Inspection Procedure for Safety Reports and safety systems

Inspection Procedure for Safety Reports and safety systems J. Hofkamp 1 Seveso inspections 17 -12 -2021

Steps in Seveso Inspection Check completeness the Safety report Preparation on the inspection Executing the inspection Follow up an inspection 2 Seveso inspections 17 -12 -2021

Schematic overview of Inspection Safety Report Check completeness Follow Up Prepare Inspect 3 Seveso inspections 17 -12 -2021

Completeness of Safety Report • Use of checklist based on reference document • Inform company if additional information is required (within 8 weeks after receipt of the report) • [Company has 6 weeks to complete safety report] • Safety report final 4 Seveso inspections 17 -12 -2021

Preparation inspection Organisational aspects • Planning - who: inspectors (specialists, contact details) - what: selection of installations, scenarios, SMS elements - when: adjustment/co-ordination with the company (specific) • Start meeting (governmental parties) - how to inspect (division of tasks, lead auditor) - history (action plans, schedules) - time schedule for reporting - accommodations (room, access to network, documents availability, contact person, personal protection means) One desk policy!! 5 Seveso inspections 17 -12 -2021

Preparation Basis is the Safety report Getting a general idea of the safety aspects of the installations to be inspected (focus on own authority): • Plant layout • Process description (substances, pressures, temperatures) • PFDs, P&Ids - Checklist first part • Risk matrix, methodology - List of documents (selection of scenarios) to see on inspection • General LODs -. . . • Description SMS • (License conditions on safety) 6 Seveso inspections 17 -12 -2021

Execution of the inspection 1 • • 7 Kick-off meeting at the company (lead auditor) Site visit (the whole team) Study of documents Interviews and visit of selected subsystems (use checklist) SMS (basic checklist from NIVRIM) Installation (Scenarios) Seveso inspections 17 -12 -2021

Execution of the inspection 2 • Discussion of findings (end of day 1, 2, …) - within the team - lead auditor with the company representative - non conformities (written) report • Close out - preparation within the team - presentation results to the company - lead auditor introduction - specialist remarks - first reaction of the company • Action plan to be agreed 8 Seveso inspections 17 -12 -2021

Follow up of the inspection • Action plan to be discussed within the team - Agreements on who will be responsible for checking - Information procedure within the team - Agreements on finalising written report • Final report of inspection • Information to the company who will contact about what item • Agreements on time schedule of actions • Each carries out his/her tasks • Means of enforcement (based on e. g. labour act and article 5 of Seveso guideline) 9 Seveso inspections 17 -12 -2021