Interactive Services Change of Name Address Agents Address

Interactive Services (Change of Name / Address / Agent’s Address / Address for Service) 10 Feb 2006 Intellectual Property Department, Hong Kong SAR Government 1

Agenda • • • Status of Interactive Services Rollout Schedule and Arrangement Special Notes Support & References Q&A Intellectual Property Department, Hong Kong SAR Government 2

Status of Interactive Services • IPD, HKSAR: First few places to launch interactive services in the IP arena • Evidence of increased competitiveness Intellectual Property Department, Hong Kong SAR Government 3

Rollout Schedule & Arrangement • Soft-launch on 13 -Feb-2006 – Change of Applicant’s/Owner’s/Proprietor’s Name / Address / Agent’s Address / Address for Service • T 5 (Trademarks), D 12 (Designs), P 18 (Patents) – Auditing and tracking • Call 2961 6820 (during office hours) or 7775 8541 (outside office hours) • Even after you have received receipts • Ceased once production is stable (about 2 weeks) Intellectual Property Department, Hong Kong SAR Government 4

Special Notes • Form filling – – – Form layout Confirmation boxes Selection of country/territory/area Address for Service & Agent’s Address Text file attachment Rectification & Correction of Error • Partial approval • Receipt format Intellectual Property Department, Hong Kong SAR Government 5

Form Layout 1. Basic information – Your Ref, Appl/Reg No. , Name in register 2. Change details – Checkbox to mark change request – New details (name, address, agent’s address) 3. Address for Service – Always have to fill in (changed or not) 4. Text file attachment – Facilitates input of a long list of numbers (more details followed) Intellectual Property Department, Hong Kong SAR Government 6

Confirmation Boxes • Filers to confirm – Same legal entity retained – Validity of Agent’s Address & Address for Service Intellectual Property Department, Hong Kong SAR Government 7

Selection of Country/Territory/Area • A country/territory/area must be selected (Change of Address) • Some countries/territories/areas do not fall under the list (ISO-3166 -1, WIPO’s code) Intellectual Property Department, Hong Kong SAR Government 8

Selection of Country/Territory/Area • Workaround: – Countries/territories/areas not selectable in the form => Paper form – Examples: Channel Islands, Isle of Man • The list will be posted in FUG – Further enhancement will be available by April 2006 • If such a country is required, leave the country field empty • The request will be passed to slip-road Intellectual Property Department, Hong Kong SAR Government 9

Address for Service & Agent’s Address • Address for Service: – Always fill in (changed or not) Intellectual Property Department, Hong Kong SAR Government 10

Address for Service & Agent’s Address • If the Address for Service has been changed – Fill in the “Change of Agent’s Address” section as well – Otherwise, the request will be passed to slip-road Intellectual Property Department, Hong Kong SAR Government 11

Address for Service & Agent’s Address On register, Address for Service (Name): “Agent ABC”. On form, Address for Service (Name): “Agent 123” Change of agent’s address part should be filled. (Slip-road otherwise) Intellectual Property Department, Hong Kong SAR Government 12

Text File Attachment • To facilitate input of a long list of numbers • Use either one of the following means Usual e-form input Text file attachment: Up (“Add” button): Up to 999 entries only Intellectual Property Department, Hong Kong SAR Government 13

Text File Attachment Separated by comma Separated by carriage return Intellectual Property Department, Hong Kong SAR Government 14

Text File Attachment - Save as. txt file - For encoding, use the default option (ANSI) Intellectual Property Department, Hong Kong SAR Government 15

Text File Attachment Specify the full path of the prepared text file at the bottom of the form Intellectual Property Department, Hong Kong SAR Government 16

Rectification & Correction of Error • Rectification: T 6 (Trademarks) • Correction of Error: D 2 (Designs), P 7 (Patents) • IPD will perform sample-check on the interactively approved D 12, P 18 and T 5 requests Intellectual Property Department, Hong Kong SAR Government 17

Partial Approval • Purpose: – An erroneous record will not block the other proper records from being processed • Example: – One T 5 form – 100 trademarks • One of them: Removed • Others: In force – The 99 trademarks will be processed as a whole: • Approved, or • Slip-road Intellectual Property Department, Hong Kong SAR Government 18

Partial Approval • If approved, shown as “Partially Approved” in the Submission Log • If passed to slip-road, shown as “Not Instantly Approved” Intellectual Property Department, Hong Kong SAR Government 19

Partial Approval • Action to take: – Check Transaction Details • Which record(s) are bounced back • Corrective action to take Intellectual Property Department, Hong Kong SAR Government 20

Receipts • Receipt: – Approval: Submission details + Details of the approved changes – Slip-road: Submission details • Full details: Online search e-register (2 days afterwards) Intellectual Property Department, Hong Kong SAR Government 21

Receipts (Approval) Intellectual Property Department, Hong Kong SAR Government 22

Receipts (Slip-road) Intellectual Property Department, Hong Kong SAR Government 23

Support & References • Support hotline: 2961 6820 • Useful references – Testing environment: https: //iponline. ipd. gov. hk: 6443 – User guide: Available at https: //iponline. ipd. gov. hk – Quick start: Available at https: //iponline. ipd. gov. hk • Hands-on trial now Intellectual Property Department, Hong Kong SAR Government 24

Q&A Intellectual Property Department, Hong Kong SAR Government 25