Integrated Baseline Review What is it Why should

Integrated Baseline Review What is it? Why should I want one? Joseph A. Jankoviak, PMP, PMI-RMP

What is an Integrated Baseline Review? NOT an audit NOT a compliance review NOT a meeting of adversaries JOINT review of the performance measurement baseline of a project • JOINT review of planning, progress monitoring, and management of a project • • 2

Who participates in an IBR? • Buyer/customer (Government) • Seller/contractor • THEN – Proposal Team – Procurement Team • NOW – Project Team 3

Why should I have an IBR? • • • DFARS 252. 234 -7002 FAR 34. 202 Good project management practice Foster common understanding of the project Increase commitment to the project team Create shared ownership of the project 4

When is an IBR conducted? • Before contract award • After contract award • During contract period of performance near the beginning of a new contract and/or lifecycle phase 5

Where is an IBR held? • Where the project team is located • Easy to get answers or additional information • Allows people to be in IBR discussions when needed and performing project work otherwise 6

What are the objectives of an IBR? • Assess the ability of project’s technical plan to achieve objectives of the scope of work • Assess the adequacy of time allocated to perform tasks to achieve schedule objectives • Assess the ability of the PMB to execute the project and attain cost objectives • Assess the availability and adequacy of resources • Assess the degree to which management process integrates technical/schedule/cost planning and baseline control 7

How do you implement an IBR? • Planning – Communication – Scheduling – Select participants – Training – Review material in advance – Prepare questions – Identify roles and responsibilities of participants 8

How do you implement an IBR? • Execution – Ground Rules – Seating – Discussions – Capture observations – Gather additional material – Summarize 9

How do you implement an IBR? • Follow-up – Share observations – Identify strengths and weaknesses – Identify changes – Set timetable for completion of follow-up actions – Continue communication 10

What are IBR outcomes? • • • Review project planning and its products Review how progress will be monitored Review how the project will be managed Build an integrated team Reduce project risk 11

Things to consider • An IBR is possible on non-Department of Defense contracts • An IBR is possible on non-Federal Government contracts • An IBR is possible if Earned Value Management is not used on the project 12

Where does an IBR belong in the PMBOK? • • • Integration Scope Time Cost Quality • • • Human Resource Communication Risk Procurement Project Stakeholder 13

Questions 14