Institute of Secretariat Training and Management ISTM Department

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Institute of Secretariat Training and Management (ISTM) Department of Personnel & Training, GOI RIGHT

Institute of Secretariat Training and Management (ISTM) Department of Personnel & Training, GOI RIGHT TO INFORMATION ACT, 2005 “Suo Motu Disclosure” K Govindarajulu Joint Director ISTM, New Delhi

Presentation Coverage ü Section-4 of the RTI Act, 2005 - Suo Motu Disclosure-Existing Provisions

Presentation Coverage ü Section-4 of the RTI Act, 2005 - Suo Motu Disclosure-Existing Provisions ü Obligations of Public Authority ü Transparency and Dissemination ü Initiatives by ISTM ü Third party audit of proactive disclosure. Experiences and Observations

Suo Motu Disclosure-Existing Provisions • Records Management ü ü Cataloguing Indexing Computerising Neglected Area

Suo Motu Disclosure-Existing Provisions • Records Management ü ü Cataloguing Indexing Computerising Neglected Area calling for attention

Contd… Obligations of Public Authority Every Public Authority must publish these manuals on a

Contd… Obligations of Public Authority Every Public Authority must publish these manuals on a regular basis: - ü Organisation, duties, functions and powers ü Decision making process, Norms ü Rule and Regulations, categories of documents held by or under its control ü Arrangement for consultation with public ü Directory of officers, employees and monthly remuneration ü Budget, subsidy programmes, concessions permits etc ü Information available in electronic form ü Library and reading rooms etc ü Names and Designations of PIOs

Transparency and Dissemination • Transparency üPublication of relevant facts of important policies (Informed citizenry)

Transparency and Dissemination • Transparency üPublication of relevant facts of important policies (Informed citizenry) üReasoned orders • Dissemination üPublication of updated information at regular intervals through various means of communication including internet

Initiatives by Do. PT • Improving Record Management practices Sec-4 (1) (a) (directions u/s

Initiatives by Do. PT • Improving Record Management practices Sec-4 (1) (a) (directions u/s 19(8)(b) dated (OM dt: 20 th Jan 2010) • Suo motu disclosure on official tours of PM / Ministers and other officials- OM dated 03 rd April, 2013 related to official tour of Ministers and other officials Contd…

Contd… • Implementation of suo motu disclosure under Sec-4 of RTI Act, 2005 –

Contd… • Implementation of suo motu disclosure under Sec-4 of RTI Act, 2005 – Issue of guidelines regarding: OM Dt. 15 th April, 2013 ü Suo motu disclosure of more items u/s 4(1)(b) ü Information related to Procurement, Public Private Partnership, Transfer policy and Transfer Orders ü RTI Applications and Appeals received, CAG/PAC Paras ü Citizen Charter, Discretionary and Non- discretionary grants ü Guidelines for digital publication of proactive disclosure compliance with Provisions of suo motu (proactive) disclosure under the RTI Act ü Annual Reports to Parliament/Legislatures ü Third party Audit of Proactive disclosure

Initiatives by ISTM ü RTI input in all training programmes ü Development of Trainers

Initiatives by ISTM ü RTI input in all training programmes ü Development of Trainers in RTI ü Specialised programme on Records Management and Process Re-engineering ü Conducting third party audit of proactive disclosures in compliance with RTI Act and Do. PT instructions

Third Party Audit Observations Following items are generally available under RTI Link: ü Information

Third Party Audit Observations Following items are generally available under RTI Link: ü Information in respect of organizations, functions and duties ü List of Acts / Rules ü Some information about Boards, Councils, Committees ü Information about a few top officials ü Category-wise pay scales ü Allocation of Budget Contd…

Contd… ü Annual Reports and Annual Returns ü List of Schemes / projects /

Contd… ü Annual Reports and Annual Returns ü List of Schemes / projects / programmes implemented ü Information regarding tender/notices ü Transfer policy ü Citizen’s Charter ü Details of grants / programmes given to Universities and Institutions

Third Party Audit- Areas for improvement Information in respect of following on the website

Third Party Audit- Areas for improvement Information in respect of following on the website generally found inadequate: ü Structural, Positional and Functional charts of the organization ü Decision making process, time limit and delegation of powers etc. ü Meetings and minutes of various committees / boards etc. ü System of compensation ü Complete details of the relevant Acts, rules, instruments, Manuals, OMs, etc.

Contd. . . ü Details about the custodians of various categories of documents held

Contd. . . ü Details about the custodians of various categories of documents held by the organization ü List of documents in electronic form and other details like relevant Acts, Rules, forms and other such documents ü RTI applications and appeals received and their responses ü Details of Public Information Officers, link PIOs, FAA and Nodal Officer ü Details of visits (domestic / foreign) Contd. . .

Contd. . . ü Last date of updation ü Link of grievance redressal mechanism

Contd. . . ü Last date of updation ü Link of grievance redressal mechanism ü Facilities available to citizens for obtaining information ü Discretionary and Non-discretionary Grants ü Details of the beneficiaries of subsidy ü Link to e-books ü Details about Public Private Partnership ü Developing Hindi / Vernacular / Local / regional language website link

ISTM conducted third party Audit of Proactive disclosure - for the following 24 Organisations

ISTM conducted third party Audit of Proactive disclosure - for the following 24 Organisations 1. Department of Higher Education- MHRD 2. Ministry of Corporate Affairs 3. Ministry of Tourism 4. Ministry of Tribal Affairs 5. Ministry of Health & Family Welfare (NRHM) 6. Ministry of Civil Aviation 7. Ministry of Power 8. Ministry of Panchayati Raj 9. Ministry of Agriculture and Cooperation 10. Ministry of Earth Science 11. Ministry of Telecom 12. Ministry of New & Renewable Energy 13. Ministry of Urban Development Contd. . .

Contd. . . 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24.

Contd. . . 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. Ministry of Textiles Ministry of Culture National Institute of Wind Energy, Chennai Department of Industrial Policy & Promotion- Ministry of Commerce and Industry National Bureau of Plant Genetic Resources Ministry of Home Affairs Ministry of Road Transport & Highways Department of Administrative Reforms & Public Grievances- Ministry of Personnel, Public Grievances and Pensions Bharatiya Nabhikiya Vidyut Nigam, Kalpakkam Indian Institute of Technology, Delhi Indian Space Research Organisation, Bengaluru

Thank You

Thank You