Insert Event Logo Elite Athletes briefing Insert Date
<Insert Event Logo> Elite Athletes briefing <Insert Date>
Briefing agenda • • Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course Post-Race Procedures Weather forecast <Insert Event Logo>
Welcome and Introductions • <Insert name>, <highest ranked ITU Executive Board representative> • <Insert name>, ITU Team Leader • <Insert name>, ITU Technical Delegate • <Insert name>, ITU Assistant Technical Delegate • <Insert name>, ITU Head Referee • <Insert name>, ITU Medical Delegate • <Insert name>, LOC Director {comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest} <Insert Event Logo>
Competition Jury • <Insert name>, Chair • <Insert name> {comment – to be deleted: Insert the names of the Competition Jury Members} <Insert Event Logo>
Schedule and Timelines <Day> hh: mm – hh: mm hh: mm – hh: mm <Insert Event Logo> Race pack pick-up Pasta Party Bike course familiarisation Athletes’ Lounge open and check-in Transition Area open Warm-up Start Medal ceremony Closing banquet
Check-in procedures Team officials entering the venue • Using the shuttle service from the …………… Schedule § (<pickup location> to <dropoff location>): hh: mm, hh: mm, <Insert Event Logo>
Check-in procedures Athletes Lounge • Bike check: handlebars, wheels and spare wheels (non authorized UCI wheels rule) • Coloured helmet sticker for front of womens helmets and letter F on the calf {if applicable} • Uniform check (name, country, logos, ITU logo, zippers) – photos taken of each uniform. Wearing other uniform during the race = DSQ • Body marking check (both arms, both legs) • Timing chip distribution (2 for the ankles / 1 for the ankle {choose the correct one} / 1 for the bike {if applicable}) <Insert Event Logo>
Check-in procedures Transition Area • Helmet check - Don’t leave your helmet fastened in the transition. The athlete who misses to comply with this rule will receive a time penalty of 15 seconds in TA 1. {update if sprint distance or Juniors – 10 sec} • Running shoes outside the box, helmet on the bike • Spare wheels to the wheel-stop {or Athletes Lounge – update accordingly} • To add any equipment to the bike, you must obtain approval from the Head Referee up until 10 minutes after the end of the Athletes‘ Briefing. <Insert Event Logo>
Pre-start Procedure Athlete Introduction: • 10 minutes before start - line-up at {insert the location} • Jog to the start line after your name is called • Select your position and stay behind the line! <Insert Event Logo>
Start Procedure Athletes in position: • The start can be given any time after the Head Referee announces ”On your mark” • Electronic horn blast / Air horn blast {choose the correct} • The race starts <Insert Event Logo>
False Start Procedures False start Example : • Several horn blasts • Everyone goes back to her/his spot <Insert Event Logo>
The Course Run 1 <number> lap(s) of <lenght of one lap>m Bike <number> laps of <lenght of one lap>km Run 2 <number> laps of <lenght of one lap>km <Insert Event Logo>
The Course <Insert the overall course map> <Insert Event Logo>
Run course 1 • <number of laps> laps (total distance of <total lenght of the bike in kilometer>km) • Aid stations: • <number> per lap • For locations see the map • Sealed water and ice sponges {if applicable} • Discard plastic bottles off course • Athletes who missed or arrived late at the briefing (with informing the TD) will receive a Time Penalty during the first run in the Penalty Box <Insert Event Logo>
Run Course 1 Map Insert Run Course Map (show locations of aid station, lap counter) (clarify if the athletes will be passing through the TZ on every lap) <Insert Event Logo>
Run course 1 Map <Insert Run Course 1 Map> <Insert Event Logo>
Transition Area • Traditional/ Individual Bike Racks – one row / two rows {choose the correct} • Running shoes in front of the box, helmet on the bike – only one pair of shoes can be in front of the box! • Bags to the Athletes Lounge • Mount line at the end of the TA (green) <Insert Event Logo>
Transition Flow <Insert Run Exit to TZ Map> {if the flow for Transition 2 is different, place another slide showing the flows before the Run 2 slides} <Insert Event Logo>
t Event go> Bike course • <number of laps> laps (total distance of <total lenght of the bike in kilometer>km) • Hilly / flat and technical / not technical {choose the correct} • 2 Wheel Stations • • • 1 Neutral wheel station {comment to be deleted: list the type of the provided wheels} 1 Team wheel station For locations see the map • Lap Counter: at the <location of the Lap counter> • Lapped athletes are out of the race • First runner – last biker case {if applicable} • Different gender athletes cannot draft each other {if applicable}
Draft zones <Insert Event Logo>
Bike Course Map <Insert Bike Course Map (show locations of wheel station & lap counter) (clarify if the athletes will be passing through the TZ on every lap)> <Insert Event Logo>
Caution signal: three sharp whistles and red flags <Insert Event Logo>
Run course 2 • <number of laps> laps (total distance of <total lenght of the bike in kilometer>km) • Aid stations: • <number> per lap • For locations see the map • Sealed water and ice sponges {if applicable} • Discard plastic bottles off course • Littering areas attached to each aid stations and marked with the following signs • Photo-finish • Congestion in finish area: • Go to mixed zone / recovery area rt Event ogo>
Run Course Map 2 Insert Run Course Map (show locations of aid station, lap counter & finish chute) (clarify if the athletes will be passing through the TZ on every lap) <Insert Event Logo>
Run Penalty Box New Rule The penalty box is for infringements in: Run 1, TA 1, bike and TA 2 (e. g. : Mount before mount line, dismount after dismount line, discharge or store your equipment outside your designated area, rack the bike outside your own space etc. ) (Transition will be videotaped for infringements) Location {include the exact location} m before the Transition Area Information White board to show race numbers (Athletes need to read the board – coaches are advised to check and inform their athletes) Procedure 15 second time penalty served on any lap of the run {update if sprint distance – 10 sec} If you don’t stop DSQ
Run Penalty Box • If you incur a penalty, you will find your number plus a letter code indicating the nature of the infraction: D = Dismount Line Violation M = Mount Line violation L = Littering E = Equipment Outside Box V = Other Violations For example: • 12 D athlete #12 received a time penalty for a dismount line violation • 12 x 2 ME athlete #12 received 2 time penalties for mount line and equipment outside the box violations
Post-race Procedures Anti-Doping Control • Photo ID is needed for every athlete to have ready for Doping Control Medical • Only accredited team medical officials area allowed in this area in case there is an athlete from their team. <Insert Event Logo>
Ambush Marketing PLEASE OBSERVE THE AMBUSH MARKETING RULES Ambush marketing is defined as: “Deliberately using the opportunity of live television and media photographers to acquire additional exposure for your sponsor product, apparel or brand. ” The consequence for this behaviour is that the athlete will immediately forfeit their prize money for that event. {if applicable} <Insert Event Logo>
Medal Ceremonies • As per the ITU Competition rules: • 2. 8 c. ) (i) Athletes must wear the uniform during the entire competition and award ceremony. Long sleeves and long pants are allowed for the award ceremony • Elite/U 23/Junior athletes are not allowed to carry their country flag on the podium; there will be flags raising with the playing of the national anthem of the winner. <Insert Event Logo>
Coaches areas Accreditation • Every coaches has to collect accreditation to be able to enter the venue. Additional sport-specific coaches areas • Behind / beside / at <location> {describe exactly, choose the correct) <Insert Event Logo>
Important Updates • {If applicable} <Insert Event Logo>
Weather forecast Temp Weather Friday …. ºC <type> Saturday …. ºC <type> Sunday …. ºC <type> <Insert Event Logo>
Good Luck! <Insert Event Logo>
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