice i Resolve a supplier invoice exception Process Description The Processing Supplier Invoices business process enables you to enter, verify, and post invoices that you received from your supplier (here: selling company) via B 2 B. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available. Scenario/Processes You can also charge supplier invoice items to partner companies, and you can distribute additional costs, such as freight, among all other supplier invoice items. Scenario Flow When the supplier invoice is complete and correct, you post it. The supplier invoice is then used to pay your suppliers. Further Information © © 2013 SAP AG. All rights reserved. X Approve a supplier invoice i i Processing Receivables and Payments Further Information Performed by System In the Work Center Supplier Invoicing See also Supplier Invoice Processing with Reference Supplier Invoice Processing without Reference

Intercompany Project Time and Expenses Process Details: Processing Payables and Payments Click process chevrons for details Buying Company X Processing Payables and Payments Confirming Goods and Services Receipts … Scenario Explorer Scenario/Processes Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. Processing Supplier Invoices Center Process a bank chevron for statement main processes Process Description The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers. Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared. i Allocate a payment Clear a payment i i Further Information Performed by Accounts Payable Accountant In the Work Centers Payables Payment Management Liquidity Management See also Clear an Incoming Payment Manually Allocate a Payment Manually

Intercompany Project Time and Expenses Scenario Flow Project Management Planning Project Executing Project Purchase Requests and Orders Goods and Services Receipts Confirming Goods and Services Receipts Processing Purchase Orders Supplier Invoicing Payment Management Processing Supplier Invoices Processing Payables and Payment Order to Cash (Project-Based Services) Sales Orders Scenario Explorer Creating Sales Orders Creating Intercompany Project Recording Employee Times Scenario/Processes Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. Legend Process mainly driven by the user Process mainly driven by the system Work Center Customer Invoicing Home Process related to Financials Work center in which process is performed Related scenarios Business document flow Managing expenses Creating Project Invoice Requests Creating Customer Invoices Receivables Processing Receivables and Payments

Intercompany Project Time and Expenses Further Information Scenario Explorer Do you want to try it out? Do you need more information? More Details SAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here. Self-Enablement Systems If you want to try out the business scenario, click here. * Do you want to discuss with others? Forum Get in touch with experts to discuss your specific requirements. To enter the community, click here. * Scenario/Processes VV Scenario Flow Further Information © © 2013 SAP AG. All rights reserved. WIKI In addition to the product documentation, SAP provides Wikis that describe additional aspects of SAP Business By. Design. To access the WIKI, click here. * * Note that to access the links above you need to have a user in SAP Business Center. If you cannot access the page directly and if you are using Microsoft Internet Explorer®, please check http: //support. microsoft. com/kb/890474.