Instant Enrollment Business Decision What is Instant Enrollment

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Instant Enrollment Business Decision

Instant Enrollment Business Decision

What is Instant Enrollment • Instant Enrollment is a Web. Advisor process that allows

What is Instant Enrollment • Instant Enrollment is a Web. Advisor process that allows students to register for continuing education classes. The student does not need login credentials or to be a “person” in Colleague to register. – Allows for new student registration – Allows for registration without username/password – Allows for payment of CE courses

Instant Enrollment FUNCTIONAL ASPECTS

Instant Enrollment FUNCTIONAL ASPECTS

Set-Up Information • CEWP – Non-degree/CE Web Reg Parameters 1 2 3 4 5

Set-Up Information • CEWP – Non-degree/CE Web Reg Parameters 1 2 3 4 5 1 – unique user ID – RGUS 2 – saved list controls available sections 3 – controls duplicate / data integrity 4 – ‘ANY’ allows all students to use Personal ID form 5 – Student confirmation and staff information

User Group Controls - RGUS • RGUS and RGCT allows control of registration rights

User Group Controls - RGUS • RGUS and RGCT allows control of registration rights and look up capabilities

Control Availability - Savelist • Informer query allows specific controls to define courses available

Control Availability - Savelist • Informer query allows specific controls to define courses available for registration through Instant Enrollment

Duplicates - DUPC • Duplicate Match Criteria prevents duplicate entries of students and allows

Duplicates - DUPC • Duplicate Match Criteria prevents duplicate entries of students and allows for identification of existing students Field Weight Penalty Last Name 30 10 First Name 15 5 Middle 15 10 SSN 90 50 Gender 5 15 DOB 65 15 Address 15 0 City 10 2 State 8 3 Zip 8 1

Communication • Communications Management allows for confirmation of enrollment to the student • Confirmation

Communication • Communications Management allows for confirmation of enrollment to the student • Confirmation may also be sent to staff responsible for monitoring activity or other business processes

Implementation Lessons • Test your set up parameters – test again • Discuss business

Implementation Lessons • Test your set up parameters – test again • Discuss business fit for Instant Enrollment – one size does not fit all • Communication between IT, CE and Business Office is imperative • Custom code smoothes the edges – IT is your partner • Consider how business process may change

Instant Enrollment STUDENT EXPERIENCE

Instant Enrollment STUDENT EXPERIENCE

Instant Enrollment – Student Side • Access through CE website:

Instant Enrollment – Student Side • Access through CE website:

Search

Search

Information Description information is pulled from CRS. USER 2 and SEC. PRINTED. COMMENTS

Information Description information is pulled from CRS. USER 2 and SEC. PRINTED. COMMENTS

Person Information

Person Information

Pay for Class

Pay for Class

Instant Enrollment BUSINESS ASPECTS

Instant Enrollment BUSINESS ASPECTS

Wake Tech Impact • Wake implemented Instant Enrollment in July 2008 – 2010 –

Wake Tech Impact • Wake implemented Instant Enrollment in July 2008 – 2010 – 2011 3% of all registrations and 6% of web available registrations were made through Instant Enrollment 7. 4% of all registrations and 35% of web available registrations were made through Instant Enrollment 9. 5% of all registrations and 38% of web available registrations were made through Instant Enrollment (as of 9/14/11) *This represents almost 6, 000 registrations in 2010 and is on track to top 7000 registrations in 2011

Stakeholders - Students • Instant Enrollment contributes to: – – Access to current schedule

Stakeholders - Students • Instant Enrollment contributes to: – – Access to current schedule Ability to control registration process Convenience Security – ability to pay with credit card online

Stakeholders - Staff • Instant Enrollment contributes to: – Ability to provide solutions to

Stakeholders - Staff • Instant Enrollment contributes to: – Ability to provide solutions to students – Ability to allocate individual resources on other areas – Time to focus processes

Stakeholders - College • Instant Enrollment contributes to: Data integrity – not absolute but

Stakeholders - College • Instant Enrollment contributes to: Data integrity – not absolute but greater degrees of confidence Marketing – another feature the institution offers to constituents Re-direct resources otherwise tied to registration Reduce transaction cost of registration – positive impact on student repeat potential – Control costs related to personnel required to process paper registration – –