Integrated Payroll and Personnel Information System IPPIS FEDERAL

Integrated Payroll and Personnel Information System (IPPIS) FEDERAL UNIVERSITIES SENSITIZATION WORKSHOP MARCH 2014

What is IPPIS? IPPIS is one of the Transformation agenda of the Federal Government of Nigeria with the aim of creating a centralized database system for Nigerian Public Service with single, accurate source of Employee information that provides integration with other business applications. 2

IPPIS Objectives 1. Provide a centralized database to aid Governments manpower planning and decision making 2. Facilitate automation & storage of personnel records to support monitoring of staff emolument payments against budget. 3. Prevent wastage and leakages by ensuring staff remuneration is based on factually correct information. 4. Ensure prompt payment of salaries directly to Employees Account with appropriate deductions and remittances of 3 rd party payments (e. g. Tax, Pension, Cooperatives, Union Dues and Bank Loans) 3

IPPIS Status February 2014 1. 257, 516 Employees on IPPIS as at March 2014 Payroll • 218, 330 Active Employees 2. 308 Ministries Departments Agencies on IPPIS • 123 Non Core Agencies • 17 Teaching Hospitals and Medical Centers • 10 Colleges of Agriculture and Veterinary Science 3. 29 MDAs on Trial Payroll Today 4

IPPIS DESIGN IPPIS Human Resources Payroll SSHR Training OLM

KEY PAYROLL FUNCTIONS People Form Quick Pay Form Address form Payroll Run Assignment form Pay method form Pay slips and other Reports Grade and Step Placement End Employment form

PEOPLE FORM

A SSIGNMENT F ORM- P RIMARY

A SSIGNMENT F ORM 2

A SSIGNMENT F ORM 3

P AY SLIP FOR A SSIGNMENT 2

P AY SLIP FOR A SSIGNMENT 3

S AMPLE P AY SLIP FOR P RIMARY A SSIGNMENT

MAIN SECURITY FEATURES Application Audit Trail of All Activities in the Application. Security Profile: Hierarchical Partitioning of the Application. Oracle User Management : Role Based Access Control, Delegated Administration Application Password Complexity Algorithm & Setup. Database Password complexity verification, Enforced case sensitivity, Encryption of Data Exports/Backups, Data Masking, Stronger password hashing algorithm Network Security: Secure Node Validation, IP Restrictions, Connection Timeout for idle Sessions. 14

KNOWN ISSUES/RESOLUTIONS Underpayments, Overpayments & Non payments for few employees during initial payment Resistance, Reluctance & Refusal from some Interest groups Sensitization of all stake holders and Interest groups. Lack of awareness and communications gaps in MDAs Care during online registration with verification of registration slip before capturing, correct Bank details, NUBAN Account number, nominal roll and trial Payroll correction Change Management programmes for implementing MDAs. Lack of ICT Skills in payroll & personnel units of MDAs Continuous Training for Subject Matter Expert & End Users. 15

NUS CONCERNS… Enrolment/Payment of Staff on overseas training Impediment of ability to hire new staff immediately Hiring control remains with each institution and new staff will be captured at the nearest Federal Pay office to the Institution No provision for outsourced services (cleaning, security etc. ) Relevant documents in employees files will be scanned and the University Authority will certify pending the time the employee returns from abroad and be captured. Outsourced services are outside IPPIS May hamper the ability of each institution to discipline its staff Staff discipline remains with the control of each institution

NUS CONCERNS CONTD. . . Payroll adjustments will now be done centrally requiring expensive staff travel to Abuja 3 rd Party deductions from source (Union, Cooperative etc. ) not possible All legitimate 3 rd party payments can be done on IPPIS Government can withhold salaries due to strikes, collective bargaining etc. Updates & variations to payroll will be handled by University payroll team Government directives are mandatory within and without IPPIS Impediment of University ability to staff new programs IPPIS and universities will work together on Staffing new programs

IDENTIFIED REQUIREMENTS FOR NUS… University Autonomy Non-Permanent Staff Appointments Sabbatical Contracts (Professor Emeritus, expatriates, etc) Honorary Consultants/Lecturers Visiting/Part-time lecturers Professorial promotions (Arrears payments)

IPPIS NUS C USTOMISATION… NO IMPACT ON UNIVERSITY AUTONOMY! IPPIS system can be configured to pay professorial arrears address NUS annual increment of (Sep/Oct) instead of January allow primary wages and sabbatical allowances simultaneously to have separate template to accept: sabbatical and tenured appointments contract/honorary and visiting Lecturers handle primary and secondary appointments

TODAYS QUESTIONS What’s missing? Where else can we improve?

Q UESTIONS 21