Insert Event Logo Elite Athletes briefing Insert Date
<Insert Event Logo> Elite Athletes’ briefing <Insert Date>
Briefing agenda • • Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course Post-Race Procedures Weather forecast <Insert Event Logo>
Welcome and Introductions • <Insert name>, <highest ranked ITU Executive Board representative> • <Insert name>, ITU Team Leader • <Insert name>, ITU Technical Delegate • <Insert name>, ITU Assistant Technical Delegate • <Insert name>, ITU Medical Delegate • <Insert name>, ITU Race Referee • <Insert name>, LOC Director {comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest} <Insert Event Logo>
Competition Jury • <Insert name>, Chair • <Insert name> {comment – to be deleted: Insert the names of the Competition Jury Members} <Insert Event Logo>
Schedule and Timelines Friday {one day before the event} hh: mm – hh: mm <Insert Event Logo> Race pack pick-up Training Sessions on the course {if applicable} Pasta Party
Schedule and Timelines Saturday{race day} hh: mm – hh: mm Athletes’ Lounge open and check-in hh: mm – hh: mm Transition Area open for Elite Women hh: mm – hh: mm Warm-up for Elite Women {explain where they can have access} hh: mm Elite Women Start hh: mm – hh: mm Medal ceremony {comment – to be deleted: Additional information can be added} <Insert Event Logo>
Schedule and Timelines Saturday{race day} hh: mm – hh: mm Athletes’ Lounge open and check-in hh: mm – hh: mm Transition Area open for Elite Men hh: mm – hh: mm Warm-up for Elite Men {explain where they can have access} hh: mm Elite Men Start hh: mm – hh: mm Medal ceremony hh: mm Closing ceremony {comment – to be deleted: Additional information can be added, such as „ buses leave for the Closing Ceremony from………. at hh: mm”} <Insert Event Logo>
Check-in procedures {if applicable} Team officials entering the venue • Using the shuttle service from the …………… Schedule § (<pickup location> to <dropoff location>): hh: mm, hh: mm, <Insert Event Logo>
Check-in procedures Transition Area • Bike check (Bike mechanic available) • Helmet check • Equipment check in: stickers for helmet and skis, bike shoes, ski boots • Distribution of Timing Chip – placement on the leg • To add any equipment to the bike, you must obtain approval from the Race Referee up until 10 minutes after the end of the Athletes‘ Briefing. <Insert Event Logo>
Pre-start Procedures Athlete Introduction: • 5 minutes before start - line-up behind the start gantry • Announcer will announce the athletes one-by-one • Jog to the start line • Select your position and stay behind the line! <Insert Event Logo>
Start Procedures Athletes in position: • The start can be given any time after the TD announces ”On your mark” • Electronic horn blast / Air horn blast {choose the correct} • The race starts <Insert Event Logo>
False Start Procedures False start Example : • Several horn blasts • Everyone goes back to her/his spot <Insert Event Logo>
The Course Run / Snowshoeing {select one} <number> lap(s) of <lenght of one lap>m Mountain Bike / skating {select one} <number> laps of <lenght of one lap>km Cross Country Skiing <number> laps of <lenght of one lap>km <Insert Event Logo>
The Course <Insert overall course> <Insert Event Logo>
Run course / Snowshoeing {select one} • <number of laps> laps (total distance of <total lenght of the bike in kilometer>km) • Aid stations: • • <number> per lap For locations see the map Sealed water {if applicable} Littering areas attached to each aid stations and marked with the following signs: <Insert Event Logo>
Snowshoeing {if applicable} • Snowshoes: Minimum 18 cm wide x 51 cm long Minimum useable surface: 774 cm 2 • Once a request to pass is made by an athlete, the athlete being passed must move to the side as soon as possible
Run / Snowshoeing Course Map <Insert run Course Map> <Insert Event Logo>
Transition Area {first choice} • Traditional Bike Racks in the snow • Helmet on the bike • No bags or backpacks - Bags to the Athletes Lounge • Skis and poles on the ground • Mount line at the end of the TA • Athlete space is from your bike to the next bike towards transition exit on the carpet • Littering zone after the “ski placing line” – discard shoe covers <Insert Event Logo>
Transition Flow <Insert Run Exit to TZ Map> <Insert Event Logo>
Bike course / Skating • <number of laps> laps (total distance of <total lenght of the bike in kilometer>km) • Cross- country course over snow • Minimum tyre dimensions: 26 x 1. 5 inch. Smallest part of tyre <40 mm • 1 Wheel Station • • 1 Team wheel station For locations see the map • Coaches’ Zone: coaches can feed their athletes from this spot {check map} • Lap Counter: at the <location of the Lap counter> <Insert Event Logo>
Bike course /Skating • Littering areas attached to each aid stations and marked with the following signs: • Athletes will wear helmets as outlined in Rule 5. 2 e) {applicable For skating segment} <Insert Event Logo>
Bike Course Map <Insert Bike Course Map (show locations of wheel station, lap counter, coaches’ zone & littering zones) (clarify if the athletes will be passing through the TZ on every lap)> <Insert Event Logo>
Caution signal: three sharp whistles and red flags <Insert Event Logo>
Cross country skiing course • <number of laps> laps (total distance of <total lenght of the bike in kilometer>km) • Lap Counter: at the <location of the Lap counter> • Coaches’ Zone: coaches can feed their athletes from this spot {check map} • Littering areas are located {location} and marked with the following signs • Freestyle is allowed/ not allowed till the finish {choose the correct} • Bike helmet is allowed/ not allowed {choose the correct} • Congestion in finish area: • Go to mixed zone / recovery area
Cross country skiing course Map Insert Cross country skiing course Map (indicate, littering zones and clarify if the athletes will be passing through the TZ on every lap) <Insert Event Logo>
Post-race Procedures • “Mixed Zone” - immediately after finish 1, 2, 3 with host broadcaster first. • Equipment check immediately after • Medal Presentation - protocol – at <hh. mm> • Dress “up” • Prize money will be transferred to your account, please give your account details to TD after medal presentation {change if different} <Insert Event Logo>
Post-race Procedures Anti-Doping Control • Photo ID is needed for every athlete to have ready for Doping Control Medical • Only team medical officials area allowed in this area in case there is an athlete from their team. Every NF can have 1 team medical upgade pass, but only for team doctors! <Insert Event Logo>
Important Updates • {If applicable} <Insert Event Logo>
Weather forecast Temp Weather Friday …. ºC <type> Saturday …. ºC <type> Sunday …. ºC <type> <Insert Event Logo>
Good Luck! <Insert Event Logo>
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