Integrating data management planning across the research lifecycle

Integrating data management planning across the research lifecycle Joy Davidson Acknowledgments: The research lifecycle diagrams displayed in these slides have been produced by My. Research Project Lifecycle from the University of Washington ROMOR Intermediate Training Workshop 15/01/2018 Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP This project has been co-funded with support from the European Commission. The European Commission support for the production of this publication does not constitute endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Research Output Management in PS Higher Education Learning objectives This session will introduce participants to the range of information that is captured across different research support systems and how they might support research outputs management more effectively. After this session, participants will: • be aware of the range of systems and processes they need to consider joining up during the pre, in and post award stages of the research lifecycle • be aware of how they might better reuse information across systems Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 2

Research Output Management in PS Higher Education The Research Lifecycle from various perspectives Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP

Research Output Management in PS Higher Education Research lifecycle – researcher perspective https: //www. slideshare. net/jezcope/university-of-bath-research-data-management-training-for-researchers Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 4

Research Output Management in PS Higher Education Research data management (RDM) service provider perspective Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 5

Research Output Management in PS Higher Education Research lifecycle – from research administrators perspective https: //www. washington. edu/research/myresearch-lifecycle/ Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 6

Research Output Management in PS Higher Education Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 7

Research Output Management in PS Higher Education https: //www. washington. edu/research/myres earch-lifecycle/plan-and-propose/ Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 8

Research Output Management in PS Higher Education Use standard identifiers wherever you can Researcher IDs Dataset IDs http: //orcid. org/ https: //www. datacite. org/ Grant IDs Funder IDs http: //www. crossref. org/fundingdata/ Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP

Research Output Management in PS Higher Education https: //www. washington. edu/research/myresearchlifecycle/setup/ Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 10

Research Output Management in PS Higher Education https: //www. washington. edu/research/ myresearch-lifecycle/manage/ Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 11

Research Output Management in PS Higher Education https: //www. washington. edu/research/myr esearch-lifecycle/closeout/ Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 12

Research Output Management in PS Higher Education Sample workflow and stakeholders https: //www. sheffield. ac. uk/staff-collaboration/research-lifecycle/lifecycle Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 13

Research Output Management in PS Higher Education The value of data management planning Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP

Research Output Management in PS Higher Education What is a data management plan? A brief plan written at the start of your project to define: • • • how will your other outputs be created? how will they be documented? who will access them? where will they be stored? who will back them up? whether (and how) will they be shared & preserved? Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP

Research Output Management in PS Higher Education Wellcome A research outputs management plan should set out your approach for maximising the value of the following: • datasets generated by your research • original software created in the course of your research • new materials you create – like antibodies, cell lines and reagents • intellectual property (IP) such as patents, copyright, design rights and confidential know-how. Research papers and scholarly monographs must be published in line with Wellcome’s open access policy but these don’t need to be addressed in the outputs management plan. https: //wellcome. ac. uk/funding/managing-grant/developing-outputs-management-plan Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 16

Research Output Management in PS Higher Education Many funders also now require DMPs Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP

Research Output Management in PS Higher Education Common themes in funders’ requirements 1. Description of data to be collected / created (i. e. content, type, format, volume. . . ) 2. Standards / methodologies for data collection & management 3. Ethics and Intellectual Property (highlight any restrictions on data sharing e. g. embargoes, confidentiality) 4. Plans for data sharing and access (i. e. how, when, to whom) 5. Strategy for long-term preservation Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP

Research Output Management in PS Higher Education Why develop a DMP? To comply with funder requirements…but also to: • Help you make informed decisions that anticipate & avoid problems • Avoid duplication, data loss and security breaches • Provide guidelines for everyone working on the project about procedures and processes Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP

Research Output Management in PS Higher Education Integrating DMPs into workflows Example of embedding flags into the grant costings system at the University of Leicester www 2. le. ac. uk/offices/itservices/about/news/old-news/2010/July/lucre-08 -07 -10 Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP

Research Output Management in PS Higher Education Summing up • Understand current research and research administration workflows and where data management planning might be integrated with other processes • Consider how you might use DMPs to help with capturing information at the right time with the right system/process. Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP